SmartMeetings

APRIL 16, 2020

As COVID-19 wanes and people begin meeting again, what should planners know about precautions venues must take to ensure clean, safe spaces? Kenneth Bickerton is vice president of industrial hygiene and safety for Phase Associates LLC , a New Jersey-based consultancy for environmental, occupational health and safety challenges.

Venues 139

Venues Food and Beverage Contracts Consulting 139

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. I promised to publicize the venues that had made these upgrades.

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2021 Travel Events Fashion 360

Smart Meetings

MARCH 28, 2022

If you are seeking legal advice, consult with a professional. Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live! Post-Covid Contract Solutions.”. Read more contract tips from Ty Sheaks.

Contracts 78

Contracts Insurance Negotiating Government 78

Endless Events

MARCH 13, 2019

Taking the time for have an initial consult for event AV can save you many headaches later in planning. Did you know having an initial consult for event AV can save you time, money and more? This consult also allows you to really get a good feel for the people and teams you will be working with prior to the event. .

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Consulting Events Meetings Conference 96

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

Prestige Events Magazine

NOVEMBER 2, 2021

Paje Consultancy Ltd are delighted to announce they have been awarded the contract to provide a full marketing, membership and enquiry service to the prestigious Westminster Venue Collection (WVC) from 1 st November 2021.

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Consulting Venues Marketing 2010 52

Event Industry News

DECEMBER 11, 2019

It comes as no surprise that one of the key elements of organising any event is securing a space or venue. It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag.

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Venues 2014 Contracts 2015 80

SmartMeetings

MAY 28, 2020

If you are seeking legal advice, consult with a professional. But there also exist common law principles that are similar to the force majeure clause, and they come under different guises, such as “impracticability,” “impossibility,” “frustration of contract,” or “frustration of purpose,” depending what state you’re meeting in.

Contracts 111

Contracts Government Consulting Hotels 111

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact.

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Contracts Negotiating Insurance Government 105

Event Planning BluePrint

JANUARY 18, 2022

Hourly consultation packages. You will coordinate every element of the event from vendors to venues and sponsorships to guests. Contracts & templates. You will still do things like making custom recommendations of vendors, venues, sponsors, etc.; A one-hour initial consultation. Partial Planning. Sponsorship .

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Consulting Food and Beverage Contracts Sponsorships 112

Prestige Events Magazine

SEPTEMBER 19, 2023

Paje Consultancy are delighted to announce their partnership to provide a learning and development programme and course options for beam agency and venue members. Paje are specialists in the meetings, events, and conference market, who offer bespoke training for venues, hotels, and agencies.

Consulting 59

Consulting 2007 2010 Hospitality 59

SmartMeetings

APRIL 13, 2021

Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks. Have you confirmed that your venue has their GBAC STAR Accreditation and that they are prepared to execute cleanliness and safety measures? Finances and Contracting.

Contracts 130

Contracts Travel Trade Shows Sponsorships 130

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

Event Marketer

JULY 1, 2024

CAESARS ENTERTAINMENT MEETINGS & EVENTS Caesars Entertainment Meetings & Events offers iconic venues and top-notch with 20 nationwide destinations. Our clients often will use space and meeting options at our multiple venues in the heart of the Las Vegas Strip. One recent example was with Chartis Healthcare Consulting.

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Entertainment 2024 Healthcare 2001 111

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? a consulting agency dedicated to reviewing and negotiating balanced event contracts. Register for webinar.

Contracts 41

Contracts Venues Negotiating Consulting 41

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

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Negotiating Contracts 2024 Events 48

PCMA Convene

JANUARY 5, 2019

Do not procrastinate as venues are booked well in advance. So, securing your venue should be at the very top of your to-do list. Make sure you have the signed, returned contracts to ensure they are secured. Make another final checklist ahead of the big day and double- and triple-check it prior to leaving for the venue.

Event Planning 87

Event Planning Contracts Consulting Banking 87

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. After all, the venue does not want to make an enemy of a meeting group—and it certainly does not want a planner posting the tale online for the wider planning community to see.

Venues 64

Venues Negotiating Contracts Hotels 64

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

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2021 Meetings Contracts Hotels 98

The Planner's Lounge

OCTOBER 13, 2022

One of the first major decisions many wedding planners help their clients make is choosing a venue. All wedding planners have a list of their preferred venues, but sometimes your clients are looking for something different. If you find yourself touring new venues, watch out for some of these common red flags. À la carte pricing.

