Smart Meetings

NOVEMBER 27, 2024

Read More : How to Transform Events with Local Culture “We wanted to remind people that, unfortunately, hate is real and it’s not some mythical occurrence that happened in a book. Joshua Grimes, photo by On The Run LLC “Those words are gone from most hotel contracts,” he says. You can negotiate it back in, but what’s the difference?

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Smart Meetings

MARCH 7, 2025

However, for hotels considering bookings for 2028, he emphasized the importance of securing that future revenue now, ensuring they have committed business in place before the market shifts with the influx of new and upgraded properties. #2 The post Key Takeaways from MPI Northern California ACE 2025 appeared first on Smart Meetings.

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Smart Meetings

MARCH 28, 2022

Post-Covid Contract Solutions.”. We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

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Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. The larger groups are booking out at three to five years now.

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Velvet Chainsaw

APRIL 13, 2020

However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Room rates should be adjusted to keep attendees from booking outside the block. Here are some changes that will need to be made. Remove Barriers.

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Smart Meetings

FEBRUARY 21, 2025

Unexpected cancellations, attendance fluctuations, and travel restrictions have made rigid contracts a dealbreaker. Reliable internet, A/V capabilities, and streaming options are non-negotiable.

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SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. We encourage you to book them.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips.

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Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees.

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Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. To prevent them from signing a bad contract, we’ve put together five tips to help them navigate the surprisingly complex world of hotel contracts.

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Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Business events and hotel group room bookings are nearly half of what they were in 2019. As a result, travel planners are shifting the focus to their budgets and contracts with third parties. Costs are changing and budgets must follow suit.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips.

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Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Business events and hotel group room bookings are nearly half of what they were in 2019. As a result, travel planners are shifting the focus to their budgets and contracts with third parties. Costs are changing and budgets must follow suit.

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Eventinterface

JULY 11, 2017

As we speak with meeting and event professionals for our Interviews with Planners series, we continue to be amazed by the variety of books that help these talented professionals in their jobs as planners. Although traditionally a marketing book, the takeaway of standing out in a field of cows is very important in the events industry as well.

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Smart Meetings

JUNE 25, 2021

In addition to creative ideas for booking and engaging hybrid and in-person events and even a few RFPs, meeting professionals left armed with fresh new strategies for negotiating everything from contracts to relationships care of the bold Linda Swindling , author of Ask Outrageously!: Ask Outrageously.

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SmartMeetings

JANUARY 18, 2018

Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. What if a better idea comes along?

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SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Uncertainty Persists in the Short Term.

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Endless Events

FEBRUARY 27, 2019

As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” But in order to negotiate venue AV charges, you must arm yourself with knowledge, strong negotiating skills, and the will to walk away if you need to. Video Transcription: Can I Negotiate Venue AV Charges?

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Smart Meetings

OCTOBER 23, 2023

Calendar year 2024 is already forecasted to show a healthy increase in group rooms nationwide, largely due to the number of meetings that had been on the books in 2021, 2022 and 2023 that were postponed or re-scheduled into 2024. I understand hotel costs have risen.” Perhaps to include more than just the meeting specs.”

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Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

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SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Take your time.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

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Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! But anyone who’s ever had to go through it knows there’s more to the story than just signing a contract. a national meeting planning company, which books over 100,000 room nights annually.

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Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

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Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

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Endless Events

DECEMBER 13, 2022

Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Instead of morphing your event goals around the venue’s rules, approach your venue with a list of non-negotiables. Here’s how your event goals can (and should) change your venue contract in those areas.

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Eventinterface

MAY 4, 2017

And that stress only gets worse when you factor in the process of booking entertainment for your event. Before you take any other steps toward booking entertainment for your conference or event, the first thing you have to do is sit down and figure out the event’s budget. Understand Your Budget. Define Their Role.

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Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin. Legal Risks.

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Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. In San Francisco, there are 60 properties with solid union contracts that are not at risk for striking. Many of Unite Here’s goals concern taking care of their hospitality workers.

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Attendease

JULY 6, 2023

This part of the process isn’t always sunshine and rainbows—expect pushback and delays, especially if you’re working with a large team—but it’s always best to address concerns before you negotiate a contract with your new platform provider. Book a call and learn more today!

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Guidebook

APRIL 10, 2015

The best event planning book recommendations as chosen by real event pros. But what about good, old-fashioned books? Of course, reading books is great too. This list was sourced from a few of our favorites as well as the books that you told us you like. An event planning book with character!

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Now Global Head of Events, Training and Certification at Amazon Web Services, she has realized that the challenges meeting professionals are facing and the way they are learning has changed since she published her book pre-Covid. Contract and Negotiation Tips.

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EventSource

APRIL 14, 2020

With the city and events currently in lock-down, would-be newlyweds have been left scrambling looking to book new dates for their entire wedding team! She gathered all the available dates for all the venues, reviewed contracts, and reached out to our vendors. In about a week’s time we were able to choose dates in October of this year.

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SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Wolfe follows chatter on hotel fees on Twitter, and watched as the members of a national nonprofit group recently “went ballistic” over the daily fee charged when they booked at their convention hotel in Maryland.

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PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Surely, he thought, there must be a less aggravating way to book small meetings. So amid the flooding and frustration, he pivoted from another startup idea he was working on to pursue this: an online platform for automated, DIY instant bookings for small meetings.

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Smart Meetings

OCTOBER 28, 2021

and accessibility; Innovation and tech; Business recovery, Contract negotiations, Personal branding and Sustainability.?. Donate a book: More than 400 have already been donated, bring one to keep the momentum going. During the show, new tracks including Creativity in communication; Diversity?and

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