ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

Planning Pod

MARCH 26, 2025

Vague contracts and proposals: Lack of specific details and clear boundaries leaves room for client interpretation. Heres how to do it: Crystal-clear contracts and proposals Your contract and initial proposal serve as the foundational pillars in your fight against event scope creep.

Contracts 78

Contracts Negotiating Consulting Financial 78

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. Everything and I mean everything, is negotiable. merchandise sales.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Eventinterface

JULY 27, 2016

Your venue contract should outline such charges. Try to see if you can negotiate to get a few additional permits for your guests, especially your VIP attendees. Anything is negotiable. He has worked on many successful events, and currently he shares his knowledge by writing on the company blog.

Venues 157

Venues Conference Negotiating Contracts 157

GEVME

OCTOBER 28, 2018

A blog called priceonomics recently published a fairly thorough list of what it costs to hire dozens of major bands and artists. Remember that negotiation may take time. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. Which agency is best to contact.

Negotiating 168

Negotiating Transportation Contracts Events 168

Event Industry News

DECEMBER 11, 2019

It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag. It comes as no surprise that one of the key elements of organising any event is securing a space or venue.

Venues 80

Venues 2014 Contracts 2015 80

Event Industry News

MAY 20, 2020

Contracts to renegotiate. Whether you’re rescheduling an event or requesting a refund, you can’t negotiate effectively until you understand what the other person wants. by Madeleine Monaghan, MBA, MAT Global Training Manager, Aventri. Cancellations. Postponements. Lack of leverage with vendors.

Speakers 103

Speakers Negotiating Contracts Travel 103

Eventmobi

MAY 23, 2024

If a speaker agrees to participate, send them a contract that stipulates their role in the conference, the amount they’ll earn, and other pertinent details. Then draft and sign a contract that defines the role of each sponsor. The EventMobi blog is full of practical articles with advice from top-level professionals.

Conference 292

Conference Management Speakers Event Apps 292

GEVME

AUGUST 13, 2019

Disadvantageous event partnership contract, terms, and other issues. Be ready to negotiate and research. Be prepared for lengthy contracts. Be prepared for lengthy discussions and n egotiations with a need of getting a lower price with committing to a long term contract or bigger volume. Signing a contract.

Contracts 136

Contracts Financial Social Media Marketing 136

Endless Events

MAY 13, 2022

Today, there are many ways to prepare for a career in event planning: Work on your soft skills, Get a degree, Get a certificate, Look for free content (webinars, podcasts, e-books, blogs), Work at events (as a volunteer), Build a strong network of event profs (join communities). Online Courses, Blogs, & Other Free Content.

Event Planning 133

Event Planning Government 2014 Event Management 133

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. The post How to Prepare a Venue for an Event appeared first on GEVME Blog.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

GEVME

JUNE 27, 2018

Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. The post 8 Tips for Choosing a Perfect Conference Venue appeared first on GEVME Blog. Finding the perfect conference venue that is available on the chosen dates and for an affordable price takes a lot of luck. Staffing: Who’s doing what?

Conference 149

Conference Venues Food and Beverage Transportation 149

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

GEVME

OCTOBER 28, 2018

A blog called priceonomics recently published a fairly thorough list of what it costs to hire dozens of major bands and artists. Remember that negotiation may take time. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. Which agency is best to contact.

Negotiating 120

Negotiating Transportation Contracts Events 120

Eventscase Blog

SEPTEMBER 18, 2024

In this blog post, we’ll explain what an event organiser is and the key functions of an event organiser , helping you understand how these professionals turn ideas into reality. This includes negotiating with vendors, securing services, and maintaining a contingency fund for any unforeseen costs. What Is an Event Organiser?

Negotiating 98

Negotiating Contracts Transportation Financial 98

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Here’s our contract.” Hard to negotiate. Just keep that in mind.

Contracts 79

Contracts Negotiating Venues Education 79

Guidebook

APRIL 10, 2015

We gathered all of the web’s best event planning blogs.) This time she’s walking planners through the business aspects of events – all the stuff that can be harder to get a handle on without a ton of experience: proposals, contract negotiation, safety considerations and the like. But what about good, old-fashioned books?

Event Planning 107

Event Planning Fashion Negotiating Meeting Design 107

Social Tables

APRIL 17, 2019

In these instances, it’s important to contract with security companies (especially when there’s alcohol involved), and make sure that all entrances and exits are diligently mapped out prior to the event as well. 93% of planners and property professionals believe the negotiation process of booking an event could be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Can you summarize the various areas of your contract?

