Smart Meetings

FEBRUARY 21, 2025

Meeting planners are responsible for the success of corporate events, conferences, and incentive programs. Reliable internet, A/V capabilities, and streaming options are non-negotiable. They are responsible for finding the perfect destination, securing a venue, managing logistics, and ensuring a seamless experience for attendees.

Meetings 130

Meetings Sustainability Contracts Tech 130

Velvet Chainsaw

APRIL 13, 2020

While these numbers look dismal for hotels, similar forecasts would apply to AV companies, exhibit service contractors, DMOs, exhibitor and attendee participation, conference-organizer revenue, and nearly any other product or service you can link to the live events industry. Conference Go/No-Go Decisions in a Pandemic. Remove Barriers.

Contracts 397

Contracts 2009 Hotels 2020 397

Eventinterface

JULY 11, 2017

As we speak with meeting and event professionals for our Interviews with Planners series, we continue to be amazed by the variety of books that help these talented professionals in their jobs as planners. Although traditionally a marketing book, the takeaway of standing out in a field of cows is very important in the events industry as well.

Meetings 149

Meetings Negotiating Risk Management Contracts 149

Event Farm

JULY 8, 2022

To ensure that your attendees return to your conference year after year delivering a memorable event experience is key. This is why “Reimagining the Conference” was the perfect topic for Part 4 of our virtual workshop series on Crafting the Event Experience. During this session, ??POP

Conference 246

Conference Food and Beverage Negotiating Hotels 246

Smart Meetings

FEBRUARY 21, 2025

Sustainability Is Non-Negotiable More planners are prioritizing eco-conscious venues and destinations. Takeaway Tip: Suppliers who embrace these trends and market them effectively in their RFPs, proposals, and promotional materials will stand out as trusted partners for meeting planners.

2025 130

2025 Meetings Sustainability Negotiating 130

Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. And that stress only gets worse when you factor in the process of booking entertainment for your event. It is also important to remember that a celebrity’s booking fee likely won’t be the all-in cost to hire them for your event.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

The MICE

MARCH 27, 2025

The AER Annual Conference 2023 marked a new beginning after two years of planning under pandemic conditions. The annual conference plays a key role in AERs broader strategy: strengthening its members, fostering ongoing education, and collectively developing innovative solutions for current and future challenges.

2023 52

2023 Conference Tourism Sustainability 52

Event Marketer

FEBRUARY 22, 2024

The Global Business Travel Association’s annual report and forecast cites factors other than the pandemic’s influence for creating a “dynamic environment” in business travel spend and booking. Bleisure’ is influencing how your event attendees are booking travel. Fact is, those that love to travel are ready to spread their wings.

2024 325

2024 Travel Trade Shows 2023 325

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP? Events CEO Nancy Shaffer for answers.

Negotiating 264

Negotiating Contracts Hotels Consulting 264

Conferences that Work

JULY 17, 2023

But I felt surprised, dismayed, and angry to discover that this $10 billion company, OpenAI, has misappropriated my copyright, by digesting my copyrighted book Conferences That Work: Creating Events That People Love without any notification, discussion, or thought of compensation. ChatGPT can be a useful tool. I don’t think so.

Negotiating 293

Negotiating Meeting Design 2010 Technology 293

Velvet Chainsaw

MAY 21, 2018

Marriott, Hilton and IHG have announced reductions in group-booking commissions from 10 percent to 7 percent for their North American hotels, to take place over a period of time this year and next. rebates negotiated by a CVB/DMO to win business. prepaid commissions at the time of booking instead of after actualization.

Marketing 231

Marketing Hotels Negotiating 2017 231

Conferences that Work

NOVEMBER 8, 2021

In his influential 1971 book A Theory of Justice , John suggested that “the fairest rules are those to which everyone would agree if they did not know how much power they would have.”. This leads to a number of problems, which I described in my first meeting design book: Conferences That Work. The first agreement…. …is

Meetings 358

Meetings Conference Negotiating Speakers 358

Eventinterface

JULY 27, 2016

Obviously, you want the most impressive facility for your conference. Here are a few questions or issues to be aware of as you search for your next conference venue. You can market the conference as an opportunity for checking out the town and its attractions, restaurants, museums and entertainment and shopping district.

Venues 157

Venues Conference Negotiating Contracts 157

Planning Pod

FEBRUARY 24, 2025

Be an open book with your clients and highlight value for money. Navigate negotiations: Approach negotiations as a partnership, focusing on long-term relationships and finding a win-win. Dont say: “This price is non-negotiable. Client Name] saw a 15% increase in event attendance after we managed their conference.

Negotiating 88

Negotiating Events Management Marketing 88

GEVME

JUNE 27, 2018

Every conference starts with an idea. Whether it’s increasing awareness about a niche-related issue or building a platform for new ideas, your goal will define the vision of your conference. Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. When to start looking for a venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Guidebook

APRIL 10, 2015

The best event planning book recommendations as chosen by real event pros. But what about good, old-fashioned books? Of course, reading books is great too. This list was sourced from a few of our favorites as well as the books that you told us you like. An event planning book with character!

