GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Velvet Chainsaw

APRIL 13, 2020

The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again. In the first 90 days of resumed business travel, intimate gatherings are going to recover more quickly than mass gatherings. Do the Right Thing. Remove barriers and accept more risks.

Contracts 397

Contracts 2009 Hotels 2020 397

Smart Meetings

OCTOBER 4, 2024

Know what a “travel maximizer” is? We’ve included a suggestion in this week’s edition of Smart Travel. The venue, which boasts 179 guest rooms ranging from king suites designed to look like a fishing lodge to bunk rooms, is now accepting reservations for winter 2025. Get ready for your dream to come true in winter of next year.

Travel 97

Travel 2025 Hotels Sports 97

Event Industry News

JULY 20, 2022

Cvent , a market-leading meetings, events, travel and hospitality technology provider, published the latest instalment of the Cvent Travel Managers Report: Europe Edition , which provides in-depth insights into current corporate travel trends and activity. Travel managers also source for meetings and events. ·

Travel 110

Travel 2019 2022 Management 110

SmartMeetings

AUGUST 31, 2023

As in, incentive travel to somewhere far from the office (and even the home office!). Group incentive travel is one of the few benefits with almost universal appeal. In the 2022 Incentive Research Foundation Report (IRF), “the percentage that found group incentive travel to be ‘extremely’ or ‘very motivating’ increased to 91%.”

Travel 98

Travel Negotiating Corporate Meetings 2023 98

Event Industry News

SEPTEMBER 19, 2019

Alongside him was Jason Cardy, the event director at Capita Travel and Events. Universal Live is a technical event production company while Capita Travel and Events is a travel management company. Listen to the podcast to learn how Capita Travel and Events and Universal Live approach clients’ pitches, budgets and negotiations.

Travel 89

Travel Negotiating Sports Event Tech 89

GEVME

JANUARY 26, 2021

Hybrid events have become extremely popular because of travel restrictions, regulations and lockdowns which force people to stay back at home. Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint. Hybrid events also reduce travel costs for the attendees.

Sponsorships 218

Sponsorships Travel Events Risk Management 218

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. You have probably noticed the rise in unique wedding venues such as Vineyards or breweries or rustic barns, highlighting the fact that people want different!

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

SmartMeetings

MARCH 17, 2017

These seven new travel apps stand out because they cater to a modern audience. Travelers are paid once the package is picked up at the destination airport. Travelers can earn up to $300 per flight. The app offers already-negotiated prices and same-week bookings. As You Stay. Say goodbye to rushing out of bed.

Travel 72

Travel Food and Beverage Airlines Negotiating 72

EventMB

JUNE 8, 2022

Event industry trade shows such as IMEX in Frankfurt present a unique opportunity to showcase new venue openings. Politicians and policymakers are keen to discuss their visions for attracting delegates to their destinations, while planners seek out the latest and most impressive new venues.

Retail 172

Retail 2028 Trade Shows 2022 172

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Events 106

Endless Events

JANUARY 12, 2018

If you want to go around the world, there’s the free report about the 25 Best Event Venues and Destinations in 2018, which takes you from Anaheim to Singapore. 9 Ways You Can Collect Accurate Data with Venue Sourcing Solutions. Thankfully, technology is here to save the day through the power of venue sourcing solutions.

2018 114

2018 Event Ideas Venues Tech 114

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Take a look at nearby venues. Add-On Travel: Negotiate pre- and post-rates in the contracting stage. As the cost of travel rises, more attendees are adding vacation time to corporate travel.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

The MICE

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. And that’s a really, really big workload.

Travel 64

Travel Negotiating Sustainability Airlines 64

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. While companies are segueing back to in-person, they also realize there may be some attendees are not able to travel yet. Planning your return to in-person?

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

Conference 98

Conference Venues Entertainment Transportation 98

SmartMeetings

AUGUST 8, 2019

International travel continues to grow every day; from more available flights to cheaper options, there are more opportunities for travelers and groups to discover new, exciting destinations. Be clear about your goals to determine what destinations or venues will be the perfect fit and the right time of year—summer in the U.S.

