Smart Meetings

NOVEMBER 27, 2024

The Coalition’s 41st convention emphasized strength and resilience National Coalition of Black Meeting Professionals (NCBMP) held its 41st annual convention in Birmingham, Alabama, at Sheraton Birmingham Hotel and Westin Birmingham Hotel Nov. Joshua Grimes, photo by On The Run LLC “Those words are gone from most hotel contracts,” he says.

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Velvet Chainsaw

FEBRUARY 25, 2021

Contract concerns. Future bookings are getting more difficult as organizations are more reluctant to take on new risks. Future bookings are getting more difficult as organizations are more reluctant to take on new risks. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses.

Contracts 437

Contracts Financial Negotiating 2021 437

Smart Meetings

MARCH 7, 2025

Here, Smart Meetings brings you the key takeaways. #1 1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP.

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EventMB

JUNE 22, 2022

With many meeting planners and event organizers doubling up their bookings to compensate for postponed events from 2021 (and even 2020), it’s getting harder and harder to find hotel rooms and meeting spaces for groups both large and small. The New Marketplace Philosophy for Meeting Bookings.

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Meetings Hotels 2020 B2B 185

Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

2024 264

2024 Meetings Contracts Hotels 264

Smart Meetings

MARCH 28, 2022

Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Post-Covid Contract Solutions.”. The Act of God: What To Include in Your Force Majeure Contract. Who’s Got Jurisdiction?

Contracts 195

Contracts Insurance Negotiating Government 195

Smart Meetings

NOVEMBER 4, 2024

Smart Meetings’ October webinar, From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices , breaks it down. As planners learn more about practical best practices and work to implement them in their meetings, before they know it, the scope and scale of sustainability don’t seem nearly so daunting.

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Sustainability Event Planning Hotels Travel 219

MeetingsNet

OCTOBER 17, 2024

If your 2025 meeting budgets aren’t at least 4.3 That’s upshot of the meetings and events cost forecast released by Maritz as part of the IMEX America edition of its industry trends report. Hotels*: Up 3%-5% Air: Up 2% F&B: Up 4% Wages for Event Staff: Up 4% 2025 Prices—total increase for meetings and events: 4.3%

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2025 Meetings 2024 Hotels 105

Conferences that Work

DECEMBER 18, 2023

Before 2020, I was designing and facilitating around a dozen in-person meetings and conferences a year. After COVID decimated the meeting industry, I focused on the design and facilitation of online meetings. Though I love my work, it was nice to reduce the number of high-intensity workdays booked in 2023!

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Smart Meetings

NOVEMBER 30, 2022

Predictions of a mass consolidation of the meetings industry have been swirling since the World Health Organization started advising lockdowns in early 2020 to “smooth the curve” of what was then known as novel coronavirus. The post A Unique Meetings Consolidation Model Grows appeared first on Smart Meetings.

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Meetings Global Events Contracts Travel 264

Eventinterface

JULY 11, 2017

As we speak with meeting and event professionals for our Interviews with Planners series, we continue to be amazed by the variety of books that help these talented professionals in their jobs as planners. See what other meeting planners read to help them excel in their careers. How to Grow Quickly & Profitably.

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Meetings Negotiating Risk Management Contracts 149

Smart Meetings

SEPTEMBER 24, 2024

Smart Meetings chatted with Michelle Crosby, CMP, CITP, an account executive at Bright Spot Incentives and Events, and Yvette Campbell, CMP, a meeting broker at Meetings Made Easy, to explore how planners can seek out third-party agencies and independent planners that fit their needs and how to integrate resources into their organization.

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SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues.

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Contracts 2025 Negotiating Hotels 52

Smart Meetings

SEPTEMBER 3, 2023

Smart Meetings Florida Experience elevated the gathering at every turn. Smart Meetings CEO Marin Bright The precise mixture of authentic connections, elevated experiences and innovative ideas is Smart Meetings CEO Marin Bright’s recipe for making everyone feel at home when they come together to get business done.

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SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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Meetings Contracts Insurance Hotels 123

Prestige Events Magazine

FEBRUARY 24, 2025

Confidence in UK business meetings and events is high, with 61% of businesses forecasting higher revenue this year according to the Meetings Industry Association (MIA). Other areas explored include Instant Book, which is currently being offered by a third (33%) of venues in the UK business meetings and events sector.

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2025 Contracts Sustainability Education 130

Prestige Events Magazine

JANUARY 25, 2022

Judging by the increase in contracts confirmed and bookings moving to contracts that we have seen in three days since the news of the lifting of the Plan B restrictions, many event planners are gaining greater confidence to run live events,” says Adam Simpson, Director of Marketing for etc.venues. Contracts worth £1.6m

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips.

