SmartMeetings

JUNE 13, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Devlin: Contracts Made Easy.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Velvet Chainsaw

MARCH 15, 2023

Meanwhile, nearly every article I read or industry panel I attend is proclaiming that our industry is nearing a full recovery. Planners are charged with making the problem go away but have little to no negotiating power. Event planners should consider asking key suppliers to add a Service Level Agreement (SLA) to their contract.

Event Planning 370

Event Planning Food and Beverage 2023 2019 370

Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

Contracts 117

Contracts Insurance Negotiating Events 117

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

Negotiating 52

Negotiating Contracts Speakers Tech 52

MeetingsNet

JULY 10, 2023

For planners concerned about how strikes in Los Angeles or elsewhere could affect them, here’s some advice on negotiating stronger force majeure clauses. While no progress was reported in the negotiations between the hotels and union, front-desk agents, bellhops, cooks, servers, and other hotel employees reported back to work on July 5.

Hotels 95

Hotels Contracts Negotiating Tourism 95

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

Contracts 56

Contracts Hotels Insurance Negotiating 56

SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

Contracts 120

Contracts Negotiating Food and Beverage Hotels 120

Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. You may be surprised to know that a 3rd party planner does not necessarily mean an increase in the budget. Sometimes it’s the exact opposite. What Does a Great Destination Management Company Look Like?

Corporate Events 97

Corporate Events Event Ideas Negotiating Entertainment 97

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. It’s also important to read any contracts thoroughly, or send them to a legal expert, if possible.

Negotiating 145

Negotiating Social Media Contracts Events 145

SmartMeetings

MAY 30, 2023

Write better emails, RFPs and contracts. Simply defined, it’s getting back to someone—even if there is no tangible update on the RFP, contract, negotiation, etc.—to This article appears in the digital-only May 2023 issue. It’s not rocket science; pick up the phone. It’s not rocket science; pick up the phone.”

Contracts 98

Contracts Negotiating 2023 Sustainability 98

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Bobrow notes that “the provisions I negotiated for allowed the event to be the experience it needed to be over the new dates.

Venues 64

Venues Negotiating Contracts Hotels 64

SmartMeetings

SEPTEMBER 5, 2019

This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal.

Contracts 93

Contracts Negotiating Banking Venues 93

EventMB

JUNE 2, 2017

Are you looking to win more out-of-town event contracts? If you’re a new event planner, or you’re new to negotiating your travel and time for work further afield, there are a few things you should decide in […]. There’s no doubt you’re ready to handle the coordination long distance but have you set your rates appropriately?

Negotiating 147

Negotiating Contracts Travel Events 147

Eventmobi

MAY 23, 2024

If a speaker agrees to participate, send them a contract that stipulates their role in the conference, the amount they’ll earn, and other pertinent details. Then draft and sign a contract that defines the role of each sponsor. The EventMobi blog is full of practical articles with advice from top-level professionals.

Conference 298

Conference Management Speakers Event Apps 298

MeetingsNet

JULY 9, 2021

For a better understanding of individual communication styles and how to navigate them, check out this article.). Come up with negotiating strategies for each vendor based on the strength of their business at the moment, and assign staffers certain roles in the negotiation process based on their individual strengths.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

SmartMeetings

MAY 28, 2020

Editor’s note : The lawyers quoted in this article are not providing legal advice. Much like force majeure , these common law principles can render a contract null and void when something happens that is outside of either party’s control. Contract doesn’t provide what will happen as a result of the occurrence of the event.

Contracts 111

Contracts Government Consulting Hotels 111

Eventinterface

MAY 4, 2017

In this article, I’m going to cover one type of entertainment, and that is celebrity entertainment. Agents are also responsible for the business end of any jobs their clients get; specifically, negotiating the contract. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

Expo Pass

MARCH 22, 2023

By the end of this article, you’ll feel ready to tackle the biggest, most high-class events in the biz! Pro tip: Getting a contract with the venue will go a long way to preventing the unexpected loss of your venue. But, that’s where we come in! We’ve got a list of event tips to make your first event run perfectly. Define your goals.

