Smart Meetings

FEBRUARY 21, 2025

In this article, well explore the key decision factors meeting planners consider and provide actionable strategies to connect with them effectively. Unexpected cancellations, attendance fluctuations, and travel restrictions have made rigid contracts a dealbreaker.

Meetings 130

Meetings Sustainability Contracts Tech 130

Planning Pod

JANUARY 7, 2025

In this article, well explore common pitfalls that lead to dropped leads, provide strategies to identify and address these leaks, and offer best practices for optimizing your event sales process. Proposal & contracting Now its time for everyones favorite part: closing deals. But never fear! Are your proposals crystal clear?

Contracts 147

Contracts Management Events Event Management 147

SmartMeetings

MAY 5, 2025

Tips for asking the right questions when contracting audiovisual Coaxial cables, LED monitors and wireless HDMI transmitters, oh my. Read More : Demystifying AV Contracts You dont have to be a person with a disability to benefit from these programs. This article appears in the May 2025 issue.

Contracts 97

Contracts Wireless Speakers 2025 97

Conferences that Work

DECEMBER 5, 2016

Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. ” — Brown Out , snopes.com. ” — Brown Out , snopes.com. ” I can’t post materials on the walls.

Contracts 120

Contracts 2014 Consulting Conference 120

Velvet Chainsaw

DECEMBER 17, 2019

Recently I’ve received invitations to attend webinars and download industry research reports and articles all aimed to help conference and show organizers grow sponsorship revenue. Most organizers can effectively sell these by offering them as a check-the-box, upsell opportunity during booth contracting.

Sponsorships 69

Sponsorships Food and Beverage Advertising Contracts 69

Velvet Chainsaw

OCTOBER 10, 2017

Editor’s Note: This article was originally penned for PCMA’s Convene in the beginning of August, early on in the discovery that the Apple App Store’s change in guidelines could affect branded mobile event apps. Much has been written since, including evidence that Apple is taking action with some event app providers.

Event Apps 152

Event Apps Contracts 2017 Events 152

SmartMeetings

JUNE 13, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Devlin: Contracts Made Easy.

Contracts 109

Contracts Hotels Negotiating Airlines 109

MeetingsNet

NOVEMBER 16, 2023

engine is impressive, but planners need to understand how best to use its contracts section and how human expertise is still required. of Grimes Law Offices, LLC, the legal contracts section of the Spark platform should be approached with care. For example, he asked the system for an overbooking clause for a group hotel contract.

Contracts 103

Contracts Meetings Hotels Transportation 103

Conferences that Work

AUGUST 1, 2022

Read the full article at Conferences That Work The post How to attract great consulting clients appeared first on Conferences That Work. These days I am blessed with clients who are a joy to work with. But that wasn’t always true. Here’s how I learned to attract great consulting clients. No related posts.

Consulting 380

Consulting Conference Contracts 380

Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

Contracts 117

Contracts Insurance Negotiating Events 117

Velvet Chainsaw

APRIL 12, 2022

In the B2C marketplace, performance-based contracts and deals are on the increase, meaning planning and data play an increasingly important role in influencer marketing in 2022. Integrity is endearing,” according to the article. Also keep that in mind as your hire your videographers for your event, for year-round, shareable content.

B2C 370

B2C Social Media B2B Advertising 370

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Conferences that Work

MAY 14, 2018

Mythodology: We can contract a venue for our meeting before we design it. Being Schooled: Inside a Conference That Works “Mad blogger” Sue Pelletier of MeetingsNet has written an excellent article on her experiences at the four-day Conferences That Work format edACCESS 2014 annual meeting I convened in June.

Conference 217

Conference 2011 2014 Contracts 217

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 221

Contracts 2024 Conference Venues 221

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

Conferences that Work

JUNE 10, 2024

5 — Remember who you are I have a contract with myself , that I developed in 2005. I remind myself of my contract — who I really am — by mentally repeating it to myself. Read the full article at Conferences That Work The post Nine practical tips to letting go in a chaotic world appeared first on Conferences That Work.

2005 240

2005 Contracts Conference 240

Smart Meetings

MARCH 2, 2022

Editor’s Note : This opinion piece is a version of an article first posted on LinkedIn. People are rejecting the old social contract, reevaluating their personal hierarchy of needs, and exploring a new path to happiness. Bob Priest-Heck, Freeman CEO.

Trade Shows 246

Trade Shows 2025 2016 Contracts 246

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Your contract is a tool that will protect your time, reputation as well as your bank account. One story in particular that comes to mind.

Contracts 70

Contracts Events Venues Banking 70

Guidebook

APRIL 23, 2025

This article will help you: ask the right questions. Budget & Contracts Understanding venue pricing is essential for staying within budget. Before signing a contract, request a full breakdown of costs and clarify the payment schedule. Are all contract details confirmed in writing? spot red flags. Lets dive in!