Event Planning 107

Event Planning Fashion Negotiating Meeting Design 107

Endless Events

AUGUST 30, 2018

There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block? The easier it is for guests, the more likely they will attend your conference or event. Start Early. Transportation.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Smart Meetings

OCTOBER 23, 2023

Calendar year 2024 is already forecasted to show a healthy increase in group rooms nationwide, largely due to the number of meetings that had been on the books in 2021, 2022 and 2023 that were postponed or re-scheduled into 2024. What a missed opportunity to understand a planner’s angsts if they don’t spend this valuable time with them.”

2024 264

2024 Meetings Contracts Hotels 264

Smart Meetings

OCTOBER 7, 2024

Although the conference moves around, he is limited in the number of places that can hold all of the activities, even though he has resorted to tenting parking lots and taking over alternative spaces. Even if it is a three- or six-month wait, attendees can use that time to book their hotel and flight instead of the other way around.

Conference 130

Conference Airlines Government 2023 130

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! The exchange rate is always a moving part of our negotiations, but it has never been a major concern or a main deciding factor as fluctuations (except some rare occasions) are always contained and can be counterbalanced with some adjustments to the program.

Meetings 264

Meetings Contracts Transportation Hotels 264

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. But the phone-tag negotiations moved at the speed of molasses. Surely, he thought, there must be a less aggravating way to book small meetings. It took forever to get meetings booked,” Shah said of the conventional booking process that inspired Bizly.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Eventmobi

JULY 13, 2023

Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. Event speakers for conferences Keynote speakers. Conferences shouldn’t be all work and no play! With these strategies, you’ll be booking amazing event speakers in no time. Entertainers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Negotiation.

Negotiating 145

Negotiating Event Planning Education Food and Beverage 145

Bizzabo

MARCH 6, 2020

From tech to finance to media—here's a look at 30 of the best conferences for women in 2020. Many conferences have appeared in the last few years to help provide women with opportunities to build networks, share experiences, and learn in ways that traditional conferences can't quite match. Watermark Conference for Women.

2020 101

2020 Conference Tech Speakers 101

Conferences that Work

MAY 23, 2022

Creating designs, turning them into implementations, trying hard to not miss any important details, making sure everyone involved knows what they need to know and do, negotiating compromises, contingency planning, etc. Read the full article at Conferences That Work The post Nervous excitement is back! It’s stressful.

Negotiating 156

Negotiating Speakers Conference Meetings 156

SmartMeetings

JULY 28, 2023

Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees.

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

MeetingsNet

AUGUST 15, 2022

A hot topic during last week’s Hotel Data Conference was booking the right balance between leisure business travelers. Hint: A new meeting pattern could help groups having a difficult time at the negotiating table.

2023 105

2023 Meetings Negotiating 2022 105

GEVME

APRIL 25, 2018

Here are the main reasons why corporations put so much effort into planning and executing corporate events, along with the types of events they usually correspond with: Raise brand/product awareness (trade shows, conferences, product launches). Have you ever successfully negotiated a price with an event vendor before? At the event.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Attendease

NOVEMBER 14, 2024

To identify your company’s specific needs, ask yourself key questions like: What types of events do I typically organize (corporate meetings, conferences, trade shows, etc.)? Perhaps automated marketing is the biggest timesaver, or maybe hybrid event capabilities is non-negotiable. Book a demo today to get started!

Management 195

Management Event Management Marketing Trade Shows 195

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Look for transparent pricing, and don’t rely on a simplified booking fee as the only expense you’ll have.

Conference 78

Conference Venues Wireless Hotels 78

Event Industry News

JANUARY 22, 2020

Event professionals will be able to book non-traditional venues directly through their event management software (EMS) platform, thanks to an agreement announced today by Aventriand VenueBook. VenueBook is the only end-to-end solution available today for booking non-hotel meeting and event space directly, across multiple brands.

Food and Beverage 59

Food and Beverage Meetings Negotiating Contracts 59

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Book vendors and venues for multiple events. Negotiate contracts with ferocity.

Food and Beverage 134

Food and Beverage Negotiating Contracts Venues 134

Event Farm

JULY 8, 2022

To ensure that your attendees return to your conference year after year delivering a memorable event experience is key. This is why “Reimagining the Conference” was the perfect topic for Part 4 of our virtual workshop series on Crafting the Event Experience. Missed Part 4 of our Crafting the Event Experience Workshop series?

Conference 100

Conference Food and Beverage Negotiating Hotels 100

Attendease

APRIL 4, 2024

So whether you’re planning corporate events, conferences, fundraisers, or beyond, you’ll find practical takeaways to level up your program. Whether planning simultaneous gatherings or a single growing conference, smart venues and formats prevent you from being locked into one rigid model. Book a demo today !

Event Management 195

Event Management Management Sustainability Corporate Events 195

Eventinterface

JULY 14, 2016

Experienced hospitality sales and marketing industry expert, Jasmine Eldeen, shares her advice on how Meeting and Conference Planners can overcome the challenges of a seller and supplier market. What do you see as the most challenging aspect of being a Meeting and Conference planner, and how do you overcome that challenge?

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

Event Industry News

JANUARY 16, 2020

Whether you have been tasked with planning the office Christmas party or finding a great band to help that will let employees let their hair down after a long conference, booking entertainment for a corporate event is not an easy thing to do. Post-conference party: Function band or vintage band. Fancy dinner: Jazz group.

Entertainment 114

Entertainment Corporate Events Fashion Negotiating 114