SmartMeetings

JULY 28, 2023

As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Ask if food and beverage spend above the contracted minimum could count toward the room block minimum. This article appears in the May/June 2023 issue.

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Creating Win-Win Situations.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Add-On Travel: Negotiate pre- and post-rates in the contracting stage. For example, we’re seeing higher food and beverage (F&B) costs with little to no discounts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

Social Tables

JANUARY 12, 2023

In this article, we break down what event planning is. Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. Negotiation. Can anyone become an event planner?

Negotiating 145

Negotiating Event Planning Education Venues 145

SmartMeetings

DECEMBER 28, 2023

List your top three, non-negotiable activities you must complete before your head hits the pillow! With a clear intention, you tailor every aspect of the event, from décor and entertainment to food and beverages, to align with your goals. Provide bite-size food portions to sample multiple dishes and eliminate food waste.

Food and Beverage 97

Food and Beverage Negotiating Events 2023 97

Endless Events

JANUARY 26, 2018

This makes having an active social media presence a non-negotiable these days. Jump into the article to learn more trends in event tech. They also spend more than 4 hours in areas with live music, and more than half an hour looking for food and drinks. 3D Printed Food? Grab your very own free budget template here! .

Event Planning Tools 99

Event Planning Tools Event Planning Social Media Food and Beverage 99

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Planning Pod

SEPTEMBER 9, 2024

Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers. Make the effort to identify areas where you can cut costs without compromising quality, such as negotiating better deals with suppliers, streamlining operations, or reducing waste.

Food and Beverage 88

Food and Beverage Negotiating Sustainability Marketing 88

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. Better yet, this can also be applied to the event production partner you use too. The more money it makes, the better ROI.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. PR/media coverage Include sponsors in press releases, media interviews, and event-related articles. Bonus points if they provide food and beverage options. So how should you price your package?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. We also recommend checking out this article which provides a guide to some of the information your AV company will expect from you. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Negotiate payment terms. you need to see.

Negotiating 81

Negotiating Contracts Wireless Events 81

Planning Pod

AUGUST 14, 2023

In this article, we’ll cover catering tips for large groups, choosing the best catering management platform to streamline your business and everything else you need to know to grow your catering business and organize successful events.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Government 98

Smart Meetings

MARCH 28, 2022

Editor’s note : The lawyer quoted in this article is not providing legal advice. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. If you are seeking legal advice, consult with a professional.

Contracts 78

Contracts Insurance Negotiating Government 78

MeetingsNet

MAY 23, 2023

Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior. Even meeting space—a line item that was ripe for negotiation before the pandemic—is far tougher to get at favorable cost. Planners’ thoughts about the next 12 months?

Food and Beverage 59

Food and Beverage 2024 2023 Negotiating 59

Endless Events

JULY 6, 2018

Subscribe to our blog and get useful industry insights from top #eventprofs via our podcasts, articles and free webinars! That means knowing the non-negotiables like audiovisual, food and beverage, security, etc., We talk about trade show booth ideas and more in this week’s roundup. Let’s jump in!

Trade Shows 85

Trade Shows B2B Food and Beverage Social Media 85

Planning Pod

JULY 9, 2021

The information provided in this article is based on what we have heard from prospects who have tried Aisle Planner and Honeybook, as well as information that those companies have provided through their websites, help portals and other public online applications like YouTube. Food-and-Beverage Management. Guest List w/ RSVPs.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives. This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc.

Event Ideas 142

Event Ideas Food and Beverage Events Marketing 142

Master the Event

FEBRUARY 11, 2024

For more on meeting planner templates or checklists see the related articles below. Following that meeting, the CVB will then send out a request for proposal (RFP), usually to hotels first, indicating how many rooms you are seeking and for how many days (otherwise known as room nights) plus any food and beverage and meeting room requirements.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. According to an article written by the NY Times , “You needn’t be a pit bull to get a bargain, she said. Food and Beverage. Great Advice.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more. They also own or have access to the latest event tech, staging, and production equipment, saving you time and money.

Event Management 130

Event Management 2023 Management Healthcare 130

Planning Pod

FEBRUARY 6, 2024

But don’t worry – we’ll go through most of the options in this article. Disadvantage : You usually have to pay for the purchase cost of these devices, so you should try to negotiate these costs when you’re in talks with a new payment processor. What are cashless payments and how do they work?

Financial 88

Financial Banking Food and Beverage Events 88

Expo Pass

JULY 2, 2024

When negotiating your venue contracts, try to get free WiFi or, if not free, negotiate a more manageable price. These can include private theme park parties or unique food and wine experiences in culturally significant locations near the conference venue. Is it better to host at a convention center or hotel?

Travel 78

Travel Transportation Contracts Hotels 78

Eventtia

OCTOBER 9, 2023

This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish. the type of content you’ll produce (videos, articles, graphics), and any partnerships or collaborations. Negotiate terms. Negotiate mutually beneficial terms. Organize your efforts.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Planning Pod

JULY 25, 2019

However, you should also look for solutions that offer live chat and phone support as well as provide resources like an online help center and articles, tutorial videos, webinars and custom training sessions (either complimentary or paid). At the absolute least, the platform you select should offer regular email support hours. ClearEvent.

Event Management 112

Event Management Management 2019 Social Media 112

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Catering (food and beverages). Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Including but not limited to ads, articles (for advertorial/content marketing), social media promotion posts, video marketing materials, etc.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Planning Pod

JULY 27, 2022

Note that we will mainly discuss event sales tips here and leave topics like event marketing strategies, social media tactics and target audience outreach for other articles. Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.)

Venues 103

Venues Hospitality Contracts Events 103

EventPlanning

OCTOBER 29, 2019

In this article, we’re going to break down, two ways you can start event planning with no money today. Creating your own events might sound intimidating but it’s actually simple and we will give you the formula in this article. Most venues make their money on alcohol and food sales. Two Ways To Start Event Planning.

Event Planning 40

Event Planning Food and Beverage Social Media Events 40

Planning Pod

JULY 13, 2022

If you enter or change your event headcount, our system can automatically update anything attached to that number, including food-and-beverage quantities and invoice line items. “I would say without hesitation that I’ve been able to get back a full day a week because of Planning Pod,” claims Laura.

Event Management 78

Event Management Management Contracts Venues 78

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives or top management to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives, so feel free to adapt this list to pitching events in general. Business executives are an odd bunch.

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Planning Pod

JULY 25, 2019

However, you should also look for solutions that offer live chat and phone support as well as provide resources like an online help center and articles, tutorial videos, webinars and custom training sessions (either complimentary or paid). At the absolute least, the platform you select should offer regular email support hours. ClearEvent.

Event Management 60

Event Management Management 2019 Social Media 60

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Canadian Special Events

SEPTEMBER 1, 2016

Hala recently wrote an article on Building the Guest Experience where she provided a few examples of organizations with great events and/or elements that have hit the nail on the head in terms of being on brand/mission and creating a fabulous guest experience. Toronto Taste is one of the most celebrated food events in the city.

Food and Beverage 64

Food and Beverage Social Media Entertainment Hospitality 64

Planning Pod

AUGUST 24, 2019

This article will focus on event marketing as the act of promoting an event (as we first described), but even someone who is planning an experiential marketing event will find the concepts helpful in promoting their event to their customers. Food and beverage offerings. will keep you focused and productive.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

This article will focus on event marketing as the act of promoting an event (as we first described), but even someone who is planning an experiential marketing event will find the concepts helpful in promoting their event to their customers. Food and beverage offerings. will keep you focused and productive.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60