Hubilo Blog

APRIL 3, 2018

Conference planning is a no easy job. Event planning overall, for that matter, is a stressful job. There is a wide range of conference planning tools in the market that make life much easier for conference planners juggling 10 tasks at a time. This is where the conference planning software comes in.

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Coterie Spark

MARCH 24, 2025

Are you ready to unlock the power of AI at your next conference? AI is reshaping the conference planning landscape, offering groundbreaking tools that engage attendees, streamline management, and maximize impact. Of course, its not always clear how to use artificial intelligence in conference planning.

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Velvet Chainsaw

JANUARY 17, 2019

Unfortunately, we tend to overgeneralize from others’ stories, from anecdotal information and from small sampling sizes. Our brains are inclined to any information that comes in the form of the story. Because it means we ignore relevant information. They connect on a personal and emotional level. Our Misguided Trust In Stories.

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PCMA Convene

SEPTEMBER 4, 2020

“We saw that as a win all around, and our attendees were really pleased that we offered it this way, because they were able to get data insights on a weekly basis; whereas in the past, you go to the event and you get a lot in a day and a half, but it’s like a fire hose of information,” he said.

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Velvet Chainsaw

JUNE 17, 2019

That means training and supporting all association staff who will be working on site at your events and ensuring they have the resources and information necessary to do their jobs well. Event pros often augment their department group with staff from other parts of the organization to form an expanded logistics or operations team.

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Eventmobi

MAY 23, 2024

During the event, subject matter experts share information on a specific topic with attendees. As such, seminars are typically less formal than other conference types. This kind of conference often features multiple speakers, who each present information on related topics. We hope not! Stay tuned.

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Velvet Chainsaw

JULY 13, 2016

What is the breakthrough you most want to see happen in your conference in the next year? What do you imagine could be possible if you were truly collaborating with your conference planning team, leadership and volunteers? How will this webinar help your conference planning?

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InitLive

FEBRUARY 10, 2021

With an excellent event team and a good strategy, you can plan and organize a successful conference for your organization. However, approaching conference planning with outdated methods can lead to a slow and exhausting planning process. Event Planning Automation. Event Planning Automation.

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InitLive

NOVEMBER 29, 2019

For me, I would consider the investment well spent if I came back from the conference more informed or knowledgeable on the my desired topic, and ready to action that information in a meaningful way. If so, budgeting for next year was simple, conference organizers could count on me and my team coming back year over year.

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InitLive

NOVEMBER 10, 2022

There is a lot of planning that goes into an in-person conference event. That's why it is so important to start your conference planning process well in advance. It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around.

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Velvet Chainsaw

NOVEMBER 6, 2018

Your brain on story acts very differently than when your brain is receiving data, facts and information. During the storytelling and listening process, our brains link unrelated images and better understand critical information. We can’t help it. It’s part of our human nature to crave and connect with stories.

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Attendease

MAY 21, 2024

Here are 6 ways to facilitate networking at your next healthcare conference or seminar. Make sure your conference planning app has social integration When planning your healthcare event, consider using a conference planning app that integrates with social platforms. Not sure which solution to choose?

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Velvet Chainsaw

JULY 27, 2017

Most conferences offer some type of learning opportunities for their participants. From informal peer networking to roundtable discussions to formal expert lectures and panel discussions. Traditionally, the goal of conference education is to deliver as much information as possible as fast as possible to as many people as possible.

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Velvet Chainsaw

JUNE 6, 2023

They Provide Updates without Being Asked: Regular updates are crucial for keeping everyone informed and on track. They don’t just let concepts float in the air; they drive them forward by taking responsibility or prompting the team to act. The best project managers provide consistent updates without being prompted.

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Master the Event

DECEMBER 11, 2023

It is the responsibility of the meeting planner and team to make sure that everything, and I do mean everything, has been planned, organized and is ready for the onslaught of attendees. Conference Planning Resources – It’s All About Business! Be Focused – Remember you are attending the conference for a reason.

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Velvet Chainsaw

DECEMBER 23, 2020

Do you participate in a formal or informal peer group to help you navigate the future? The post Get Conference Inspiration from Trusted Peer Connections appeared first on Velvet Chainsaw. I came away from this exchange more confident and bullish for a future of hybrid events that engage multiple audiences. And that gives me hope.

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Velvet Chainsaw

JULY 28, 2017

But most conference experiences have changed very little, if at all. They compete with the Internet to distribute content and deliver information. So what type of conference education are you serving your customers—shallow learning, advancement learning or deep learning? Do you even know the difference between the three?

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Velvet Chainsaw

JANUARY 18, 2017

In the conference arena, conference choice architects frame their programming based on solving the needs of their target audience. Many people have yet to experience good learning design during conference sessions. Most participants are still passively sitting listening to an expert dispense information.

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Eventmobi

NOVEMBER 2, 2023

Choose the right event tech tools to help you streamline different aspects of planning and executing your conference, like registration, check-in, networking, panel discussion, and more. Create a website for your conference. Your website is a central hub for all information about your conference!