Venues 52

Venues Insurance Contracts Consulting 52

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. To minimize no-shows, put the requirement for a tech check in presenter contracts. Whenever possible, include appropriate furnishings to make these spaces attractive places for people to connect.

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Meetings Tech Contracts Trade Shows 156

The Planner's Lounge

MARCH 1, 2022

One of the best ways to avoid major headaches when canceling an event contract is to suggest to your clients that they consult with a private attorney before they sign their vendor agreements to make sure that they understand what they agree to when they sign. Persons requiring advice should consult an independent adviser.

Insurance 99

Insurance Consulting Contracts Management 99

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

MeetingsNet

APRIL 29, 2020

Hawaiian-born Kevin Iwamoto has worked in almost every aspect of meetings and events, from procurement to consulting. A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly.

Meetings 92

Meetings Contracts Airlines Government 92

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? How can you word the hotel contract to protect your company? What should you include in the RFP? How can you manage costs when attendance might be uncertain?

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Negotiating Contracts Hotels Consulting 105

The Castle Group

SEPTEMBER 3, 2021

At Castle, we are continually consulting with our clients to help them make the best decisions for their stakeholders, achieve their meeting goals and mitigate financial loss.

Meetings 97

Meetings Negotiating Contracts Financial 97

Event Marketer

APRIL 8, 2024

There’s also trivia, a chance to “sign a contract” to be an Oat Milker for a day and other brand touchpoints throughout the MiLB stadiums, where Oatly’s non-dairy frozen dessert is available at concession stands. CARE FOR A BAGEL AND A SMEAR OF SUNSCREEN?

Sponsorships 122

Sponsorships Entertainment Contracts Consulting 122

The Planner's Lounge

APRIL 20, 2023

Have you ever had a promising consultation with a prospective client, and then they decide to forgo a planner because their venue has an on-site coordinator? This is a common occurrence for some planners because the couples do not understand that a venue coordinator is NOT their personal planner.

Education 59

Education Insurance Venues Contracts 59

Smart Meetings

DECEMBER 23, 2021

It’s not just Covid-19 (C19) and it’s much more than F&B , room blocks and hotel contracts. Ask yourself, does my next meeting venue have plans should the power go out? Include improved ventilation as an essential C19 reducer when considering venues. He’s a sought-after consultant, speaker, writer and trainer.

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2022 Meetings Site Selections Hotels 105

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc. What is your budget?

Contracts 105

Contracts Insurance Consulting Social Media 105

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

zkipster

APRIL 14, 2022

.” ANNA CLARK | FREELANCE EVENTS CONSULTANT FOR THE ARTS. Now, guests are not limited to those flowing through the entrance to your venue. ANNA CLARK | FREELANCE EVENTS CONSULTANT FOR THE ARTS. Venue planning, seating, and capacity management must now be fully connected in real-time. Spontaneity rules events now!

Social Media 118

Social Media Consulting Technology Management 118

Smart Meetings

NOVEMBER 28, 2022

As planners, before the pandemic, we had longer lead times to plan events and a wider choice of venues. These venues were often hosted to larger audiences that filled ballrooms with tables close together. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines.

Corporate Events 98

Corporate Events Contracts Financial Consulting 98

All Seated

OCTOBER 9, 2020

While you’re busy organizing and coordinating with your couples, there’s one thought that seems to be on the minds of quite a few industry pros – how can I fill the space of a large venue with half of the original guest list? Also, think outside the box when it comes to a venue. Photo Credit: Amy Kolo.

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Venues Food and Beverage Entertainment Contracts 65

Prestige Events Magazine

JULY 21, 2021

Award winning consortium Venues of Excellence has just launched its ‘Confidence in Us’ campaign to underpin their venues commitment to deliver safe events as the UK opens up to ‘business as usual’ for meetings and events. Our venues continue to offer flexibility with their contracts and terms of business. Read more here.

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Venues Government Negotiating Hospitality 52

SmartMeetings

AUGUST 31, 2020

I lived through contracting it and it sucked. The same elevated expectations apply to destinations and venues. Brad Weaber is principal, Brad Weaber Consulting Group , moderator for Smart Meetings Editorial Advisory Board and former executive vice president at SmithBucklin and Experient, a Maritz Global Events Company.

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2020 Contracts Consulting 2022 124