PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., This is the Wild West of the speaker world.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

Attendease

JULY 6, 2023

This first step is essential since the best event platforms will enable your team to handle numerous tasks, including registration, creating a professional event website, email marketing, attendee management, speaker scheduling, and analytics. Book a call and learn more today!

Negotiating 368

Negotiating Events Contracts Event Management 368

Smart Meetings

JULY 22, 2024

Amid the whirlwind of a high-powered CEO or celebrity’s life, many still find time to speak at corporate events, but what happens when these A-list event speakers’ busy lives get the best of them and they need to bow out of their speaking commitment, or they don’t arrive at the anticipated time?

Speakers 52

Speakers Contracts Hotels Events 52

Expo Pass

JUNE 26, 2024

Creating a fantastic speaker lineup is one of the most crucial parts of planning a successful event! The right speakers can draw crowds and inspire your audience, all while electrifying your event goals. In this guide, we’ll walk you through six essential steps in curating an engaging and impactful speaker lineup.

Speakers 78

Speakers Social Media Contracts Negotiating 78

Event Farm

MAY 5, 2021

For this panel, Ryan invited two event planners who, like him, are passionate about bringing events back safely: Ari Nisman, president and CEO of Degy Booking International and Degy World LLC , and Margaret Launzel-Pennes, CEO and co-founder of TBX: Total Brand Experience. Planning the event layout.

2021 306

2021 Event Planning Insurance Transportation 306

Event Industry News

JUNE 13, 2022

Expert Impact Speakers provides impactful speakers for any kind of event. And every booking supports positive social and environmental change. We find the best speakers for event organisers. Each booking is managed from start to finish by us. We cater for both in person and virtual events.

Speakers 59

Speakers 2014 Entertainment Contracts 59

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Step 5 – Book a fitting venue and event date.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Attendease

MARCH 19, 2024

Add key milestones like vendor booking deadlines and payment deadlines. Look for opportunities to save on bulk orders or multi-event vendor contracts. Identify opportunities to cross-train employees for different event roles, such as registration support or speaker management. Identify conflicts or scheduling issues.

Management 195

Management Event Management Contracts Corporate Events 195

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. AV suppliers work with an array of event technology, including conference calling equipment, high-def video screens, speaker setups, lighting design, and more.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

EventMB

JUNE 2, 2022

After all, it may feel second nature to juggle multiple Excel files and chase down speakers, sponsors, and staff with email after email. Streamline Input From Speakers, Sponsors, and Exhibitor. Your speakers have a crucial role to play, too. That’s just part of the job, isn’t it? It doesn’t have to be.

Event Tech 172

Event Tech Tech Speakers Technology 172

SmartMeetings

MAY 18, 2018

Booking popular musical acts for business events doesn’t have to break the bank. Beyond a great keynote speaker and spirited breakout sessions, the entertainment portion of an event itinerary is a memorable moment waiting to happen—especially when a big-name musical act performs a private show for attendees. It’s All in the Timing.

Speakers 65

Speakers Travel Hotels Banking 65

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. She cites a recent search into the postings of a proposed speaker for a banking group that turned up comments inconsistent with the mission of the group. What to Look For. What to Negotiate. Take no chances.

Speakers 58

Speakers Contracts Negotiating Banking 58

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Quickmobile

FEBRUARY 14, 2018

Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. The property gave away the suites that were contracted. Unfortunately, that was not to be.

Meetings 131

Meetings Contracts Speakers Venues 131

Event Industry News

JANUARY 5, 2022

Panels, speakers, showcase artists are being assembled to include discussions on artists, contracts, crowd control, insurance, accessibility, diversity, the ‘don’t do it’ list, festival support and lobbying, fund raising, British Sign Language and a key musician for the Colin Irwin interview.

Conference 119

Conference Insurance Contracts Speakers 119

PCMA Convene

MARCH 27, 2024

Topping the topic list in the survey, conducted by AAE Speakers, a speakers bureau and talent agency, is leadership and motivation, cited by two out of five planner respondents. Rounding out the top three are diversity, equity, and inclusion, and artificial intelligence, mentioned by 38 percent and 36 percent of planners, respectively.

Sustainability 119

Sustainability Contracts 2024 2023 119

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. The larger groups are booking out at three to five years now.

Negotiating 98

Negotiating Management Contracts 2028 98

SmartMeetings

MAY 18, 2018

Booking popular musical acts for business events doesn’t have to break the bank. Beyond a great keynote speaker and spirited breakout sessions, the entertainment portion of an event itinerary is a memorable moment waiting to happen—especially when a big-name musical act performs a private show for attendees. It’s All in the Timing.