Venues 78

Venues Food and Beverage Contracts Insurance 78

Conferences that Work

FEBRUARY 13, 2017

So, when it’s time to minimize your taxes, modernize the bathroom, diagnose that stabbing stomach pain, draft a complex contract, or organize multiple regional conferences — in short, get help with something you can’t do yourself — how do you choose great help? Read the full article at Conferences That Work.

Contracts 214

Contracts Fashion Conference Meetings 214

SmartMeetings

APRIL 2, 2025

Contract Like a Pro Clear and comprehensive contracts help everyone involved. But legal language can be confusing, and its especially important to pay attention and make sure you fully understand every aspect of your contracts. This article appears in the March 2025 issue. You can subscribe to the magazine here.

Contracts 52

Contracts 2025 Trade Shows Travel 52

Velvet Chainsaw

DECEMBER 12, 2019

Recently I’ve received invitations to attend webinars and download industry research reports and articles all aimed to help conference and show organizers grow sponsorship revenue. Most organizers can effectively sell these by offering them as a check-the-box, upsell opportunity during booth contracting.

Sponsorships 195

Sponsorships Food and Beverage Advertising Contracts 195

EventSource

NOVEMBER 18, 2020

Alana Klein Owner & Lead Planner Swoon Events Vendors Featured in this Article. They will be able to nitpick and navigate new contract policies, help build appropriate expectations and back up plans, and provide confidence and stability in an otherwise completely unstable climate. 65 Reviews. Love by Lynzie Event. Event Planner.

Government 296

Government Contracts 2022 2021 296

MeetingsNet

AUGUST 6, 2024

Related Article: Force Majeure Clauses: Out of Sync with Natural Disasters? Potential Contract Complications Savannah received more than eight inches of rain and a four-foot storm surge on Monday, August 5, causing widespread flooding and leading the mayor to designate Enmarket Arena as an emergency shelter for residents.

Contracts 59

Contracts Banking Medical Meetings Hotels 59

SmartMeetings

MAY 28, 2020

Editor’s note : The lawyers quoted in this article are not providing legal advice. Much like force majeure , these common law principles can render a contract null and void when something happens that is outside of either party’s control. Contract doesn’t provide what will happen as a result of the occurrence of the event.

Contracts 111

Contracts Government Consulting Hotels 111

Conferences that Work

JUNE 29, 2016

So, if you’re wondering how to contract wisely for A/V services, whether those line items for a cyc & fresnels are legitimate, why you need a 24-channel mixer, what kinds of insurance you need, or have any A/V production related questions, this is your chance to get great advice about event production from knowledgeable professionals.

2015 149

2015 Insurance Contracts Conference 149

Conferences that Work

JUNE 12, 2017

Read the full article at Conferences That Work. I love my meeting design clients, but there is one mistake I see them making over and over again. Clients invariably ask me to help design their meeting after they’ve chosen a venue! Here’s why they do it, and why it’s a mistake. Please help me (and hopefully yourself)!

Venues 221

Venues 2010 Meetings Conference Design 221

GEVME

JUNE 13, 2018

In his article for Smashing magazine , the founder of HybridConf, Zach Inglis, states that the aim of every conference organiser should be to create experiences that reenergize people and fill them with new zeal for their work. Make your final selection, confirm the final details with a host, and sign a contract.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

MeetingsNet

DECEMBER 20, 2022

According to this article from CBS News , “it was a tsunami that engulfed the hotel and neighboring restaurants,” said Berlin Mayor Franziska Giffey, noting that it was sheer luck that the aquarium failure occurred at 5:45 a.m. and nobody was killed.

Hotels 105

Hotels Meetings Contracts Financial 105

Conferences that Work

MARCH 25, 2019

From my perspective as a presenter and facilitator, I’m not sure there’s much I can do when others cause truncation of my contracted sessions or fill them with hungry, tired attendees. Perhaps a contract clause that doubles my fee if the session starts late or my available time is slashed? Stay on time! I can dream.

Contracts 199

Contracts 2011 Conference Education 199

MeetingsNet

MARCH 10, 2022

We now proactively look at service-related clauses to include in our contracts. She says that planners simply have to drill down more during the contracting process. Ask about staffing in each area and then include service clauses in the contract. But now we have to make sure the amenities we need are available.”. Grimes, Esq.,

Contracts 121

Contracts Negotiating Food and Beverage Hotels 121

Expo Pass

JUNE 13, 2023

A quick way to gain more favorable terms is to offer a long-term contract. This is what it all leads to—the contract. Think of your contract as the seatbelt for your new relationship; if things crash, you’ll be protected. First and foremost, a contract holds each party accountable for what they’ve promised to do.

Negotiating 155

Negotiating Contracts Banking Marketing 155

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

MeetingsNet

JUNE 27, 2023

Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. hotels to require only a small deposit, if any, at the time of contract execution or within 10 to 14 business days after contract signature.

Hotels 111

Hotels Contracts Meetings Events 111