SmartMeetings

OCTOBER 27, 2020

Ask 4 nonobvious questions to find your dream speaker for a virtual, hybrid or F2F lineup. We asked her to share secrets from her books to solve the problem of who to put on stage, once and for all. In the same way that this question generates your overall event design, it’s also helpful when selecting a speaker.

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Speakers Entertainment Contracts Meetings 90

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. You have been tasked with producing a new event—or breathing new life into one that has been on rinse and repeat too long.

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Negotiating Contracts Hotels Consulting 264

Smart Meetings

NOVEMBER 9, 2021

Destinations International Large Market Roundtable outlined initiatives to establish Destination Booking Agreement Guidelines to create certainty for all parties. Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore.

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2021 Meetings Hotels Tourism 299

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 206

Negotiating Hotels Contracts Food and Beverage 206

Smart Meetings

JUNE 29, 2022

Generally, we offer 10 tracks, but we are narrowing that down with lots of exciting speakers and topics to help give people more clarity,” she said. One feature that was well-received in Frankfurt was the addition of an overflow area outside sessions where people can have one-on-one conversations with speakers.

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Education 2021 2025 Speakers 246

Event Industry News

MARCH 3, 2020

Director of Performing Artistes, Lauralee Whyte, shares her experience of getting the most from a keynote speaker. Here are 4 key things to remember when working with your Speaker Consultant, so to ensure you get the most value from your speaker, and crucially, for your audience to experience the most engaging content possible.

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Speakers Negotiating Consulting Social Media 102

Eventmobi

JULY 25, 2024

And so, even if the leader is a terrible speaker, even if the leader goes off the rails a little bit, the people can bring it back because they’ve all been given this opportunity to participate.” Even if your facilitator’s contract doesn’t extend beyond the event, association employees or volunteers could take over. “An

Social Media 321

Social Media Education Contracts 2024 321

PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., This is the Wild West of the speaker world.”.

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Speakers Event Design Contracts Insurance 98

Attendease

JULY 6, 2023

This first step is essential since the best event platforms will enable your team to handle numerous tasks, including registration, creating a professional event website, email marketing, attendee management, speaker scheduling, and analytics. Book a call and learn more today!

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Negotiating Events Contracts Event Management 368

Expo Pass

JUNE 26, 2024

Creating a fantastic speaker lineup is one of the most crucial parts of planning a successful event! The right speakers can draw crowds and inspire your audience, all while electrifying your event goals. In this guide, we’ll walk you through six essential steps in curating an engaging and impactful speaker lineup.

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Speakers Social Media Contracts Negotiating 78

Event Farm

MAY 5, 2021

For this panel, Ryan invited two event planners who, like him, are passionate about bringing events back safely: Ari Nisman, president and CEO of Degy Booking International and Degy World LLC , and Margaret Launzel-Pennes, CEO and co-founder of TBX: Total Brand Experience. Planning the event layout.

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2021 Event Planning Insurance Transportation 306

Event Industry News

JUNE 13, 2022

Expert Impact Speakers provides impactful speakers for any kind of event. And every booking supports positive social and environmental change. We find the best speakers for event organisers. Each booking is managed from start to finish by us. We cater for both in person and virtual events.

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Speakers 2014 Entertainment Contracts 59

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Step 5 – Book a fitting venue and event date.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. AV suppliers work with an array of event technology, including conference calling equipment, high-def video screens, speaker setups, lighting design, and more.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

EventMB

JUNE 2, 2022

After all, it may feel second nature to juggle multiple Excel files and chase down speakers, sponsors, and staff with email after email. Streamline Input From Speakers, Sponsors, and Exhibitor. Your speakers have a crucial role to play, too. That’s just part of the job, isn’t it? It doesn’t have to be.

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Event Tech Tech Speakers Technology 172

SmartMeetings

MAY 18, 2018

Booking popular musical acts for business events doesn’t have to break the bank. Beyond a great keynote speaker and spirited breakout sessions, the entertainment portion of an event itinerary is a memorable moment waiting to happen—especially when a big-name musical act performs a private show for attendees. It’s All in the Timing.

Speakers 65

Speakers Travel Hotels Banking 65

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. She cites a recent search into the postings of a proposed speaker for a banking group that turned up comments inconsistent with the mission of the group. What to Look For. What to Negotiate. Take no chances.