Meetings 85

Meetings Negotiating Travel Contracts 85

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

AUGUST 8, 2022

Good news: corporate travel and events are back! Hotels are now less likely to negotiate rental fees and other typically negotiable line items. Venues are booking up quickly and the preferred options are likely not going to be available—or what’s left will cost a premium. Bad news: the supply chain isn’t.

Healthcare 111

Healthcare Hospitality Negotiating Medical Meetings 111

Smart Meetings

FEBRUARY 7, 2022

Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. laundry list of specific events vs. broad catch-all language). March 22 at 11 a.m. PDT/ 2:00 pm.

Contracts 105

Contracts Negotiating Insurance Government 105

Hubilo Blog

AUGUST 27, 2018

Venues play quite an important role while planning an event. Be it a symbolic or historic, events success can also be measured by the location and the love for the venue that attendees show! Event venue management for events has become a huge deal for the planners. Distance from the Venue. Venue Budgeting.

Venues 80

Venues Management Food and Beverage Event Apps 80

GEVME

JANUARY 27, 2021

Hybrid events have become extremely popular because of travel restrictions, regulations and lockdowns which force people to stay back at home. Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint. Hybrid events also reduce travel costs for the attendees.

Sponsorships 156

Sponsorships Travel Events Risk Management 156

GEVME

JANUARY 27, 2021

Hybrid events have become extremely popular because of travel restrictions, regulations and lockdowns which force people to stay back at home. Going hybrid enables lesser people to travel to the venue, so lesser overall carbon footprint. Hybrid events also reduce travel costs for the attendees.

Sponsorships 156

Sponsorships Travel Events Risk Management 156

Event Industry News

APRIL 29, 2019

Naturally, organising an event is full of decisions: which venue to choose, the time and date, who to invite. Though the external supplier may incur more costs due to the travel, you may be able to negotiate an end price. Additionally, in-house suppliers may be restricted on travelling.

Transportation 91

Transportation Negotiating Travel Venues 91

SmartMeetings

MARCH 25, 2021

The venue should agree to hold harmless, indemnify and agree to defend the group from asserted claims, judgments and liabilities from failure to comply with agreed-upon protocols and standards. Hotels have been a little more flexible about attrition during Covid when the alternative is canceling, but this is always open to negotiation.

Contracts 119

Contracts Insurance Hotels Negotiating 119

PCMA Convene

MARCH 14, 2018

And politics cropped up more often this year, along with worries over travel policy and terrorism and their effect on meetings, continuing a trend that we first noticed in last year’s survey. Attendee numbers in some areas; convention center size in other areas; shuttle transportation to/from venues in large cities. Attendance.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Eventmobi

MAY 23, 2024

Since attendees don’t have to spend money on travel-related expenses, more people have the ability to attend. Make sure it’s enough to cover conference management software, a venue (for in-person events), speaker fees, marketing campaigns, event workers, AV equipment, and whatever else you need.

Conference 292

Conference Management Speakers Event Apps 292

SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. These are events where speakers and attendees are physically present at multiple venues (i.e. Multiple venues with strong internet connection. Live hybrid events.

Event Planning 246

Event Planning Speakers Event Apps Venues 246

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

MeetingsNet

AUGUST 17, 2023

In general, Grimes suggests that planners not simply accept the typical force-majeure clause found in hotel contracts; “everything is a negotiation,” he notes. The potential downside for the meeting group: “For a hotel, [that date] is probably much closer in” because the hotel has no travel costs to account for, he notes.

Contracts 98

Contracts Negotiating Hotels Travel 98

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

Expo Pass

APRIL 27, 2023

And if you can find local performers, even better – you’ll save on travel costs! Planning an event with a live artist involves a lot of moving parts, so make sure you have your budget, venue, and date(s) in order before reaching out to their busy agents. Choosing the right venue and set up.

Entertainment 148

Entertainment Fashion Negotiating Social Media 148

SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

Travel 119

Travel Contracts Hotels Transportation 119

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. A CVB publishes events calendars, news, and a directory of accommodations, for visitors, meeting planners and travel agents. Venues typically require a 72-hour guarantee prior to the event.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84