PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Surely, he thought, there must be a less aggravating way to book small meetings. So amid the flooding and frustration, he pivoted from another startup idea he was working on to pursue this: an online platform for automated, DIY instant bookings for small meetings.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Step 5 – Book a fitting venue and event date.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

Event Farm

JULY 8, 2022

Cost buy-in certainly helps (if you’ve bought a plane ticket, registered and booked the hotel you’re far less likely to flake out), but some sort of emotional or personal buy-in helps lock people in for the long run. “If My sense is that is a very bullying situation right now, so push back and take control.”.

Conference 246

Conference Food and Beverage Negotiating Hotels 246

GEVME

JUNE 27, 2018

Availability: It’s a no-brainer—to book a venue, it has to be available on your chosen dates. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from. Is the catering provider capable of accommodating allergies or any special food needs?

Conference 149

Conference Venues Food and Beverage Transportation 149

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 133

Food and Beverage Negotiating Contracts Venues 133

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. The larger groups are booking out at three to five years now.

Negotiating 98

Negotiating Management Contracts 2028 98

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Number of People. Venue Rental. Entertainment. Average cost/attendee. $75.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

SmartMeetings

JULY 28, 2023

Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Just follow the formula, right?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Event Industry News

JANUARY 22, 2020

Event professionals will be able to book non-traditional venues directly through their event management software (EMS) platform, thanks to an agreement announced today by Aventriand VenueBook. VenueBook is the only end-to-end solution available today for booking non-hotel meeting and event space directly, across multiple brands.

Food and Beverage 59

Food and Beverage Meetings Negotiating Contracts 59

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Book a demo today! Here’s how to get internal buy-in. Learn More!

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. If you do have a budget in place, let the venue know a number that is lower than what your actual budget is, allowing some room for negotiating. Make it a priority to book your venue far in advance. As the turnaround time gets shorter, you have less room to negotiate.

Negotiating 54

Negotiating Venues Food and Beverage Airlines 54

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. Planners book the venue, build a menu, confirm caterers, secure the technology needed for the event, and so on.

Negotiating 145

Negotiating Event Planning Education Food and Beverage 145

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Why food is the most important part of your event. Establish your event budget.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

MeetingsNet

APRIL 8, 2021

Especially because “the pace of meeting bookings has picked up tremendously since late March for events anywhere between Q3 2021 and early 2023, planners need to be transparent with us about the flexibility they have with their event dates,” noted White.

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Book venues with renewable energy sources like solar panels. Higher Food and Beverage Costs. This will ensure you have enough time for price negotiations.

2023 122

2023 Food and Beverage 2022 Negotiating 122

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Our goal is not just to book room nights: It’s to book the best room nights for our property to give our clients the best experience. In her world, it’s known as the DBR.

Hotels 110

Hotels Food and Beverage 2006 Negotiating 110

Coterie Spark

APRIL 22, 2022

There are tough questions to ask and even harder negotiations needed to be sure you get everything you expect. Don’t assume you’re getting everything you need—let a professional help you get it in writing.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

Event Marketer

JANUARY 22, 2024

Reservations are going fast, even White Castle’s 300-plus locations are requiring bookings for its 33-year tradition of a Valentine’s Day Dinner from 4-9 p.m. With Valentine’s Day falling on a Wednesday this year, restaurants will be overflowing with the post-workday rush of couples hoping to have a night out together. on the big day.

Food and Beverage 115

Food and Beverage Social Media 2022 Negotiating 115

MeetingsNet

NOVEMBER 8, 2022

Whether you’re booking airport shuttles or buses for off-site events, it’s tough to put the brakes on rising costs. Negotiate for the host hotel to provide complimentary town-car service for your speakers and VIPs. • MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage.

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

Eventinterface

JULY 14, 2016

Don’t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting – it will save you lots of time. You are no longer looked at as “one” individual meeting; you will be grouped with the thousands of meetings booked by HelmsBriscoe each year at these hotels.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Creating Win-Win Situations.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

SmartMeetings

DECEMBER 28, 2023

My book, “Attention Pays,” has many insights to drive profitability, productivity and accountability by paying extraordinary attention personally, professionally and globally. List your top three, non-negotiable activities you must complete before your head hits the pillow! You know attention to detail is paramount.

Food and Beverage 97

Food and Beverage Negotiating Events 2023 97

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Smart Meetings

NOVEMBER 1, 2021

We are booking small corporate meetings and associations for 2022. Room setups are still requested to be socially distanced and we are offering food and beverage in a separate space with more room to spread out. Many of the programs are operating on short windows, they are booking are within the year for the year, he reported.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

Social Tables

APRIL 17, 2019

Meanwhile attendees are putting more emphasis on food and beverage, forcing planners to get creative and make F&B a prime focus. of planners and property professionals believe events are more likely to be booked outside of a hotel than they were five years ago. Just take a note from the Beverly Wilshire in L.A., ” 17.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Planning Pod

SEPTEMBER 9, 2024

Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers. Here are few ideas: Upselling and cross-selling: Offer additional products and services to your clients to increase revenue per booking. Or is a new seasonal package driving up your ROI?

Food and Beverage 88

Food and Beverage Negotiating Sustainability Marketing 88

Master the Event

DECEMBER 9, 2023

Benefits of Booking Hotel Rooms through a Room Block For a meeting planner a lot of valuable information is obtained from a room block. Tips to Help Your Room Block Negotiations Ideally a planner wants to book the exact number of rooms for the exact number of nights that the meeting will occur. 2) Offer incentives.

Hotels 40

Hotels Food and Beverage Negotiating Conference 40

Event Planning BluePrint

JANUARY 18, 2022

.” Everyone gets the same plate of food, whether they like the sides or not. She booked a private 1:1 call with me so we could review her pricing structure and we soon realized two things: She wasn’t charging enough for her services. The package can include services like: Booking & Vendor Management.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Bonus points if they provide food and beverage options. Book your personalized demo of EventMobi’s Event Management Software platform today! So how should you price your package? Communicate, communicate, communicate!

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195