Smart Meetings

MARCH 28, 2022

If you are seeking legal advice, consult with a professional. Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Read more contract tips from Ty Sheaks.

Contracts 78

Contracts Insurance Negotiating Government 78

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact.

Contracts 105

Contracts Negotiating Insurance Government 105

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

Contracts 121

Contracts Negotiating Food and Beverage Hotels 121

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? How can you word the hotel contract to protect your company? What should you include in the RFP? Events CEO Nancy Shaffer for answers.

Negotiating 105

Negotiating Contracts Hotels Consulting 105

Prestige Events Magazine

SEPTEMBER 19, 2023

Paje Consultancy are delighted to announce their partnership to provide a learning and development programme and course options for beam agency and venue members. Paje Consultancy was set up by Mandy Jennings in 2010, who has a breadth of sales, conference and marketing experience with major hotel and venue operators.

Consulting 59

Consulting 2007 2010 Hospitality 59

Event Planning BluePrint

JANUARY 18, 2022

Hourly consultation packages. Contracts & templates. If you’re just getting started or your business is not well established, I highly recommend you do not sign vendor contracts on a client’s behalf. You can still negotiate the contract but the client should be responsible for all payments. .

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

SmartMeetings

MAY 28, 2020

If you are seeking legal advice, consult with a professional. But there also exist common law principles that are similar to the force majeure clause, and they come under different guises, such as “impracticability,” “impossibility,” “frustration of contract,” or “frustration of purpose,” depending what state you’re meeting in.

Contracts 111

Contracts Government Consulting Hotels 111

Event Industry News

MARCH 3, 2020

Here are 4 key things to remember when working with your Speaker Consultant, so to ensure you get the most value from your speaker, and crucially, for your audience to experience the most engaging content possible. Who is your audience? Seems like a very obviously question but frequently, the answer given is something like. ’65:35,

Speakers 102

Speakers Negotiating Consulting Social Media 102

SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget. “The

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

MeetingsNet

JULY 9, 2021

In the breakout session led by Todd Schwartz, CMP, formerly a senior events marketing manager at McDermott+Consulting, 38 of the 55 attendees said they had more than a decade of planning experience. The best negotiator on your team should handle the largest budget elements that will not be simple to secure at an acceptable cost.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

The Castle Group

SEPTEMBER 3, 2021

At Castle, we are continually consulting with our clients to help them make the best decisions for their stakeholders, achieve their meeting goals and mitigate financial loss.

Meetings 97

Meetings Negotiating Contracts Consulting 97

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

Smart Meetings

NOVEMBER 27, 2024

One of them, “Must Have Contract Clauses,” was led by attorney Joshua Grimes, who touched on the latest in contract negotiations, such as force majeure clause changes, F&B cost increases, security issues and new laws ahead. Joshua Grimes, photo by On The Run LLC “Those words are gone from most hotel contracts,” he says.

Education 98

Education 2024 Hotels Hospitality 98

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Endless Events

APRIL 8, 2019

We had to do it as far as we had to start putting it in our contract because even though this stuff is pretty common across AV companies, people would always be shocked”, says Will. How to Win at Negotiating AV Prices for Events . 11 Reasons You Need an Initial Consult for Event AV – Whiteboard Wednesday. Be Creative!

Negotiating 119

Negotiating Education Event Tech Tech 119

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

SmartMeetings

OCTOBER 3, 2016

Cultural stereotypes and habits influence international business negotiations. To avoid committing a potentially fatal faux pas, consult with a locally-based destination management organization or convention and visitors bureau. Business Negotiations. Business negotiations usually begin with introductions.

Negotiating 69

Negotiating Contracts 2016 Events 69

Event Industry News

DECEMBER 11, 2019

It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag. It comes as no surprise that one of the key elements of organising any event is securing a space or venue.

Venues 80

Venues 2014 Contracts 2015 80

Smart Meetings

NOVEMBER 15, 2023

Samantha Jordan, a futurist and consultant with Future Today Institute, led a discussion with industry leaders and explained that companies, including major retailers, are already using the tool to negotiate contracts.

