SmartMeetings

DECEMBER 24, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training.

Contracts 97

Contracts 2021 Negotiating Airlines 97

Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

Contracts 117

Contracts Insurance Negotiating Events 117

Endless Events

JANUARY 23, 2020

Well, this week, we decided to record a discussion around the most-read articles of the past year. And kind of bringing the outside in more than we do the just talk to ourselves all day long thing” Dustin doesn’t particularly like the fact that the article doesn’t address the loss of lives, among other things.

2019 91

2019 Contracts Sustainability Technology 91

Smart Meetings

MARCH 28, 2022

Editor’s note : The lawyer quoted in this article is not providing legal advice. Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Who’s Got Jurisdiction?

Contracts 78

Contracts Insurance Negotiating Government 78

MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

Negotiating 63

Negotiating Contracts Speakers Tech 63

EventMB

JUNE 2, 2017

Are you looking to win more out-of-town event contracts? If you’re a new event planner, or you’re new to negotiating your travel and time for work further afield, there are a few things you should decide in […]. There’s no doubt you’re ready to handle the coordination long distance but have you set your rates appropriately?

Negotiating 150

Negotiating Contracts Travel Events 150

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

Contracts 72

Contracts Hotels Insurance Negotiating 72

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices.

Negotiating 105

Negotiating 2027 Contracts 2024 105

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

MeetingsNet

JULY 10, 2023

For planners concerned about how strikes in Los Angeles or elsewhere could affect them, here’s some advice on negotiating stronger force majeure clauses. While no progress was reported in the negotiations between the hotels and union, front-desk agents, bellhops, cooks, servers, and other hotel employees reported back to work on July 5.

Hotels 98

Hotels Contracts Negotiating Tourism 98

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. It’s also important to read any contracts thoroughly, or send them to a legal expert, if possible.

Negotiating 145

Negotiating Social Media Contracts Events 145

Eventmobi

MAY 23, 2024

If a speaker agrees to participate, send them a contract that stipulates their role in the conference, the amount they’ll earn, and other pertinent details. Then draft and sign a contract that defines the role of each sponsor. The EventMobi blog is full of practical articles with advice from top-level professionals.

Conference 292

Conference Management Speakers Event Apps 292

SmartMeetings

SEPTEMBER 5, 2019

This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal.

Contracts 93

Contracts Negotiating Banking Venues 93

SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

MAY 28, 2020

Editor’s note : The lawyers quoted in this article are not providing legal advice. Much like force majeure , these common law principles can render a contract null and void when something happens that is outside of either party’s control. Contract doesn’t provide what will happen as a result of the occurrence of the event.

Contracts 111

Contracts Government Consulting Hotels 111

Eventinterface

MAY 4, 2017

In this article, I’m going to cover one type of entertainment, and that is celebrity entertainment. Agents are also responsible for the business end of any jobs their clients get; specifically, negotiating the contract. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

MeetingsNet

JULY 9, 2021

For a better understanding of individual communication styles and how to navigate them, check out this article.). Come up with negotiating strategies for each vendor based on the strength of their business at the moment, and assign staffers certain roles in the negotiation process based on their individual strengths.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

SmartMeetings

MAY 30, 2023

Write better emails, RFPs and contracts. Simply defined, it’s getting back to someone—even if there is no tangible update on the RFP, contract, negotiation, etc.—to This article appears in the digital-only May 2023 issue. It’s not rocket science; pick up the phone. It’s not rocket science; pick up the phone.”

Contracts 98

Contracts Negotiating 2023 Sustainability 98

Endless Events

JULY 26, 2019

This article will give you the tools you need to find the best event WiFi on your own. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate! Don’t wait!

Negotiating 112

Negotiating Contracts Venues Wireless 112

Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. You may be surprised to know that a 3rd party planner does not necessarily mean an increase in the budget. Sometimes it’s the exact opposite. What Does a Great Destination Management Company Look Like?

Corporate Events 97

Corporate Events Event Ideas Negotiating Entertainment 97

Expo Pass

MARCH 22, 2023

By the end of this article, you’ll feel ready to tackle the biggest, most high-class events in the biz! Pro tip: Getting a contract with the venue will go a long way to preventing the unexpected loss of your venue. But, that’s where we come in! We’ve got a list of event tips to make your first event run perfectly. Define your goals.

Event Planning 148

Event Planning Speakers Venues Negotiating 148

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. We also recommend checking out this article which provides a guide to some of the information your AV company will expect from you. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Anything after the contract is begging.”.

Negotiating 81

Negotiating Contracts Wireless Events 81

Endless Events

SEPTEMBER 10, 2021

And what are some negotiation strategies that can help you get an incredible deal? And this, of course, includes the AV company you’re signing a contract with. Here are some signs that you just might be going down this slippery slope – and for the complete list and extra tips, make sure you check out the full article!

Negotiating 123

Negotiating Events Education Technology 123

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

MeetingsNet

FEBRUARY 19, 2019

Planners spend lots of time searching for, negotiating with, and contracting the right speakers and presenters for their events. In this article from SmartBrief , veteran presentation coach Stephanie Scotti provides advice for speakers who encounter any possible technology snafus.

Negotiating 69

Negotiating Contracts Speakers Technology 69

Guidebook

APRIL 10, 2015

It includes all of the great articles and eBooks that Guidebook has put out into the world on various event planning subjects, but now we’ll round it out by listing the best event planning books. And when it comes to event planning, there are some real kickers out there. This week we’ve been building a resource library for event planners.

Event Planning 107

Event Planning Fashion Negotiating Meeting Design 107

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Bobrow notes that “the provisions I negotiated for allowed the event to be the experience it needed to be over the new dates.

Venues 64

Venues Negotiating Contracts Hotels 64

QC Event School

FEBRUARY 7, 2022

In this article, we’ll discuss the pros and cons of working as an event planner. We hope that after reading this article, you’ll be motivated to pursue your dream career as an event planner , and enroll with QC Event School to pursue your professional certification training. Managing RSVP lists.

Negotiating 105

Negotiating Contracts Event Planning Events 105

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Can you summarize the various areas of your contract?

Contracts 135

Contracts Speakers Negotiating Insurance 135

Meeting Application

MAY 30, 2017

Negotiation Is Key. But if it’s within an acceptable range, you might need to negotiate a little bit to ensure you don’t spend too much on the booking. While agents will naturally try to secure the most amount of money possible for their client, you always have room to negotiate.

Negotiating 65

Negotiating Contracts Travel Entertainment 65

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

Eventtia

OCTOBER 20, 2023

If you want to host paid events, check out this article. Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Quick note: This guide works for free-to-participate events.

Financial 117

Financial Negotiating Entertainment Retail 117

PCMA Convene

APRIL 25, 2018

We’re inundated with emails — in the time it took you to open this article, you probably received a few new messages. There’s no reason why we can’t do contracts and more official messages through WhatsApp.” Miguel Neves, CMP. Apps Become Business-Appropriate.

Contracts 61

Contracts Negotiating Social Media Education 61

EventBank Insights

JANUARY 22, 2019

Make sure it's all legal Drafting a contract for a short, temporary event is important to cover your bases should anything go wrong and you're not held liable for a third part (speaker's) actions or comments at the event. ? Publish Articles on Local news ? Select an ideal venue and negotiate details ? Draft Event Schedule ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74