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Velvet Chainsaw

APRIL 6, 2017

Our cry of face to face is better is being undermined by science that shows our brains respond the same way to online or face to face conference experiences. This means delivery of information and content distribution for conferences won’t make the cut. Differentiation Provides The Distinctive Advantage.

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Velvet Chainsaw

OCTOBER 19, 2016

Articulating, Fostering And Advancing A Conference Purpose. Investing in conference speakers to deliver information, without first investing in the organization’s beliefs and the event’s purpose, puts the cart before the horse. Valentine, Reshan Richards and Brad Ovenell-Carter for their work in Blending Leadership.

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Velvet Chainsaw

MARCH 22, 2017

This means designing conference experiences that go full frontal ! The Traditional Low Level Cognitive Conference. Most conference experiences are passive. They deliver information and distribute content for listening and consumption. Decrease Information Exposure. Your frontal lobe becomes discombobulated.

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Velvet Chainsaw

JUNE 9, 2016

A Momentous Catalyst To Conference Attendee Behavior Change. I am often asked how to get conference attendees to adopt 21 st Century learning habits. The majority of conferences treat attendees as consumers of information. Why do some conference organizers resist relabeling conference attendees to participants?

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Master the Event

DECEMBER 12, 2023

Today there always seems to be someone stating that they have they latest and greatest conference planning guide to help you do your meeting planning job. Of course, many of the larger conferences have planners that know their way around a convention center – or at least they had better know their way around.

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Master the Event

APRIL 5, 2022

The banks were talking about how soon, all of your financial information would be connected to that one little card. Conference Planning Software – Is It Right for You? There are several different options for planners to look at when considering conference planning software. OK, time to age myself….

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Eventmobi

JANUARY 10, 2024

However, when you adopt a conference app, you’ll see several distinctive benefits for your attendees and your team, including: Easy access to event information. There’s nothing more efficient than having all event-related information in the palm of your hand. Increased engagement. Make a decision. Set up your software.

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Event Industry News

APRIL 11, 2022

You share schedules as URLS, so if anything changes (which it always does) the schedules update automatically AND Joi is mobile friendly so all your event information is at your fingertips all of the time. But these schedules are not static documents, they are dynamic. Now you are thinking that sounds great but how much does it cost?

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Velvet Chainsaw

JULY 17, 2024

They are kept informed on the progress of all of the tasks. The matrix below provides a starting point for how the RACI could be applied to streamline communications and decision-making. The leadership team owns the strategy, purpose, and budget. Membership may own the creative design, while marketing is responsible for the creative design.

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Velvet Chainsaw

JANUARY 24, 2018

They have to consider the holistic conference experience through the lens of their target market. Curating the conference content and information to be delivered through speakers and panels is not enough. Scheduling expert speakers or successful member presenters is no longer enough.

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Conferences that Work

SEPTEMBER 21, 2016

If so, I can send you more detailed information regarding these campaign components. Will the post-stay blog post include the information that the stay and meals were paid for by Brand X and that the InfluentialEventProf was paid a fee by Brand X? Would you be interested in participating? We are really hoping to work with you!

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Velvet Chainsaw

JANUARY 30, 2017

These event experiences provide opportunities for cognitive dissonance—the mental discomfort experienced when a person is confronted with new information that contradicts current beliefs, ideas or values. How mentally stimulating is your conference experience currently? Your participants’ conference experience must enhance engagement.

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Velvet Chainsaw

FEBRUARY 21, 2017

This information-based content is best shared in other formats. Speakers should no longer be the sage on the stage, but rather the guide on the side. State-of-the-industry or year-in-review general sessions look in the wrong direction. Welcoming receptions that aren’t.

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Velvet Chainsaw

SEPTEMBER 16, 2016

Will I need to know, understand use this information for success? These are the questions your conference programming must answer. Conference attendees that feel that can learn the new information, understand it and perform it successfully are more engaged. Their Level Of Perceived Importance Of The Topic And Programming.

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Velvet Chainsaw

SEPTEMBER 12, 2016

Instead of amusement-park escapism thrills, our conferences need to design and foster real 4D experiences: deep learning, deep play, deep reflection and deep connections. Deep learning is different than the acquisition of information. Our conference consumption/reflection ratio is widely out of whack to paraphrase Umair Haque.

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Master the Event

FEBRUARY 10, 2024

And that’s where an event planning checklist comes in. An event planning template is designed to walk you through the various stages involved with planning an event. Consider an event or conference planning checklist as a starting point. Download, or Print, Our Event Planning Checklist Here.

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Velvet Chainsaw

MARCH 20, 2017

It links information back and forth across other brain regions. Healthy resilient brains wire and fire their neural networks across four major lobes: frontal, temporal, parietal and occipital. The frontal lobe of your brain acts as the central command center. The frontal lobe is about one-third of your entire brain says Chapman.

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MeetingsNet

MAY 28, 2019

On the basis of all the experience you’ve gathered from past events, create your own individualized event planning strategy and adjust your actions over time. Collect information from previous events to build a data-driven approach that hones in on the key needs and priorities for your attendees. Create your own event standards.

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