2023 105

2023 Negotiating Insurance Financial 105

Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Meetings consultant Jeff Calmus, a former vice president of global event management for MetLife, agreed about the importance of managing up. Choices, Choices. Tell a Story.

Financial 98

Financial Insurance Medical Meetings Contracts 98

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. We consulted legal counsel but were told that there was pretty much nothing we could do,” she says.

Venues 64

Venues Negotiating Contracts Hotels 64

Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. Register here to hear him in person. I understand hotel costs have risen.” Perhaps to include more than just the meeting specs.”

2024 105

2024 Meetings Contracts Hotels 105

Techsytalk

APRIL 12, 2019

” Ben Lobenstein Founder Lobenstein Consulting/ Fire It Up! Always NEGOTIATE boilerplate. Don’t just sign contracts, get YOUR terms when you can and have those written in too. Negotiate the scope, narrow it so it is fair to both sides.” Events/Amplify the Experience [link] [link].

Negotiating 95

Negotiating Contracts Consulting Speakers 95

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Can you summarize the various areas of your contract?

Contracts 135

Contracts Speakers Negotiating Insurance 135

Prestige Events Magazine

APRIL 2, 2024

Natalia is an event consultant with over 10 years international experience working across the corporate and public sector. Venue sourcing and management: The team secures the perfect location, negotiates contracts, and oversees logistics. Event consultancy: Have an idea but don’t know how to manage an event or where to start?

Consulting 59

Consulting Negotiating Corporate Events Contracts 59

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Can you summarize the various areas of your contract?

Contracts 118

Contracts Negotiating Venues Wireless 118

Connect Your Meetings

AUGUST 3, 2018

As a one man show at DPA, I am involved in all aspects of the planning process, including site selection, vendor acquisition and management, contract negotiation, budget development/reconciliation as well as social media outreach and management. and marry my interest in event coordination with the non-profit sector.

2018 76

2018 Sponsorships Site Selections 2014 76

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

Event Industry News

MARCH 25, 2020

Clients are drawn from a variety of different fields including: Accountancy Advertising Charities Financial Services FTSE 100 companies Insurance The Legal Profession IT Trade Associations Local & National Government Management Consultancy PR and Marketing TV & Radio Production. How do we work?

Negotiating 53

Negotiating Advertising Consulting Insurance 53

Smart Meetings

AUGUST 23, 2018

The union’s members voted August 15 to walk off the job at month’s end if a new contract deal isn’t reached. Negotiating points include pay, pension reform, year-round health insurance, staffing levels and job security. The most recent threat, by Unite Here Local 1 in Chicago, could impact 30 hotels. Security Issues.

Hospitality 49

Hospitality Hotels Tech Contracts 49

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. Vet your live venue. Planners were flexible before Covid, but now we’re nimbler than ever.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

QC Event School

APRIL 6, 2023

The 10 Most Profitable Careers in Event Planning Choosing a Name for Your Business Conducting the Client Consultation Top Questions to Ask at EVERY Client Consultation (Free Download!)

Corporate Events 105

Corporate Events Social Media Consulting Event Planning 105

Smart Meetings

DECEMBER 10, 2024

For planners, concepts that can be built into their Business Events Strategy shift them from reactive to proactive and start conversations (and in some cases concessions) around these important attendee experience elements early in the process rather than as an afterthought post-contracting.

2024 52

2024 Negotiating 2025 Tourism 52

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

SpotMe Blog

JUNE 13, 2023

If you are considering changing the pharmaceutical meeting planning company you work with, it is vital to consult your organization’s internal policies, recommendations, and lists of approved partners before consulting this list. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

PCMA Convene

FEBRUARY 20, 2023

Once a hotel has presented its expected projections of an event to its owners and stakeholders, it’s challenging for them to make accommodations for a group after they’ve significantly underperformed based on expectations spelled out in the original contract.

Tourism 98

Tourism Hotels 2022 Healthcare 98