SmartMeetings

DECEMBER 24, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. The post Event Contract Considerations for 2021 appeared first on Smart Meetings.

Contracts 105

Contracts 2021 Negotiating Airlines 105

SmartMeetings

JUNE 13, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Devlin: Contracts Made Easy.

Contracts 109

Contracts Hotels Negotiating Airlines 109

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

DECEMBER 24, 2020

Editor’s note : The lawyer quoted in this article is not providing legal advice. Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training.

Contracts 97

Contracts 2021 Negotiating Airlines 97

Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

Contracts 117

Contracts Insurance Negotiating Events 117

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

Endless Events

JANUARY 23, 2020

Well, this week, we decided to record a discussion around the most-read articles of the past year. And kind of bringing the outside in more than we do the just talk to ourselves all day long thing” Dustin doesn’t particularly like the fact that the article doesn’t address the loss of lives, among other things.

2019 91

2019 Contracts Sustainability Technology 91

EventMB

JUNE 2, 2017

Are you looking to win more out-of-town event contracts? If you’re a new event planner, or you’re new to negotiating your travel and time for work further afield, there are a few things you should decide in […]. There’s no doubt you’re ready to handle the coordination long distance but have you set your rates appropriately?

Negotiating 150

Negotiating Contracts Travel Events 150

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices.

Negotiating 105

Negotiating 2027 Contracts 2024 105

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

Contracts 121

Contracts Negotiating Food and Beverage Hotels 121

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

Negotiating 53

Negotiating Contracts Speakers Tech 53

MeetingsNet

JULY 10, 2023

For planners concerned about how strikes in Los Angeles or elsewhere could affect them, here’s some advice on negotiating stronger force majeure clauses. While no progress was reported in the negotiations between the hotels and union, front-desk agents, bellhops, cooks, servers, and other hotel employees reported back to work on July 5.

Hotels 97

Hotels Contracts Negotiating Tourism 97

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. It’s also important to read any contracts thoroughly, or send them to a legal expert, if possible.

Negotiating 145

Negotiating Social Media Contracts Events 145

Eventmobi

MAY 23, 2024

If a speaker agrees to participate, send them a contract that stipulates their role in the conference, the amount they’ll earn, and other pertinent details. Then draft and sign a contract that defines the role of each sponsor. The EventMobi blog is full of practical articles with advice from top-level professionals.

Conference 292

Conference Management Speakers Event Apps 292

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

Contracts 57

Contracts Hotels Insurance Negotiating 57

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

Endless Events

FEBRUARY 25, 2019

You may have also recently seen our article about the recent acquisition of Encore Event Technologies by PSAV. And I think that’s a great conversation to have and we kind of in the article, which we’ll post in the show notes. You can negotiate these contracts. Brandt Krueger: All of that was negotiable.

Event Tech 99

Event Tech Tech Negotiating Contracts 99

SmartMeetings

SEPTEMBER 5, 2019

This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal.

Contracts 93

Contracts Negotiating Banking Venues 93

SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

MAY 28, 2020

Editor’s note : The lawyers quoted in this article are not providing legal advice. Much like force majeure , these common law principles can render a contract null and void when something happens that is outside of either party’s control. Contract doesn’t provide what will happen as a result of the occurrence of the event.

Contracts 111

Contracts Government Consulting Hotels 111

Eventinterface

MAY 4, 2017

In this article, I’m going to cover one type of entertainment, and that is celebrity entertainment. Agents are also responsible for the business end of any jobs their clients get; specifically, negotiating the contract. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

MeetingsNet

JULY 9, 2021

For a better understanding of individual communication styles and how to navigate them, check out this article.). Come up with negotiating strategies for each vendor based on the strength of their business at the moment, and assign staffers certain roles in the negotiation process based on their individual strengths.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

SmartMeetings

MAY 30, 2023

Write better emails, RFPs and contracts. Simply defined, it’s getting back to someone—even if there is no tangible update on the RFP, contract, negotiation, etc.—to This article appears in the digital-only May 2023 issue. It’s not rocket science; pick up the phone. It’s not rocket science; pick up the phone.”

Contracts 98

Contracts Negotiating 2023 Sustainability 98

Endless Events

JULY 26, 2019

This article will give you the tools you need to find the best event WiFi on your own. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate! Don’t wait!

Negotiating 112

Negotiating Contracts Venues Wireless 112

Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. You may be surprised to know that a 3rd party planner does not necessarily mean an increase in the budget. Sometimes it’s the exact opposite. What Does a Great Destination Management Company Look Like?

Corporate Events 97

Corporate Events Event Ideas Negotiating Entertainment 97

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. Can meeting planners protect themselves in contracts with a hotel in the event of a labor action?

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Expo Pass

MARCH 22, 2023

By the end of this article, you’ll feel ready to tackle the biggest, most high-class events in the biz! Pro tip: Getting a contract with the venue will go a long way to preventing the unexpected loss of your venue. But, that’s where we come in! We’ve got a list of event tips to make your first event run perfectly. Define your goals.

Event Planning 148

Event Planning Speakers Venues Negotiating 148

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. We also recommend checking out this article which provides a guide to some of the information your AV company will expect from you. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Anything after the contract is begging.”.

Negotiating 81

Negotiating Wireless Contracts Events 81

Endless Events

SEPTEMBER 10, 2021

And what are some negotiation strategies that can help you get an incredible deal? And this, of course, includes the AV company you’re signing a contract with. Here are some signs that you just might be going down this slippery slope – and for the complete list and extra tips, make sure you check out the full article!

Negotiating 123

Negotiating Events Education Technology 123

EventSource

MARCH 11, 2021

” Vendors Featured in this Article 34 Reviews Classy Affairs Event Planner 65 Reviews Love by Lynzie Event. Once we got to the final 60 days, Carly had taken care of all scheduling, contracts, design, and many more things than I can even remember! Event Planner 58 Reviews Designed Dream Event.

2020 296

2020 2021 Venues Negotiating 296

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Guidebook

APRIL 10, 2015

It includes all of the great articles and eBooks that Guidebook has put out into the world on various event planning subjects, but now we’ll round it out by listing the best event planning books. And when it comes to event planning, there are some real kickers out there. This week we’ve been building a resource library for event planners.

Event Planning 107

Event Planning Fashion Negotiating Meeting Design 107

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Bobrow notes that “the provisions I negotiated for allowed the event to be the experience it needed to be over the new dates.

Venues 64

Venues Negotiating Contracts Hotels 64

QC Event School

FEBRUARY 7, 2022

In this article, we’ll discuss the pros and cons of working as an event planner. We hope that after reading this article, you’ll be motivated to pursue your dream career as an event planner , and enroll with QC Event School to pursue your professional certification training. Managing RSVP lists.

Negotiating 105

Negotiating Contracts Event Planning Events 105

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. Finally, you’ll need to negotiate with the venue. This is where your negotiation skills will really come in handy! Be sure to get a contract in writing that outlines all the details of your event, such as the date, time, and price. Finally, you’ll need to negotiate with the vendors.

Corporate Events 105

Corporate Events Event Planning Negotiating Trade Shows 105