Smart Meetings

MARCH 7, 2025

1 2028 is Poised to Spur a Significant Market Shift With the demand for meeting space continuing to soar, event planners are increasingly feeling the pressure to lock in venues ASAP. Meeting profs can expect to have more breathing room when selecting venues, as the increased supply should ease some of the current space constraints.

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2025 2028 2030 Negotiating 147

Event Marketer

OCTOBER 28, 2024

If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. Is the venue willing to lose a booking from you to hold on to that exclusivity? Somewhere along the line they were told they couldn’t ask questions. They absolutely can.

Event Tech 258

Event Tech Tech 2025 Negotiating 258

GEVME

SEPTEMBER 7, 2018

We all know how hard it can be to find the right venue for an event. As possibly the hardest decision in event planning, choosing the right venue is one of the most important factors in making your event a hit. You saw the pictures of the venue option online, and you were impressed by what you saw.

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Venues Negotiating Social Media Event Planning 159

Velvet Chainsaw

FEBRUARY 25, 2021

Future bookings are getting more difficult as organizations are more reluctant to take on new risks. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds.

Contracts 437

Contracts Financial Negotiating 2021 437

Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees.

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Corporate Events Event Planning Negotiating Trade Shows 370

Smart Meetings

FEBRUARY 21, 2025

They are responsible for finding the perfect destination, securing a venue, managing logistics, and ensuring a seamless experience for attendees. Rising costs for venues, catering, A/V services, and transportation mean they are constantly looking for the best value. Attendees now expect more interactive and engaging events.

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Meetings Sustainability Contracts Tech 130

Smart Meetings

FEBRUARY 21, 2025

As a luxury hotel sales director, youve seen how increasingly sophisticated meeting planners are becoming in their venue selection. Sustainability Is Non-Negotiable More planners are prioritizing eco-conscious venues and destinations. Today’s elite corporate clients expect more than just recycling programs.

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2025 Meetings Sustainability Negotiating 130

Prestige Events Magazine

MARCH 6, 2023

An Advisory Board, representing a collective buying power of £320m, has been established for GRATIS, the end-to-end sourcing and booking tool provided by venuedirectory.com. At the inaugural meeting, Instant Book topped the agenda as part of the group’s drive to progress venue booking.

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Venues Automotive Negotiating Government 130

Endless Events

FEBRUARY 27, 2019

You’ve probably noticed a lot of fees when you are looking at venues. The venue AV charges really seem to pile up. As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” Video Transcription: Can I Negotiate Venue AV Charges? Brandt Kruger: Wifi.

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Negotiating Venues Contracts Sports 99

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. We are booking small corporate meetings and associations for 2022. He is also not seeing a lot or protracted negotiations. Planning your return to in-person?

Food and Beverage 277

Food and Beverage Venues Hotels Telecommunications 277

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

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Negotiating Contracts Hotels Consulting 264

Event Marketer

FEBRUARY 22, 2024

The Global Business Travel Association’s annual report and forecast cites factors other than the pandemic’s influence for creating a “dynamic environment” in business travel spend and booking. A number of organizations, event properties and venues are using sustainability campaigns and air emissions tools to help track and offset activities.

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2024 Travel Trade Shows 2023 325

Smart Meetings

SEPTEMBER 21, 2022

While in-person meetings are on the rise, meeting planners are booking much more short-term with less prep time. Prior to the pandemic, large events were booked up to three years in advance, whereas now, many are booked within the year. Read More : Negotiating and Cost-saving Tips for Real Meetings. Meeting Trend No.1:

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Meetings Negotiating 2022 Hospitality 263

Smart Meetings

MARCH 20, 2024

Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints. Work with the venue if a problem arises.

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Contracts 2024 Negotiating Food and Beverage 246

Eventinterface

JULY 27, 2016

Dozens of factors go into the venue selection process. Meeting Planners need to make an informed decision based on what each venue has to offer in terms of accommodations, location, pricing and availability. Here are a few questions or issues to be aware of as you search for your next conference venue. Venues vary significantly.

Venues 157

Venues Conference Negotiating Contracts 157

Velvet Chainsaw

APRIL 13, 2020

The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again. Room rates should be adjusted to keep attendees from booking outside the block. Look for hotels to run booking promotions and bring commissions back up to 10 percent. Do the Right Thing.

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Contracts 2009 Hotels 2020 397

EventSource

MARCH 13, 2020

The cost of things like your venue rental and wedding band will likely include a minimum amount of staff and equipment needed. Avoid It : Before booking your venue (or any vendor) have them check out the space and indicate whether or not extra equipment is needed. Extra Equipment/Rentals. Sorry, not much we can do about that.

