Velvet Chainsaw

MARCH 12, 2020

Event organizers are in regular communication with their members, exhibitors, boards, internal leaders, venues and all event-related vendors. Ensure that your team, colleagues, venues and partners are in the loop on any and all decisions. There is no question that this is a time of high stress. It’s Time to Step Up.

Government 446

Government Social Media Contracts Travel 446

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

Smart Meetings

MARCH 20, 2024

Force m ajeure and clauses to keep in your next contract Watch the full webinar here. Contracts are the life blood of the meeting industry. Keep Relationships in the Details One key aspect that is sometimes overlooked in the contract process is relationships. Work with the venue if a problem arises. We can make it right.”

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Picatic by Eventbrite

FEBRUARY 7, 2019

Especially if your main revenue is ticket sales, it can be difficult to get money in time to pay vendor and venue contracts. There’s no getting around it — events can be expensive affairs to put on. If you’re struggling to finance your next conference, party, or concert, you’ve probably considered crowdfunding.

Contracts 282

Contracts Conference Venues Events 282

Conferences that Work

JUNE 12, 2017

Clients invariably ask me to help design their meeting after they’ve chosen a venue! Related posts: Help Wanted—Venues for my participation techniques workshops! Do you own or know of venues that would be suitable for holding my 1½ day participation techniques workshops? Read the full article at Conferences That Work.

Venues 210

Venues 2010 Meetings Conference Design 210

Smart Meetings

DECEMBER 22, 2023

Over the last year, Smart Meetings wrote about contract and budgeting tips and trends this year for the event planner who wants to keep on top of their financials, so they can keep creating memorable experiences. Tips for Negotiating Your Next Big Event Contract Cheryl M. In short, think big.

Contracts 105

Contracts 2023 Negotiating Financial 105

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. You can use another hotel’s offer as leverage with your first choice of venue: ‘Here are the terms I’ve gotten from another hotel we’re considering; can you do a bit better?’

Contracts 111

Contracts Negotiating Hotels Tourism 111

Planning Pod

NOVEMBER 12, 2020

As a provider of venue management software ourselves, we often get asked how we compare with our competitors and what sets us apart. Which made us think that this is a question that almost everyone considering venue event management software asks at some point during their fact-finding and buying process. Sign up for a free trial.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 87

Negotiating Contracts 2024 Events 87

Eventmobi

FEBRUARY 23, 2022

Just because it’s your event doesn’t give you the right to use the venue, copyrighted material, or individual’s likenesses to profit from. Capturing the Venue. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space.

Wireless 448

Wireless Events Social Media Venues 448

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

Smart Meetings

AUGUST 20, 2024

With an event production career that spans over 26 years, Frankel was a perfect choice as speaker to educate our audience on the fine details of AV contracting. Whichever direction you head in, both require a thorough needs assessment that goes beyond venue specs.

Contracts 98

Contracts Conference Speakers Meetings 98

Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said. Smart Meetings chatted with Cheryl M.

Negotiating 92

Negotiating Contracts 2026 Hotels 92

EventMB

JANUARY 26, 2023

Skift Take: If attendees are going to take on the challenges of traveling to your next event, they’re going to want to see more than the inside of the conference venue. Find out how the “one contract, one contact” model can simplify your planning process and help every member of your audience maximize their time on the ground.

Contracts 209

Contracts Entertainment Travel Conference 209

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. I promised to publicize the venues that had made these upgrades.

2021 360

2021 Travel Events Fashion 360

Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees. Creating and adhering to a realistic event budget 3.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.

2021 306

2021 Event Planning Insurance Transportation 306

Event Farm

FEBRUARY 23, 2022

Select your Safe Space (Location and Venue). For those planning a live event while a pandemic is still in full force, having a “safe space” can mean something totally different, but in this instance we should talk about how you go about choosing the safest place—by both location and venue—to host your guests. Lock down Your Contracts.

2022 246

2022 Contracts Venues Events 246

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 221

Contracts 2024 Conference Venues 221

Conferences that Work

MAY 14, 2018

Mythodology: We can contract a venue for our meeting before we design it. Designing your meeting and then choosing a venue that can showcase your design will improve your meeting experience (and can save you big bucks!) This is the meeting industry’s biggest dirty secret.

Conference 205

Conference 2011 2014 Contracts 205

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

Eventmobi

MAY 18, 2020

Evaluating Events: Square Footage – Number of guests on the dance floor, number of guests at each table, matching up new events: guest count with venue square footage What we need from our vendors – what precautions are they taking? What we need from our venues – what precautions are they taking? we are all planning without parameters.

Entertainment 396

Entertainment Hotels Venues Retail 396

Event Farm

MARCH 24, 2021

You have ensured your venue is “safe” with appropriate ventilation and distancing built-in to your site plan. The role of a PCA includes: ensuring the venue follows appropriate regulations, procure and distribute safety supplies, engage and educate staff, monitor local risk, and coordinate risk mitigation on-site.

Insurance 245

Insurance Contracts Technology 2021 245

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Event Farm

APRIL 13, 2021

Convey a message of responsibility: we’re all in this together—attendees as well as staff on the organizer, client, venue, and contractor teams. Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID.

Insurance 285

Insurance Healthcare Government Venues 285

Velvet Chainsaw

MARCH 6, 2017

From registration to trade show to contracts to BEOs to room set efficiencies to audio visual equipment, your attention is on the perfected particulars, the stuff, the objects. As a conference organizer, you may even lose your soul to logistics, to-do lists and ever increasing detailed tasks. Be forewarned!

Conference 295

Conference Trade Shows Conference Planning Contracts 295

Attendease

APRIL 3, 2019

We’re also going to skip mostly avoidable circumstances, such as choosing the wrong venue size or underselling your event (fix it with a better marketing plan ). To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations.

Speakers 285

Speakers Venues Events Social Media 285

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. As described below, very few hotels (and venues) seem to have implemented ASHRAE’S building readiness standards for air quality in their properties. Accommodations.

Meetings 329

Meetings Airlines 2021 Travel 329

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Prestige Events Magazine

AUGUST 5, 2024

Leading luxury catering and event management services provider Blue Strawberry Group has secured a five-year contract to deliver exclusive hospitality and event services at 8½ London – home to The Skinners’ Company. Blue Strawberry Group was awarded the contract after undertaking an extensive and highly competitive tender process.

Contracts 65

Contracts Sustainability Hospitality 2025 65

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

Event Farm

OCTOBER 25, 2021

The employee or contractor who is certified for this role is in charge of compliance with state and local regulations and any compliance requirements established by your organization, venue, or insurance carrier. The Advisor establishes the safety policies and procedures for the event but leaves the enforcement to your security team. #12:

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

EventMB

SEPTEMBER 5, 2023

In the latest back and forth, the Colorado Convention Center in Denver has renewed its contract with ASM Global. Skift Take: ASM Global punches back after some recent challenges that include OVG taking over the management of one of its largest clients, Chicago’s McCormick Place. Andrea Doyle Read the Complete Story On Skift Meetings

Contracts 172

Contracts Management Meetings Hospitality 172

Eventmobi

MAY 23, 2024

Make sure it’s enough to cover conference management software, a venue (for in-person events), speaker fees, marketing campaigns, event workers, AV equipment, and whatever else you need. Then draft and sign a contract that defines the role of each sponsor. How much money can you spend on your conference?

Conference 292

Conference Management Speakers Event Apps 292