Event Planning BluePrint

JANUARY 12, 2025

I love empowering event planners through courses and tools, helping them navigate challenges like pricing, sponsorships, and client management. These connections go beyond contracts and spreadsheets; theyre about trust, understanding, and shared goals. and join us for an unscripted chat thats equal parts inspiring and entertaining.

2013 118

2013 Sponsorships Event Planning Events 118

Eventmobi

JANUARY 24, 2019

PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Entertainment. Grants and contracts. Sponsorship fees. Recommended Read: How to Create a Sponsorship Strategy that Will Maximize Your Event Revenue.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

SmartMeetings

MAY 11, 2020

This person assembles the necessary team to address any and all issues connected to the event: venue, F&B, content, speakers, entertainment, AV, registration, marketing, sponsorship and exhibiting, just to name a few. The meeting planner/event producer plays the role of the project manager. What Are the Physical Requirements?

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Eventmobi

FEBRUARY 3, 2021

More specific examples include incentive trips or and live entertainment attractions. . Sponsorship: A Way to Support Lower Ticket Costs. Sponsorship money can be another way to finance hybrid events, and once again, the virtual audience can be crucial to your value proposition.

2021 223

2021 Speakers Sponsorships Events 223

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. A fundamental piece when learning how to plan an event, your budget determines which venue you’ll use, the kind of food served at your event, and the entertainment you’ll hire. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Event Industry News

JANUARY 20, 2021

It is an extremely elegant way of presenting information or to entertain clients and investors. Following on from the success of the CVC event, Studio Giggle won a contract to produce Manchester United Football Club’s partnership events. Studio Giggle created a bespoke platform for them to host events for their sponsorship partners.

2020 134

2020 Sponsorships Contracts 2021 134

Socio Events

NOVEMBER 9, 2022

Before moving forward, it’s best to have a complete budget you can use to estimate potential ROI from ticket sales and sponsorships. Also, think about sponsorships. Finalize vendor contracts. Plan speakers, panelists, and entertainment. Scope out entertainment options and get estimates. Secure sponsorships.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Entertainment. To figure out how much money you can spend, first you need an estimate of how much income you have to play with. Mobile App.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

Event Planning BluePrint

JANUARY 18, 2022

You will coordinate every element of the event from vendors to venues and sponsorships to guests. Sponsorship . Contracts & templates. If you’re just getting started or your business is not well established, I highly recommend you do not sign vendor contracts on a client’s behalf. Rental Management.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

SmartMeetings

APRIL 6, 2021

Sponsorship is not a creation of meeting organizers or even the modern capitalist economy. A quick history lesson uncovers this: The first sponsorships date back to the 5th century BC in Ancient Greece. As the American pastime, baseball continued to drive sports sponsorship. As a result, sports sponsorships exploded.

Sponsorships 78

Sponsorships Meetings Advertising Sports 78

Event Leadership Institute

JULY 30, 2020

Identify and begin to confirm speakers, presenters, hosts and/or other entertainers. ? If applicable, develop sponsorship packages and begin soliciting partners. Regularly check registration numbers and progress to sponsorship goals. ? Create branded materials (i.e., logo, tagline, event description, benefits, etc.). ?

Event Planning 112

Event Planning Social Media Speakers Sponsorships 112

Socio Events

AUGUST 29, 2022

Every time I meet with an association or partner, they ask if I have any sponsorship options or ideas outside of the prospectus. As we move into a new era of events, today’s event organizers require creativity and flexibility to craft cost-effective sponsorship packages that promote sponsor visibility and drive ROI.

Sponsorships 52

Sponsorships Social Media Financial Speakers 52

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Some prioritize marketing, while others emphasize the event’s content or entertainment.

Financial 117

Financial Negotiating Entertainment Retail 117

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time. Refer to your past year’s event analysis.

Marketing 110

Marketing Entertainment Negotiating Sponsorships 110

QC Event School

DECEMBER 30, 2022

How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

Brown Paper Tickets

JULY 5, 2018

No Sponsorship/Funding. You have to seek sponsorship—look for brands and people who believe in your idea and are definitely interested in your event. People trust you with their lives; they want to be entertained and not worry about possible safety hazards. Safety should be number one priority. You owe it to everyone.