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Negotiating Advertising Venues Speakers 240

Planning Pod

FEBRUARY 24, 2025

Be an open book with your clients and highlight value for money. This detailed breakdown shows exactly where your investment goes, from venue rental and catering to our dedicated project management team. Navigate negotiations: Approach negotiations as a partnership, focusing on long-term relationships and finding a win-win.

Negotiating 88

Negotiating Events Management Marketing 88

Event Farm

MAY 5, 2021

For this panel, Ryan invited two event planners who, like him, are passionate about bringing events back safely: Ari Nisman, president and CEO of Degy Booking International and Degy World LLC , and Margaret Launzel-Pennes, CEO and co-founder of TBX: Total Brand Experience. The Playbook provides three valuable tools for venue scouting. .

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2021 Event Planning Insurance Transportation 306

GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Budget Considerations.

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Meetings Contracts Insurance Hotels 123

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 195

Contracts Insurance Negotiating Government 195

SmartMeetings

JANUARY 18, 2018

Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A Negotiating: never, ever accept the hotel’s first offer, experts agree. You know from experience that hotels always leave wiggle room to negotiate down. Here’s what to focus on.

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Negotiating Contracts Hotels Meetings 72

Smart Meetings

OCTOBER 4, 2024

The venue, which boasts 179 guest rooms ranging from king suites designed to look like a fishing lodge to bunk rooms, is now accepting reservations for winter 2025. This streamlines meeting profs’ booking process for roughly 2,000 rooms. Field & Stream Lodge Co. Indoors, 5,800 sq.

Travel 242

Travel 2025 Hotels Sports 242

Milestone Events Group

JULY 29, 2020

Will Wedding Venues Negotiate the Price? . When considering different wedding venues, it is helpful to understand what might be negotiable and what is not. . Venues tend not to be very flexible with their pricing, but a few factors will influence their willingness to negotiate: . .

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Negotiating Venues Site Selections Event Management 52

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event? Management.

Contracts 119

Contracts Venues Negotiating Sustainability 119

SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Wolfe follows chatter on hotel fees on Twitter, and watched as the members of a national nonprofit group recently “went ballistic” over the daily fee charged when they booked at their convention hotel in Maryland.

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Negotiating Hotels Food and Beverage Contracts 75

Prestige Events Magazine

APRIL 5, 2022

Richard Smith, Sales Director, Wyboston Venue Management and Wyboston Lakes Resort. There is a logic that says that, now that pandemic restrictions have been lifted, the work of Business Development Managers (BDMs) in hotels and venues would naturally return to what it was before the pandemic.

Hotels 130

Hotels Venues Management Negotiating 130

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Surely, he thought, there must be a less aggravating way to book small meetings. So amid the flooding and frustration, he pivoted from another startup idea he was working on to pursue this: an online platform for automated, DIY instant bookings for small meetings.

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Meetings 2014 Food and Beverage Contracts 97

Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! And being a planner is stressful enough as it is, so when you add choosing a venue for your event to the equation, there’s a high probability your heart rate goes up. Can I Negotiate Venue AV Charges?

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Negotiating Contracts Hotels Venues 70

Coterie Spark

APRIL 22, 2022

Venue availability, room capacity, and nightly rates might seem like the only boxes you need to check off, but it’s the smaller, less obvious details that can become massive headaches. Once you finish searching for hotels, you also have to: Contact the venues. Synthesize your notes so you can pick a venue.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

EventSource

APRIL 14, 2020

With the city and events currently in lock-down, would-be newlyweds have been left scrambling looking to book new dates for their entire wedding team! She gathered all the available dates for all the venues, reviewed contracts, and reached out to our vendors. In about a week’s time we were able to choose dates in October of this year.

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2020 Contracts Negotiating Government 296

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 65

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. We encourage you to book them.

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Contracts 2025 Negotiating Hotels 52

Endless Events

JANUARY 12, 2018

If you want to go around the world, there’s the free report about the 25 Best Event Venues and Destinations in 2018, which takes you from Anaheim to Singapore. 9 Ways You Can Collect Accurate Data with Venue Sourcing Solutions. Thankfully, technology is here to save the day through the power of venue sourcing solutions.

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2018 Event Ideas Venues Tech 114

Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. We’ve tracked down some tips to help event organizers keep their venue costs as low as possible. However, if you truly have set a budget for your venue costs this allows you to quickly cut to the chase with a possible venue. Compare different venues.

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Negotiating Venues Food and Beverage Airlines 54

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. They know their market inside and out—every special event venue, every caterer, and every entertainer.

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Negotiating Event Planning Education Venues 145