EventSource

NOVEMBER 18, 2020

When looking at potential venues, ask what their current policies are around COVID-19. For both the venue and vendors, ensure you know what their postponement policies are before booking. For both the venue and vendors, ensure you know what their postponement policies are before booking. Reviews | 26 Blog mentions.

Government 296

Government Contracts 2022 2021 296

Event Industry News

FEBRUARY 24, 2025

This milestone highlights the strength of a relationship built on shared values, innovation, and an unwavering commitment to delivering outstanding culinary experiences across one of the leading arts and conference venue. Since 1989, Searcys has been the trusted catering […]

Contracts 59

Contracts Conference Venues Event Design 59

Conferences that Work

MAY 14, 2018

Mythodology: We can contract a venue for our meeting before we design it. Designing your meeting and then choosing a venue that can showcase your design will improve your meeting experience (and can save you big bucks!) This is the meeting industry’s biggest dirty secret.

Conference 217

Conference 2011 2014 Contracts 217

Event Industry News

FEBRUARY 24, 2025

LIVE (Live music Industry Venues & Entertainment) has unveiled a new sustainability initiative. Led by its expert working group, LIVE Green, it will provide artists with the tools and information to include sustainability clauses in their booking contracts.

Sustainability 59

Sustainability Contracts Entertainment Venues 59

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. In many instances, event professionals can land sweet deals if they consider a multi-year agreement for annual events. Consider multi-year agreements. Take your time.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

PCMA Convene

MAY 26, 2020

Rather than relying on the AV crew at a venue, Mathy said that speakers are handling all the technical details on their own, investing in high-quality microphones and installing green screens in their home offices. “A The pressure is on to make it interesting and motivate the audience to focus on the event.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

SmartMeetings

APRIL 13, 2021

Have you clearly outlined in your pre-event communications what your attendees can expect to see once onsite at the event and a Code of Conduct for them to follow? Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks.

Contracts 130

Contracts Travel Trade Shows Sponsorships 130

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? Who else are you working with to plan and execute the event? source: Spotio ).

Venues 103

Venues Hospitality Contracts Events 103

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The first part of the event AV agreement is the quote. Nough Said.

Contracts 51

Contracts Insurance Government Travel 51

EventSource

MARCH 11, 2021

You’ve now got yourself a full time job navigating the constantly changing government rules, re-confirming with the venue, and then having to re-coordinate all your other vendors around newly announced rules. The date we set was August 28th, and as of June 1st we had no venues. Factor in a pandemic?

2020 296

2020 2021 Venues Negotiating 296

MeetingsNet

DECEMBER 2, 2021

Having a conversation with your venue about indoor air quality is a must. A meeting professional’s expertise can go in any number of directions: marketing, adult education, event design, site selection, contracting, event technology … It’s a dynamic role. Here are some resources to help you understand the basics.

Site Selections 102

Site Selections Contracts 2020 Hotels 102

Event Industry News

JULY 7, 2023

Showsec, the UK’s premier crowd management and event security company, is pleased to announce its successful bid for the exclusive contract to provide backstage and standing floor operations at OVO Arena Wembley, the iconic live music venue renowned for hosting major entertainment events.

Contracts 52

Contracts Entertainment Venues Management 52

Planning Pod

FEBRUARY 12, 2021

When people come to us in search of a venue management software solution , they often ask how Planning Pod compares to our competitors Tripleseat and Caterease. And these are necessary questions to ask in the early stages while you are researching event management software for your event venue, restaurant or hotel.

Management 78

Management Venues Food and Beverage Contracts 78

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

2022 293

2022 Airlines Hotels Tourism 293

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Prestige Events Magazine

JUNE 12, 2024

It’s split across four key themes: INFORM – INSPIRE – INNOVATE – IMPACT, with a stellar line up of expert speakers covering topics including event security, AI, inclusivity, wellness, experiential design, contract negotiation, sustainability and legacy.

2024 147

2024 Meetings Sustainability Education 147

The Planner's Lounge

OCTOBER 13, 2022

One of the first major decisions many wedding planners help their clients make is choosing a venue. All wedding planners have a list of their preferred venues, but sometimes your clients are looking for something different. If you find yourself touring new venues, watch out for some of these common red flags. À la carte pricing.

Venues 52

Venues Insurance Contracts Consulting 52

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. To minimize no-shows, put the requirement for a tech check in presenter contracts. Whenever possible, include appropriate furnishings to make these spaces attractive places for people to connect.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Event Leadership Institute

OCTOBER 29, 2020

As some organizations consider planning and holding in-person events and gatherings, and other communities are in the early stages of moving ahead, there are many new questions to consider. Developed in partnership with MPI, the course provides new ways to prepare event strategy, design, execution, and evaluation.