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Negotiating Contracts Hotels Entertainment 246

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. To prevent them from signing a bad contract, we’ve put together five tips to help them navigate the surprisingly complex world of hotel contracts.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

MeetingsNet

OCTOBER 23, 2023

The Events.Hilton.com site is being enhanced to allow planners with groups of up to 35 attendees to book meetings online. Hilton has announced plans to roll out a direct-booking tool for small, simple meetings in early 2024. The new meeting tool is one of two Hilton initiatives aimed at small- and medium-sized businesses.

Meetings 105

Meetings Contracts 2024 Travel 105

Smart Meetings

DECEMBER 23, 2021

“Everyone has a dog now,” Jenn Glynn, managing partner with Meeting Encore, stated this week in a conversation with Philip Eidsvold, vice president of strategic alliances at One10, about the changing demands of attracting attendees to in-person incentive trips. What contracts need to include and how to negotiate those from third parties.

Travel 246

Travel Contracts Negotiating Hotels 246

Planning Pod

JANUARY 7, 2025

Communication Think about the different ways you contact your potential customers phone calls, emails, and maybe face-to-face meetings in some cases. Proposal & contracting Now its time for everyones favorite part: closing deals. Any delays (even in this late sales stage) can kill the momentum and put the booking at risk.

Contracts 147

Contracts Management Events Event Management 147

Prestige Events Magazine

MAY 31, 2023

Destination partners with Convenus LLP for bespoke BookingZon offering MeetBlackpool has launched its brand-new online accommodation booking platform , which will provide event organisers with a free and secure way to book rooms, whilst receiving impartial advice on the town’s accredited hotels.

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Contracts Hotels Management Conference 130

Prestige Events Magazine

MAY 23, 2023

and UK Convene , the largest single provider of dedicated meeting and event venues in the U.S. events – 10% commission will be paid on the actualized meeting package revenue, which includes the day delegate rate and/or reception packages. Convene and etc.venues to offer 10% commission to agency partners in the U.S.

Food and Beverage 246

Food and Beverage Contracts Corporate Meetings Corporate Events 246

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 206

Negotiating Hotels Contracts Food and Beverage 206

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

PCMA Convene

MARCH 10, 2021

After a year spent moving in-person events to digital platforms and monitoring the shifts in the feasibility of meeting in person, the timelines for holding safe in-person meetings in the future are slowly coming into focus. The video below is part of the Hotel Effie’s virtual tour.). Virtual Site Visits. Leslie Zeck.

Venues 97

Venues Meetings Hotels Contracts 97

Attendease

AUGUST 26, 2024

Trade shows and exhibitions These large-scale industry gatherings allow companies to showcase products or services, connect with prospects, meet with partners/vendors, and assess competitors. Finding and booking an appropriate event venue 2. Book a call with our team today! Creating and adhering to a realistic event budget 3.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Prestige Events Magazine

JULY 5, 2022

The results showed that only 12% of buyers had booked a Christmas Party and only 2% are not holding a party. Of the remaining 86%, around half had approval and were in the process of researching and contracting their venue, with the remainder awaiting and decision or approval to proceed. Formal dining remains favourite.

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Contracts 2021 2019 Venues 130

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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Contracts Negotiating 2024 Hotels 98

Smart Meetings

DECEMBER 23, 2021

“Everyone has a dog now,” Jenn Glynn, managing partner with Meeting Encore , stated this week in a conversation with Philip Eidsvold, vice president of strategic alliances at One10 , about the changing demands of attracting attendees to in-person incentive trips. What contracts need to include and how to negotiate those from third parties.

Travel 246

Travel Negotiating Contracts 2022 246

Event Marketer

OCTOBER 4, 2023

Google Cloud Next was the latest, which despite having booked Moscone Center for 2024, has announced the show will be held at Mandalay Bay instead. Many organizations use their annual meeting as a fundraiser also. Events book, they change dates, and then sometimes they cancel as a matter of course. That is not true.

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Travel 2024 2026 2025 306

Event Marketer

JULY 12, 2021

The following insights were derived from the Event Marketer x Mosaic EventTrack 2021 industry forecast, AnyRoad’s Experiential Trends 2021 report, Northstar Meetings Group’s May 2021 Pulse Survey and Bizzabo’s Q2 2021 Virtual Events Benchmark Report. I am booking new events (23.53%). Source: Experiential Trends).

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2021 2020 Event Marketing Hotels 334

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Smart Meetings asked two veteran independent meeting professionals : ConferenceDirect Vice President Carolyn Poole and Bravo! Whenever you ask for something—extra drinks in the meeting space, AV help, etc., Events CEO Nancy Shaffer for answers.

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Negotiating Contracts Hotels Consulting 264

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. In one fell swoop, allow them to: Register for your event Book their hotel room Identify any special food requirements Purchase other items (VIP tour, networking event, clothing, books) Commit to one or more sponsorships 6.

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Conference Sponsorships Trade Shows Insurance 279

Event Industry News

AUGUST 31, 2021

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

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Contracts Meetings Insurance Government 80

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

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Contracts Negotiating Venues Management 93