SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more. SpotMe Named a Leader in The Forrester Wave : B2B Event Management Technology, Q1 2023 report.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? Add-On Travel: Negotiate pre- and post-rates in the contracting stage.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

APRIL 8, 2021

Especially because “the pace of meeting bookings has picked up tremendously since late March for events anywhere between Q3 2021 and early 2023, planners need to be transparent with us about the flexibility they have with their event dates,” noted White.

Hotels 118

Hotels Food and Beverage Contracts Trade Shows 118

SmartMeetings

JULY 28, 2023

As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Ask if food and beverage spend above the contracted minimum could count toward the room block minimum. This article appears in the May/June 2023 issue.

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. In areas such as food and beverage as well as audiovisual and production, the same sales approach is common right now.

Negotiating 101

Negotiating Food and Beverage Hotels 2023 101

SmartMeetings

DECEMBER 28, 2023

List your top three, non-negotiable activities you must complete before your head hits the pillow! With a clear intention, you tailor every aspect of the event, from décor and entertainment to food and beverages, to align with your goals. Provide bite-size food portions to sample multiple dishes and eliminate food waste.

Food and Beverage 97

Food and Beverage Negotiating Events 2023 97

SmartMeetings

MAY 16, 2024

That could show up in higher prices for food and beverage (F&B) which you may expect, or in costs that are somewhat disguised. According to the American Hotel & Lodging Association’s Front Desk Feedback survey in May 2023 , more than 80% of hotels are experiencing staffing shortages.

Contracts 98

Contracts 2024 Food and Beverage Hospitality 98

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Somehow, though, they don’t seem to understand that those same pressures are raising costs for almost every line item in the 2023 meetings budget. Choice Cuts for Food and Beverage Savings.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

MeetingsNet

JANUARY 5, 2024

The result: Less negotiability for meetings. percent) in 2024, compared to a strong 2023 that saw pent-up demand unleashed after the Covid pandemic. In fact, group business ( see chart ) has recovered to the point that more group rooms were sold in October 2023 than in October 2019. percent) and guest-room rate (3.0

Hotels 57

Hotels Food and Beverage Negotiating Meetings 57

MeetingsNet

NOVEMBER 21, 2023

It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024. But if you do opt for the full bar, “get a detailed record of what is consumed to make budgeting for future events easier.”

Food and Beverage 69

Food and Beverage Contracts Negotiating Hotels 69

Stova

MARCH 20, 2023

The Ultimate List of Conferences to Attend in 2023 Are you struggling to find which conferences are worth investing your time and money in? We’ve put together a comprehensive list of 200+ top in-person, virtual and hybrid conferences that you should attend in 2023.

2023 52

2023 Conference Healthcare B2B 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

Stova

MARCH 17, 2023

They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend. Negotiated Venue Cost Savings Due to reduced commissions from major hotel chains, business models are changing and the sourcing landscape is transforming.

2023 40

2023 Negotiating Food and Beverage Financial 40

MeetingsNet

MAY 23, 2023

This is according to the hundreds of planners who responded in late March to Meeting Professionals International’s Spring 2023 Meetings Outlook Report, which was released this week. Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior.

Food and Beverage 53

Food and Beverage 2024 2023 Negotiating 53

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Consolidating technology into an end-to-end event automation platform. Paying for that attrition is not.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Stova

MARCH 16, 2023

This is a bit of a joke, but they may very well have expectations regarding food and beverage that you may be unaware of unless you ask. Negotiate favorable rates with offsite venues and vendors. A bit of negotiation is expected both on the venue’s side and with your stakeholders. Speaking of which.

Management 40

Management 2023 Meetings Negotiating 40

All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. Start Fresh for 2023. Inflation has been dominating the news headlines not just in New York but all over the globe.

Management 41

Management Food and Beverage 2023 Negotiating 41

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62