Sponsorships 63

Sponsorships Contracts Venues Entertainment 63

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? Delight Attendees with Live Entertainment: Bring the party to your event with live entertainment that both virtual and hybrid audiences can enjoy. Increase Sponsorship Value. Reimagine Your Hybrid Event Space.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Stova

MARCH 17, 2023

The Complete Guide to Event Sponsorship Many event professionals understand the importance of putting on an event with sponsorships but still struggle with developing a strategic approach to securing sponsors. At their best, sponsorships raise the brand value of both parties and reinforce their heritage and visions for the future.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Smart Meetings

JUNE 28, 2024

If you can contract far enough in advance, you can secure better rates before supply is squeezed. Work with local tourist boards and partners to secure sponsorships for elements that will add meaning to an event, such as a local activation, entertainment or gift. Like most things in life, timing makes a difference.

Food and Beverage 74

Food and Beverage 2030 2024 Negotiating 74

Event Industry News

JANUARY 10, 2019

Improving visitor dwell time is priory for exhibitions and as a result, organisers are becoming more creative with their contracted hall space. During UFI’s recent Global Visitor Insights research, visitors identified talks and presentations delivered in different ways as the most likely to make a trade show entertaining or enjoyable*.

2019 76

2019 2018 Trade Shows B2B 76

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Connect Your Meetings

AUGUST 7, 2019

Today, poaching is increasingly extending beyond room blocks into exhibitor services, audiovisual, sponsorships and more. With decades of experience as a provider of entertainment and event management services, Michael shares a wealth of knowledge gained through his career in the business events industry. Speaker Bio: .

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

InitLive

MARCH 4, 2021

Your vendors are the people who will ensure that attendees are comfortable, fed, and entertained, so you must select the best vendors possible. It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Vendor and sponsorship information.

Conference Planning 107

Conference Planning Conference Sponsorships Speakers 107

EventBank Insights

JANUARY 22, 2019

Make sure it's all legal Drafting a contract for a short, temporary event is important to cover your bases should anything go wrong and you're not held liable for a third part (speaker's) actions or comments at the event. ? Follow up with your sponsors, make sure they are aware of the event updates or else they could drop this sponsorship. ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

Event Industry News

JUNE 20, 2019

Hosted by David Walliams and featuring a series of unique theatrical and musical collaborations, the fundraiser showcased the very best of the international entertainment industry. The star-studded audience of more than 500 guests included leading figures from the business, sport, entertainment and arts communities.

Sponsorships 53

Sponsorships Entertainment Contracts Sports 53

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing talents (keynote speakers, presenters, entertainers, etc.) Securing event sponsorships. Underwriting.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Showclix

JUNE 9, 2020

Virtual experiences represent a rapidly developing new frontier in entertainment, and getting your messaging in front of the right eyes in a timely fashion is crucial in driving awareness, building excitement, and generating streaming access sales. But where to begin? Fortunately, our event marketing experts have you covered! Testimonials.

Social Media 72

Social Media Sponsorships Entertainment Fashion 72

InitLive

JANUARY 25, 2021

Talent or entertainment cost. Once you have found that perfect venue, you need to set a date, sign a contract, stay within budget, and make payments. Here is a quick list to help you kick start your line up booking: Create a list of desired performers and entertainment vendors. Start booking artists and entertainment.

2021 88

2021 Social Media Entertainment Food and Beverage 88

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Gather has a full suite of calendaring features as well as lead collection and pipeline tools plus sales tools for managing proposals and contracts. Contract Management. And OpenTable.

Event Management 112

Event Management Management 2019 Social Media 112

Do Good Events

APRIL 4, 2023

This will help you determine costs ahead of signing a contract and find the best fit. Some examples are: photographers, photo booth, auctioneers, live entertainment, music/DJ, and keynote speakers. Sponsorships Companies often allocate certain dollar amounts for these types of sponsorship opportunities in their yearly budgets.

Sponsorships 52

Sponsorships Food and Beverage Venues Social Media 52

Event Planning BluePrint

OCTOBER 4, 2022

Second, you want to ensure that the venue, speakers, entertainment, vendors, caterers, etc. Entertainment. 7 – Secure Sponsorships. The Sponsorship Toolkit lays out each step you need to take to cash in (see what I did there?! ;-)) and build long-lasting relationships with sponsors that are right for your event.

Corporate Events 48

Corporate Events Event Planning Sponsorships Speakers 48

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Are you handling it alone or will you have a team? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Are you handling it alone or will you have a team? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Book guests, speakers, and entertainers Even in a virtual environment, keynote speakers and entertainers are a must-have.

2023 52

2023 Sponsorships Social Media Entertainment 52