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Speakers Contracts Negotiating Banking 58

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

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Event Planning Speakers Entertainment Contracts 136

Conferences that Work

JULY 1, 2024

” —Extract from an interview with Cath Thompson of Peace and Security Funders Group (PSFG) by Alec Saelens on January 25, 2024 Rachel contracted me in 2022 for design consultation on PSFG’s first online peer conference. Who here could you enlist as an ally or speaker or support person? We do a lot of that and focus on that.”

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2024 Conference 2023 2022 240

Quickmobile

FEBRUARY 14, 2018

Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

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Conference Venues Speakers Travel 154

Attendease

MARCH 19, 2024

Add key milestones like vendor booking deadlines and payment deadlines. Look for opportunities to save on bulk orders or multi-event vendor contracts. Identify opportunities to cross-train employees for different event roles, such as registration support or speaker management. Identify conflicts or scheduling issues.

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Management Event Management Contracts Corporate Events 195

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. The property gave away the suites that were contracted. Unfortunately, that was not to be.

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Meetings Contracts Speakers Venues 131

Event Industry News

JANUARY 5, 2022

Panels, speakers, showcase artists are being assembled to include discussions on artists, contracts, crowd control, insurance, accessibility, diversity, the ‘don’t do it’ list, festival support and lobbying, fund raising, British Sign Language and a key musician for the Colin Irwin interview.

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Conference Insurance Contracts Speakers 119

SmartMeetings

MAY 18, 2018

Booking popular musical acts for business events doesn’t have to break the bank. Beyond a great keynote speaker and spirited breakout sessions, the entertainment portion of an event itinerary is a memorable moment waiting to happen—especially when a big-name musical act performs a private show for attendees. It’s All in the Timing.

Speakers 60

Speakers Travel Hotels Banking 60

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Lori D’Agostino, EventMobi, Event Success Manager and speaker at the Virtual Masterclass – Hybrid or Virtual: How to Plan for 2021. Watch the on-demand session now!

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2021 Speakers Sponsorships Events 223

ePly

SEPTEMBER 4, 2019

Without a doubt, booking a speaker can take your event to the next level! This is the agreement that is securing both you and the speaker throughout the process, after all. However, it can often become overwhelming when you start to look at the fine details within the legal agreement. It’s important!

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Speakers Contracts Events 63

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . This is especially important when booking systems and additional costs.

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Contracts Insurance Government Travel 51

Eventmobi

JULY 27, 2022

For our first hybrid event, we streamed conference sessions live to a virtual audience and hosted a virtual expo where attendees could book 1:1 video meetings with exhibitors. Many conference speakers returned to lead case study sessions. ’ We brought back several popular speakers for encore showings of their sessions.

Education 195

Education Sponsorships Conference Contracts 195

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Grants and contracts. Revenues and expenses: Registration: $20. 20 – $10 = $10.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

PCMA Convene

MARCH 27, 2024

Topping the topic list in the survey, conducted by AAE Speakers, a speakers bureau and talent agency, is leadership and motivation, cited by two out of five planner respondents. Rounding out the top three are diversity, equity, and inclusion, and artificial intelligence, mentioned by 38 percent and 36 percent of planners, respectively.

Sustainability 119

Sustainability Contracts 2024 2023 119

Eventtia

MAY 18, 2022

Booking artists for your events can be a daunting task. It’s even more daunting if you’re not familiar with the process or don’t know all the little details that go into booking artists. When you’re not sure of the process or overlook the details, artist bookings can become a major headache in a heartbeat. The Booking Process.

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Negotiating Contracts Travel Hotels 62

SmartMeetings

JULY 30, 2024

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Or would a more recognizable “big name” speaker make more impact? This see significant savings.

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Negotiating 2027 Contracts 2024 105

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Book demos. Make a decision.

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Conference 2024 Event Apps Speakers 195

Attendease

SEPTEMBER 18, 2024

Not only does it shorten the learning curve, but you already know what to expect from a service and contract/policy standpoint—huge advantages when your bandwidth is stretched thin! Book a free demo today ! Book a call The post Top 8 Things to Remember When Managing Multiple Events appeared first on EventUp Planner.

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Management Sponsorships Event Management Events 195

PCMA Convene

APRIL 6, 2024

Hayley Foster is a designated TEDx speaker coach with a coaching business as the Short Talk Expert. She authored a book, Don’t Tank Your TED Talk! 12 Mistakes Professional Speakers Make. This story is part of the March/April Convene cover and CMP Series on speaker coaching. 12 Mistakes Professional Speakers Make.

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Speakers 2009 2007 Contracts 52