Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. To prevent them from signing a bad contract, we’ve put together five tips to help them navigate the surprisingly complex world of hotel contracts.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 206

Negotiating Hotels Contracts Food and Beverage 206

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Core Audience. Core Audience. Let’s unpack those benefits one at a time….

Food and Beverage 148

Food and Beverage Venues Management 2021 148

Velvet Chainsaw

NOVEMBER 16, 2022

Space conflicts — There were many re-bookings during the pandemic. The meeting rooms you contracted for may have been double booked. Hotel and convention center service — Catering staff and food-and-beverage outlet servers are noticeably hard to come by. Some of these groups have been squeezed in.

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Conference Food and Beverage 2022 Hotels 195

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

PCMA Convene

APRIL 2, 2018

Surely, he thought, there must be a less aggravating way to book small meetings. So amid the flooding and frustration, he pivoted from another startup idea he was working on to pursue this: an online platform for automated, DIY instant bookings for small meetings. The post Is There an Easier Way to Book Small Meetings?

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Planning Pod

APRIL 12, 2020

Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Step 5 – Book a fitting venue and event date. Successful events hinge on many things , but having a responsive, dedicated team is right at the top.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn what value-added items and upgrades can be negotiated and contracted to further extend your budget. Pritzker Award for Excellence.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

Planning Pod

SEPTEMBER 14, 2020

If you are in the business of booking, reserving and managing event spaces – and your livelihood depends on properly managing your event bookings – this is for you. The secret to flawless event booking is a seamless process. The secret to flawless event booking is a seamless process.

Management 78

Management Contracts Food and Beverage Venues 78

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Grants and contracts. Number of People. Venue Rental. Entertainment.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Social Tables

MAY 30, 2019

Food and beverage party supplies. Book an event venue. Order food & beverages. Whether you’ll have family in town or need help serving food to hundreds of corporate guests, make sure you have people ready to lend a hand before, during, and after the celebration. Prep non-perishable food items.

Food and Beverage 199

Food and Beverage Entertainment 2026 Venues 199

MeetingsNet

NOVEMBER 29, 2022

Does your hotel contract make it easy for a hotel to relocate your business? If your hotel contract was written before or during the Covid pandemic, you’d better watch your back. First, these meeting contracts do not prevent cancellation; rather, they allow cancellation subject to a party’s obligation to pay cancellation damages.

Hotels 105

Hotels Food and Beverage Contracts 2017 105

GEVME

JUNE 27, 2018

Availability: It’s a no-brainer—to book a venue, it has to be available on your chosen dates. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from. Is the catering provider capable of accommodating allergies or any special food needs?

Conference 149

Conference Venues Food and Beverage Transportation 149

Smart Meetings

OCTOBER 12, 2022

ballroom, a 90,000-square-foot theater, a 25,000-square-foot Meridian Garden, 57 meeting spaces, 3,700 guest rooms and 27 different food and beverage outlets on the 25-acre property, soon to be announced. Fontainebleau will also be opening a Las Vegas location in 2023, boasting 550,000 sq. of meeting space, including a 105,000 sq.

2022 293

2022 Airlines Hotels Tourism 293

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. However, you might consider negotiating the prior year’s rates for services such as food and beverage.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

SmartMeetings

JULY 28, 2023

Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Just follow the formula, right?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly.

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Venues Food and Beverage Social Media Marketing 148

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Does your hotel sales team struggle with imperfect event booking and planning tools and processes? Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. .

Food and Beverage 134

Food and Beverage Negotiating Contracts Hotels 134

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. There’s been more transparency shown in the communications during the pandemic environment,” which she says will shape the planner-hotelier relationship from now on.

Hotels 118

Hotels Food and Beverage Contracts Trade Shows 118

Event Industry News

JANUARY 22, 2020

Event professionals will be able to book non-traditional venues directly through their event management software (EMS) platform, thanks to an agreement announced today by Aventriand VenueBook. VenueBook is the only end-to-end solution available today for booking non-hotel meeting and event space directly, across multiple brands.

Food and Beverage 59

Food and Beverage Meetings Negotiating Contracts 59

Social Tables

OCTOBER 5, 2022

Before selecting a date for the party or booking a venue to host the eerie affair, spend some time brainstorming and building the grand design for your Halloween party. Step 6: Book event vendors, suppliers, and on-site entertainment. Use colorful ingredients to craft creative finger-food displays that look almost too good to eat.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Use food as entertainment. Click To Tweet. Keeping Catering Costs Down.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

SmartMeetings

JULY 30, 2024

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Food: Yes, plated dinners sets a certain tone. This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. A fundamental piece when learning how to plan an event, your budget determines which venue you’ll use, the kind of food served at your event, and the entertainment you’ll hire. Why food is the most important part of your event.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

MeetingsNet

MARCH 10, 2022

We now proactively look at service-related clauses to include in our contracts. She says that planners simply have to drill down more during the contracting process. Ask about staffing in each area and then include service clauses in the contract. But now we have to make sure the amenities we need are available.”. Grimes, Esq.,

Contracts 121

Contracts Negotiating Food and Beverage Hotels 121

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? That is why aligning with the catering team is essential.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out. Learn More!

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

GEVME

JANUARY 27, 2020

And everybody loves enjoying a day, an evening or perhaps a weekend with lots of food, drinks, discussions, connecting with other people, exchanging ideas, workshops and/or other activities. . Food and beverage. Event booking software for tickets, promotion, and payments. – Food/beverage.

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Sustainability Food and Beverage Transportation Events 194

Event Planning BluePrint

JANUARY 18, 2022

.” Everyone gets the same plate of food, whether they like the sides or not. She booked a private 1:1 call with me so we could review her pricing structure and we soon realized two things: She wasn’t charging enough for her services. The package can include services like: Booking & Vendor Management.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Planning Pod

AUGUST 12, 2019

And if you have ever planned or booked an event at one of these facilities, you are already familiar with this interesting little sheet that’s usually packed with vital information. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered. Food and Catering.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Planning Pod

AUGUST 8, 2022

Missing even the smallest details can lead to a food shortage, menu mix-ups, or missed orders. Old school methods of spreadsheets, handwritten food orders, and event contracts that are usually filed and stored in a dusty file cabinet can only lead to more miscommunications. Banquet Event Order (BEO).

Food and Beverage 78

Food and Beverage Contracts Management Venues 78

Eventinterface

JULY 14, 2016

Don’t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting – it will save you lots of time. You are no longer looked at as “one” individual meeting; you will be grouped with the thousands of meetings booked by HelmsBriscoe each year at these hotels.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

Planning Pod

JUNE 10, 2022

Many of the catering solutions below offer these functions as well as other valuable business and event management features for tracking event bookings; generating financial and profitability reports; viewing business data using real-time dashboards; and integrating with point-of-sale (POS) systems and accounting solutions like Quickbooks.

Food and Beverage 78

Food and Beverage 2022 Contracts Management 78