Speakers 60

Speakers Travel Hotels Banking 60

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Book demos. Make a decision.

Conference 195

Conference 2024 Event Apps Speakers 195

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Lori D’Agostino, EventMobi, Event Success Manager and speaker at the Virtual Masterclass – Hybrid or Virtual: How to Plan for 2021. Watch the on-demand session now!

2021 223

2021 Speakers Sponsorships Events 223

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . This is especially important when booking systems and additional costs.

Contracts 51

Contracts Insurance Government Travel 51

ePly

SEPTEMBER 4, 2019

Without a doubt, booking a speaker can take your event to the next level! This is the agreement that is securing both you and the speaker throughout the process, after all. However, it can often become overwhelming when you start to look at the fine details within the legal agreement. It’s important!

Speakers 63

Speakers Contracts Events 63

Eventmobi

JULY 27, 2022

For our first hybrid event, we streamed conference sessions live to a virtual audience and hosted a virtual expo where attendees could book 1:1 video meetings with exhibitors. Many conference speakers returned to lead case study sessions. ’ We brought back several popular speakers for encore showings of their sessions.

Education 195

Education Sponsorships Conference Contracts 195

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Grants and contracts. Revenues and expenses: Registration: $20. 20 – $10 = $10.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Conferences that Work

JULY 1, 2024

” —Extract from an interview with Cath Thompson of Peace and Security Funders Group (PSFG) by Alec Saelens on January 25, 2024 Rachel contracted me in 2022 for design consultation on PSFG’s first online peer conference. Who here could you enlist as an ally or speaker or support person? We do a lot of that and focus on that.”

2024 202

2024 Conference 2023 2022 202

Eventtia

MAY 18, 2022

Booking artists for your events can be a daunting task. It’s even more daunting if you’re not familiar with the process or don’t know all the little details that go into booking artists. When you’re not sure of the process or overlook the details, artist bookings can become a major headache in a heartbeat. The Booking Process.

Negotiating 62

Negotiating Contracts Travel Hotels 62

SmartMeetings

JULY 30, 2024

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Or would a more recognizable “big name” speaker make more impact? This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Attendease

SEPTEMBER 18, 2024

Not only does it shorten the learning curve, but you already know what to expect from a service and contract/policy standpoint—huge advantages when your bandwidth is stretched thin! Book a free demo today ! Book a call The post Top 8 Things to Remember When Managing Multiple Events appeared first on EventUp Planner.

Management 195

Management Sponsorships Event Management Events 195

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. Book a demo today! It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability. Learn More!

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

PCMA Convene

APRIL 6, 2024

Hayley Foster is a designated TEDx speaker coach with a coaching business as the Short Talk Expert. She authored a book, Don’t Tank Your TED Talk! 12 Mistakes Professional Speakers Make. This story is part of the March/April Convene cover and CMP Series on speaker coaching. 12 Mistakes Professional Speakers Make.

Speakers 52

Speakers 2009 2007 Contracts 52

PCMA Convene

JANUARY 5, 2019

Do not procrastinate as venues are booked well in advance. Then, research entertainers and guest speakers to check their availability and once you’ve selected speakers, book them as soon as possible. Make sure you have the signed, returned contracts to ensure they are secured.

Event Planning 87

Event Planning Contracts Consulting Banking 87

Eventmobi

MAY 17, 2023

The full experience offers attendees three days of discovery and 50+ hours of content, with executive keynotes, speakers from prominent software companies, workshops, entertainment, and lots of opportunities to network in between. Book your personalized demo of EventMobi’s Event Management Software platform today!

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

SpotMe Blog

SEPTEMBER 1, 2022

Speakers can break up a larger audience into breakout rooms and then call everyone back together at the end of the session. It may include the event agenda and information about the speakers and sponsors, for example. A force majeure clause is a clause included in most venue contracts. Keynote speaker. Breakout rooms.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Planning Pod

JULY 7, 2020

and are still booking up venue spaces for late 2020 and beyond. Some typical paper trail items you should make digital include: Client or vendor contracts. Contracts and other agreements can be sent and signed digitally. Having a standard style for proposals, contracts, invoices, etc. 3 – Fool-proof your calendar.

2020 109

2020 Venues Management Contracts 109

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. To minimize no-shows, put the requirement for a tech check in presenter contracts. And most people don’t want to dance non-stop for an entire party. But wait, there’s more!

Meetings 156

Meetings Tech Contracts Trade Shows 156

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 120

Meetings Contracts Speakers 2020 120