Event Planning 148

Event Planning Speakers Venues Negotiating 148

SmartMeetings

OCTOBER 10, 2023

Read More : Tips for Negotiating Your Next Big Event Contract However, there is also the lawyer who prices on commission. This article appears in the September 2023 issue. They promise a win, or you pay nothing. If they do win, they get a piece of the proceeds at no risk to you. You can subscribe to the magazine here.

Insurance 98

Insurance Trade Shows Negotiating Banking 98

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Master the Event

APRIL 6, 2022

We wrote an earlier article about event planning degrees. In that article, we highlighted the importance of education in this industry. To review the article, click “ Event Planning Degrees; an Investment in Your Career and Yourself “. A full rounded diploma course. Final Thoughts.

Negotiating 40

Negotiating Education Advertising Entertainment 40

MeetingsNet

FEBRUARY 19, 2019

Planners spend lots of time searching for, negotiating with, and contracting the right speakers and presenters for their events. In this article from SmartBrief , veteran presentation coach Stephanie Scotti provides advice for speakers who encounter any possible technology snafus.

Negotiating 58

Negotiating Contracts Speakers Technology 58

Expo Pass

JULY 2, 2024

“I would start with the major milestones and then fill in other detailed tasks.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. Is it better to host at a convention center or hotel?

Travel 78

Travel Transportation Contracts Hotels 78

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. Finally, you’ll need to negotiate with the venue. This is where your negotiation skills will really come in handy! Be sure to get a contract in writing that outlines all the details of your event, such as the date, time, and price. Finally, you’ll need to negotiate with the vendors.

Corporate Events 105

Corporate Events Event Planning Negotiating Trade Shows 105

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

Expo Pass

JUNE 26, 2024

This involves contact, communication, and negotiation with your chosen speakers. Don’t shy away from contracts – they’re a great way to protect your brand and ensure a smooth collaboration. Consider using a contract to formalize the agreement and outline the terms of their participation. Start booking your lineup.

Speakers 78

Speakers Social Media Contracts Negotiating 78

Endless Events

JULY 26, 2019

This article will give you the tools you need to find the best event WiFi on your own. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate! Don’t wait!

Negotiating 112

Negotiating Contracts Venues Wireless 112

Eventtia

OCTOBER 20, 2023

If you want to host paid events, check out this article. Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Quick note: This guide works for free-to-participate events.

Financial 117

Financial Negotiating Entertainment Retail 117

Expo Pass

JUNE 13, 2023

I hope you’re all caught up on Succession because it’s time to talk negotiations. It all starts with negotiations. Successful negotiations begin with research. Simplify your negotiations by establishing a single line of contact. You don’t need to be overly aggressive and impersonal in your negotiations.

Negotiating 155

Negotiating Contracts Banking Sustainability 155

Eventtia

OCTOBER 10, 2023

This article will discuss online event solutions as part of event management software because they are the best choice for most events. Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Negotiate pricing, review legal stipulations, and assess technical requirements.

Negotiating 118

Negotiating Retail Financial Management 118

Connect Your Meetings

AUGUST 7, 2019

He has published articles in Meetings and Conventions, Convene, Meeting Mentor magazine, Connect magazine, Plan-It Tennessee, The Meeting Professional, Meetings Focus and Successful Meetings magazines and as a guest columnist for The Tennessean and Nashville Business Journal. Website: michaelowen.info eventgenuity.com.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

PCMA Convene

APRIL 25, 2018

We’re inundated with emails — in the time it took you to open this article, you probably received a few new messages. There’s no reason why we can’t do contracts and more official messages through WhatsApp.” Miguel Neves, CMP. Apps Become Business-Appropriate.

Contracts 61

Contracts Negotiating Social Media Education 61

Meeting Application

MAY 30, 2017

Negotiation Is Key. But if it’s within an acceptable range, you might need to negotiate a little bit to ensure you don’t spend too much on the booking. While agents will naturally try to secure the most amount of money possible for their client, you always have room to negotiate.

Negotiating 65

Negotiating Contracts Travel Entertainment 65