Contracts 135

Contracts Speakers Negotiating Insurance 135

Endless Events

JANUARY 22, 2019

They will answer questions regarding speeds, signal strengths, contract negotiations, and so much more. You’re watching this recording of our event industry podcast episode here on our blog, but wouldn’t you rather watch live, ask your own questions, and participate in person? This is a can’t miss episode!

Trade Shows 89

Trade Shows Telecommunications Negotiating Wireless 89

Techsytalk

APRIL 12, 2019

In fact – the content was so great, I thought we should share it here on the blog to let people see what kind of insights we’ve gleaned through many years of running our businesses. Always NEGOTIATE boilerplate. Don’t just sign contracts, get YOUR terms when you can and have those written in too.

Negotiating 95

Negotiating Contracts Consulting Speakers 95

Social Tables

NOVEMBER 16, 2016

Here are some tips I have learned along the way that can help you get what you need without sacrificing your relationship with the party you are negotiating with. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

Negotiating 60

Negotiating Contracts 2009 Social Media 60

Eventsforce

SEPTEMBER 17, 2021

All buyers want to feel that they have negotiated a good deal. This will be additional crew to the production team that are contracted for the room, sound and vision. You contract a speaker for an agreed fee. Thinking in advance will help with all your budget negotiations. It is too easy to head for the lowest price.

Negotiating 104

Negotiating Speakers Contracts Tech 104

TicketBud

MARCH 22, 2017

You will do this during the negotiation phase when you are locking in the artist. More commonly, you’ll be working with the artist’s agent- the agent typically handles all of their client’s bookings, and they’ll be able to work with you on scheduling, negotiations, and the contract process. (In Know the Negotiation Process.

Negotiating 65

Negotiating Travel Contracts Transportation 65

Cvent: Event Marketing

MARCH 28, 2019

One City, One Contract is designed to simplify the planning process by streamlining negotiations. One contract ties each hotel in the city together with a single set of terms. The unprecedented unity of One City One, Contract unlocks one of the Midwest’s premier destinations. People already love Madison.

Contracts 37

Contracts Food and Beverage Hotels Negotiating 37

EventBank Insights

JANUARY 22, 2019

Make sure it's all legal Drafting a contract for a short, temporary event is important to cover your bases should anything go wrong and you're not held liable for a third part (speaker's) actions or comments at the event. ? Publish Blogs online to share on social media ? Be active on social media, blog posts, etc. 1 Week Ahead

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. The post How to Prepare a Venue for an Event appeared first on GEVME Blog.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Meeting Application

MAY 30, 2017

Negotiation Is Key. But if it’s within an acceptable range, you might need to negotiate a little bit to ensure you don’t spend too much on the booking. While agents will naturally try to secure the most amount of money possible for their client, you always have room to negotiate. appeared first on Meeting Application Blog.

Negotiating 65

Negotiating Contracts Travel Entertainment 65

MeetingsNet

JANUARY 31, 2018

Here is the seven-step due diligence process recommended by Foster, who has led more than his fair share of clients through post-disaster negotiations from Hurricane Katrina in 2005 to last year’s hurricanes Harvey, Irma, and Maria. Think about the potential worst-case scenario, and whether you can negotiate that down.”.

Meetings 65

Meetings Contracts Insurance Negotiating 65

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. Submit your RFPs & get ready to negotiate. Then comes the most important part. to get a quote on what your event might cost.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

2008 98

2008 Management 2009 Tourism 98

Planning Pod

JULY 22, 2024

Here’s how to ensure a seamless, collaborative process (on their end and yours): Contracts/proposals: It’s important that you develop clear, concise proposals and contracts that outline all event details, as well as terms and conditions of your services. Get started today!

Social Media 89

Social Media Contracts Venues Negotiating 89

TicketBud

MARCH 21, 2018

Do You Need To Have A Contract? Most event management websites these days do not require contracts for you to use their services. However, if you wish to negotiate any sort of additional discount on top of their nonprofit fees, you will probably have to get locked into a contract. How Do Email Invitations Work?

Event Management 60

Event Management Management Contracts Negotiating 60

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

Capterra Event Management

APRIL 25, 2017

Like an introductory paragraph of a blog post or opening scene to a movie, your executive summary is your opportunity to hook your audience and give them a taste of what is to come. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. Price: $345 – $875. Aesthetics.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

EventBank Insights

SEPTEMBER 19, 2019

However, if you can be flexible on the date of the event, don’t be afraid to negotiate. Finally, always make sure that you confirm all agreed times, dates, costs and any other details in a written contract. contact-form-7] The post How to Find the Perfect Event Venue: A 10-Step Guide appeared first on Insights Blog.

Venues 106

Venues Insurance Transportation Events 106