Food and Beverage 79

Food and Beverage Insurance Contracts Transportation 79

PCMA Convene

SEPTEMBER 21, 2016

Meeting professionals, on the other hand, may have groaned about yet another bandwidth-hungry device soon to be in the hands of attendees — making for even trickier wireless service at event venues, especially hotels, where pricing and service speeds can be all over the map.

Wireless 94

Wireless Contracts Negotiating Hotels 94

Endless Events

AUGUST 17, 2018

These tips can apply to almost any event. For example, start with venue design that both attracts and engages people as they enter your venue. Make Your Next Conference Memorable via Venue Design. The secret is to make an impression with the venue design itself, even before they get to the keynote speakers.

Conference 78

Conference Contracts B2B Speakers 78

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? Events Industry Council (EIC)’s Accepted Practices Exchange (APEX) COVID-19 Business Recovery Taskforce has been navigating all the turbulence by collecting best practices. Here are highlights. KH: We want to be fair.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

EventMB

JUNE 21, 2022

While destinations and venues are open, a lack of trained and experienced staff is adding unwanted challenges in hosting all types of events. For Courtney McGee, president and CEO of Event Logistics, challenges began just before 3,000 attendees were set to arrive in Nashville for a convention. “Not

Hotels 172

Hotels Transportation Trade Shows Contracts 172

SmartMeetings

OCTOBER 25, 2021

From firm advice to build flexibility into contracts, particularly when it comes to attrition clauses, to tips for elevating boxed lunches and overcommunicating, these experienced craftspeople were eager to share their instruction manuals. All the hotel blocks were booked, and the event had already moved twice. Engaging Audiences.

Food and Beverage 111

Food and Beverage Contracts Hotels Trade Shows 111

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 78

Hotels Contracts Management Venues 78

Event Industry News

OCTOBER 15, 2024

AEG Presents and Watford Borough Council have signed contracts for the new Watford Colosseum, due to reopen in 2025, with the diary officially opening for bookings from today.

2025 59

2025 Sports Contracts Entertainment 59

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. 17 common event planning mistakes and how to fix them 1. Ignore competing events Clients often approach planners with specifics in mind for an event, such as the date, location, or event design.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Planning Pod

MARCH 24, 2021

Event Floor Plan Design Tool. Venue + Room & Space Management. Event Budget Management. Event Registration & RSVPs. Proposals & Contracts. Since we launched in 2013, our tools have helped 10,000+ event pros run their businesses and manage 200,000+ events. Three (extra $$$ for more).

Management 78

Management Food and Beverage Contracts Venues 78

Event Leadership Institute

AUGUST 6, 2020

The first six-week Pandemic Meeting & Event Design Certificate course begins on September 1 and is eligible for 20 CMP hours. We understand the urgency planners face to understand areas impacted most by the pandemic, including risk management and reduction, new venue protocols, contracts and safer event design.”.

Event Design 40

Event Design Meetings Risk Management 2020 40

Planning Pod

JULY 7, 2022

In this article, I’ll give a high-level overview of how different types of event technology trends serve event planners or businesses and apply to the entire life cycle of any event. Event and venue management software. The right system can streamline execution and post-event evaluation processes, too.

Event Tech 103

Event Tech Tech Social Media Technology 103

Event Industry News

AUGUST 20, 2018

One of the most exciting venues, we feature one of London’s top largest and most versatile event suite, fitted with state of the art equipment, stunning design and one of the best secret to keep budgets in line. At the time the hotel-venue featured London’s largest pillar-free event space.

Conference 76

Conference 2003 2010 Hospitality 76

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Expo Pass

JULY 2, 2024

Valerie Bihet, the founder of VIBE Agency , has produced over 1,350 events around the world for clients such as Cartier, Barclays, and Dior. Once you have these set, backfill the rest of your calendar with other important tasks like event marketing milestones, team check-in meetings, etc. Orlando was built for conferences.

Travel 78

Travel Transportation Contracts Hotels 78

PCMA Convene

MARCH 14, 2018

Attendee numbers in some areas; convention center size in other areas; shuttle transportation to/from venues in large cities. Attendees having the time and budget to come to your events. When venues have a hold on them by another events professional, they can’t keep holds indefinitely. Attendance.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Planning Pod

AUGUST 20, 2024

To stand out in a competitive market, consider specializing in specific areas of event planning. Focusing on particular aspects, such as event design, floral arrangements, or wedding invitations, allows you to develop in-depth expertise and cater to clients with specific needs.

Event Planning 88

Event Planning Insurance Financial Contracts 88

PCMA Convene

MARCH 21, 2018

I would like to see venues have a lower pricing structure for Wi-Fi. Job security in a term of new leadership — as well as streamlining events and expenses (too many events)! Management commitment to contract for our known major events up to 2019. Increase conference attendance. Increase sponsorship and attendance.

Sponsorships 32

Sponsorships Insurance Contracts 2019 32