Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. We will look at all aspects of events and how technology plays a role in being more efficient, increase revenue and grow attendee engagement pre-, during, and post-event.

Event Planning 100

Event Planning Sponsorships Meetings Insurance 100

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventtia

OCTOBER 20, 2022

Planning an event can be overwhelming with all the different moving parts and challenges. In this guide, we’ll share an event planning template you can use to easily plan your next event. Event Planning Template: Checklist and Timeline. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Endless Events

FEBRUARY 28, 2020

If you find out they are charging you 4 days, you may be able to negotiate that cost down to 2.5 Although specific policies vary between companies, this will always be a section included within your event AV contract. Equipment Insurance. After doing the math, you will learn that both discounts are essentially the same thing.

Contracts 117

Contracts Insurance Negotiating Events 117

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. Your budget will be one of the biggest considerations that you will have to take into account when finding an event venue. A price range will immediately limit which venues you can use for your event. Quick Reads. Back to You.

Venues 106

Venues Insurance Transportation Events 106

Eventtia

OCTOBER 9, 2023

Whether you’re on the brink of planning a first event or are a seasoned professional revising your event planning checklist, this guide aims to be your trusted roadmap. This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Event Planning BluePrint

FEBRUARY 9, 2024

Embarking on a career in event planning is more than a profession; it’s a journey driven by passion, creativity, and the desire to bring people together. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Event planning within a budget is no small task, so it’s no surprise that a question we’re often asked is “how can I save money on event AV?” Negotiating aspects of AV quotes. It’s tricky.

Negotiating 81

Negotiating Contracts Wireless Events 81

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. By the Numbers. Jeff Calmus. Tell a Story.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Hubilo Blog

JANUARY 8, 2019

You can also consider reserving parking lots and having attendants pay for them when they park or get Lyft and Uber to serve your event. You can try and negotiate for discounts. . You could also ask attendants to carpool and find a way to make it easy for them with an event app. Take care of Insurance.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planning is a dynamic profession that requires a great deal of creativity, organization, and people skills. Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

MeetingsNet

OCTOBER 29, 2018

A list of tech fundamentals that will help you align event needs and goals. Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Looking for more plain-English translations of event terminology?

Tech 81

Tech Insurance Contracts Technology 81

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

ePly

FEBRUARY 26, 2024

Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). Lining up the event software you want to use and including potential “what-ifs” to compensate for any possible delays. Never submit a generic proposal.

Negotiating 62

Negotiating Insurance Events Marketing 62

SevenEvents

OCTOBER 17, 2023

event planning is a complex but rewarding challenge that involves a lot of attention to detail. one of the most fundamental aspects of organising a successful event is budgeting. understanding your objectives will help you to not only plan a great event but also allocate your budget more effectively.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. You can’t insure against everything.

Contracts 83

Contracts Insurance Hotels Fashion 83

Eventscase Blog

MAY 9, 2024

When it comes to event planning, one of the first questions that arises is: what are the costs of organising events? The answer is not simple and varies considerably depending on numerous factors , from the size of the event to the location chosen.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

Smart Meetings

APRIL 4, 2023

Judge predicted independent contractors will also get hit hard by these new rules, “Companies are going to be drilling into what is needed to actually be a 1099 and how their company sets up insurance,” she predicted. Due diligence to properly classify someone as a contractor is about to get much harder, much more stringent, Judge warned.

2023 97

2023 Meetings Contracts Government 97

Event Leadership Institute

AUGUST 5, 2019

Finding the event contact online can be surprisingly difficult. If there’s no tab for “Space Rental”, look under “Support” or “Membership”, as hosting events at museums is often a benefit of being a corporate member. Expect higher insurance requirements, a lengthier contract, and more rules and regulations than at a typical hotel.

Food and Beverage 46

Food and Beverage Insurance Contracts Negotiating 46

Eventtia

APRIL 18, 2022

By following this checklist, you can be sure to remember all the details necessary for a successful event, as well as keep track of the timelines surrounding the event planning process. Complete Checklist to Hosting an Event. Phase 1: Planning and Preparation. Negotiate details with the venue.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Prestige Events Magazine

DECEMBER 1, 2021

Rules and regulations are a huge part of event planning; licences, permits, and insurance are all non-negotiables that need to be sorted ahead of any event taking place. It is suggested that you have a session with a legal advisor or your insurer to discuss what you do and don’t need for the day of the event.

Insurance 52

Insurance Entertainment Negotiating Social Media 52

PCMA Convene

MAY 31, 2016

Bureau of Labor Statistics predicted a 10-percent increase in the number of meeting-and-event-planning jobs by 2024. CHME, CHSP, CMP, CHE, who in addition to teaching classes at Metropolitan State University of Denver, serves as a faculty adviser for the school’s hospitality, tourism, and events management department. “In

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Nuila Events LLC

OCTOBER 5, 2016

Think of the money you save on your dental insurance! In this same world, there are only 168 hours in the week, so having an expert handle things like replacing your car’s brakes, dentistry, and event planning is not only a no-brainer, it’s also a lot less expensive than using your own time to do it.

Negotiating 40

Negotiating Contracts Consulting Insurance 40

Expo Pass

JULY 2, 2024

Get your passports and pencils ready, planners, because today, we’re diving into the globe-trotting world of destination event planning! Our recent webinar, Smart Planning for Destination Events , was hosted by our spectacular team and featured two experts in destination events. We love our curious attendees!

Travel 78

Travel Transportation Contracts Hotels 78

Event Planning BluePrint

JUNE 1, 2016

I hope this hasn’t happened to you and it’s something you only hear or read about, but the reality is… Nearly all planners run into a problem client or two throughout their event planning career. Ready to start your event planning business? It depends a lot on how the event planner gets paid.

Contracts 90

Contracts Events Event Planning Insurance 90

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 60

Insurance Food and Beverage Venues Events 60

All Seated

MAY 7, 2021

AllSeated is a rapidly growing venture-backed company with best-in-class products for event planning and layouts. Understand customer goals, plans, challenges, timeline, budget, authority. Negotiate agreements and keep records of sales and data. 401k plan with company contribution. Location: Atlanta, Georgia.

Insurance 28

Insurance Negotiating Hospitality Technology 28

All Seated

OCTOBER 15, 2020

Allseated is a rapidly growing venture-backed company with best-in-class products for event planning and layouts. Understand customer goals, plans, challenges, timeline, budget, authority . Negotiate agreements and keep records of sales and data. Location: US – REMOTE. What you’ll get: Competitive salary.

Insurance 28

Insurance Negotiating Hospitality Technology 28

Eventtia

JANUARY 11, 2022

You should create a comprehensive plan for your hybrid event that explains what each session/content is about, including breaks for both your virtual and live attendees. This event plan will help you in keeping the hybrid event on the right track during its execution. Planning a Hybrid Event: Step-by-Step Guide.

2022 62

2022 Event Management Management Food and Beverage 62

Stova

MARCH 17, 2023

At the end of this guide, you should be able to use these tactics no matter what industry you are in or the type of events that you plan to create a holistic approach to event management. That’s why every corporate event planner needs a planning budget. There’s simply so much to consider and prepare.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Eventtia

DECEMBER 16, 2021

The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) Event technology ( event registration software , event management solution , virtual event platform, etc. )

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Event Guru

MAY 5, 2023

A brief overview of the event planning industry The event planning industry is a booming sector that encompasses organizing, coordinating, and executing various types of events such as conferences, weddings, seminars, social gatherings, and more.

Fashion 40

Fashion Sports Entertainment Education 40

SmartMeetings

FEBRUARY 13, 2025

Read More : Beyond the Plate: The Art of Culinary Event Planning What questions should they be asking? What experience do you have catering events of this size and type? Hotel event management teams are there to be your partner and help you to deliver a memorable and successful event. Insurance covers loss.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Political, economical, and technological turmoil are profoundly affecting the way we choose where to host our events and creating unprecedented opportunities.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

Stova

MARCH 17, 2023

This comprehensive guide created for event strategy best practices outlines the four levels of connections required to be a best-in-class meetings and events team. Event Strategy Framework What is the Difference Between Event Planning and Meeting Planning? What is Event Planning?

2023 40

2023 Negotiating Food and Beverage Financial 40