InitLive

NOVEMBER 10, 2022

There is a lot of planning that goes into an in-person conference event. That's why it is so important to start your conference planning process well in advance. It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around.

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Master the Event

JANUARY 12, 2024

A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane…both definite musts in successful conference planning! The best way to an organized event is an uber organized event planning checklist.

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Master the Event

APRIL 5, 2022

Conference Planning Software – Is It Right for You? There are several different options for planners to look at when considering conference planning software. There are some softwares available that can help you plan your entire conference, every little detail, from a to z.

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InitLive

NOVEMBER 25, 2021

Whether you’re a nonprofit event planner , association membership manager, event director, or convention planner, this guide will help you plan the most effective, engaging convention possible for your audience members. 11 Steps to Plan a Successful Convention. 5 Convention Planning Best Practices. Pick a venue.

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Social Media Speakers Transportation Conference Planning 97

SevenEvents

MAY 26, 2022

Here at Seven Events, we offer conference planning services to make your next venue selection as smooth as possible. Below are 3 top tips to consider when choosing your next conference space. Location: Location is essential to get right when choosing your conference space. What is the venue layout like?

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Capterra Event Management

JANUARY 23, 2018

Smartsheet Event Budget Workbook and Conference Planning Worksheet. These are best for smaller events without too many moving parts, and cover basic expenses such as venue, decorations, and staff. Venue and decorations. Here are a few examples: Venue: Room rental. Associated housing and transportation costs.

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Food and Beverage Venues Entertainment Social Media 74

Master the Event

FEBRUARY 9, 2024

When setting out to plan a conference, it’s often said that choosing the right venue is the most important task. I find planning a conference is like playing cards, pick a card any card. And saying the venue selection is more important than say choosing the city or DMC or accommodations is a crap shoot.

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Coterie Spark

JULY 25, 2022

If you’re currently hunting for a venue for your next meeting or conference, here are some ways our team efficiently, productively, and comfortably helps our clients find their dream venue. The Coterie Spark team can end up touring seven venues in a single day, which makes efficiency an absolute necessity.

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Coterie Spark

JUNE 28, 2021

Overwhelmed by fall conference planning options? Well partner, what’s it gonna be: a virtual, in-person, or hybrid conference this fall? COVID-19 has changed the world, and has shifted how events and conferences are imagined/planned, it’s a new frontier! Transportation, transportation, transportation.

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Boomset

AUGUST 5, 2018

If you are chosen to be a conference organizer, you should take it as an opportunity to give back to the society. In case networking is not your thing, conference planning should be a chance to share your talent with the guests. Do you want to know how to plan an efficient and effective conference event?

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Master the Event

DECEMBER 13, 2023

Knowing which questions to ask a potential client can help an event organizer select the right venue. In this post I’m going to show you why the budget planning process doesn’t have to be the toughest part of an event proposal. Here Are Three Areas Where You Can Trim an Event Budget Transportation. Venue Rental Fee.

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Canadian Special Events

MARCH 17, 2024

The Canadian Dam Association Annual Conference is a heavily volunteer-led initiative. Most of the 14-person Conference Planning Committee were based in the conference destination, St. John’s, making for wonderful “on the ground” volunteers. Once again, the exhibitors loved the trade show traffic! Awards Luncheon New!

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Expo Logic

DECEMBER 27, 2019

Factor in other carbon footprint variables such as attendee air and car travel, hotel room energy expenditures, venue energy expenditures and discarded food, and you begin to see where the EPA is coming from. While exact stages and operations will vary, green event planning tenets cover: Transportation. Meeting and event venues.

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QC Event School

FEBRUARY 22, 2022

Event planners for trade shows – companies that organize trade shows and conferences. Meeting planners – businesses that need a planner to help them with their meeting or conference planning. Corporate event planners – businesses holding meetings and conferences. Coordinating transportation.

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Expo Logic

DECEMBER 27, 2019

You won't always get the chance to tour a venue in-person. Digital venue floor plans are your next best bet when any situation prevents you from a first-hand tour. For an even greater exploration of the venue, consider asking for matterport imaging or similar 3D replications for an ultra-realistic walkthrough.

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Expo Logic

DECEMBER 27, 2019

It's event management 101 to relay important venue information with event attendees before they step foot on-premise. Parking and main entry info: Guide guests to exactly where they need to be and give them information about parking or transportation logistics. Survey the Venue for Logical Check-In Flow. Banners or flags.

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Expo Logic

DECEMBER 27, 2019

Venue information: This includes all information about the venue space, like the address, square footage, seating arrangement and technical capabilities. If you are using a professional transportation or chauffeur service, nearby accommodations will also save you money. Provide the Speaker With a Private Space.

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Expo Logic

DECEMBER 27, 2019

Speakers are often one of the largest draws to a conference or industry event, so guest-speaker management must be a well-oiled operation ensuring the speaker's ease and comfort — and your peace of mind. Planning a conference? Session and Abstract Management. Payment Processor. Augmented Reality.

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Coterie Spark

OCTOBER 4, 2021

As we continue to navigate what the “new normal” means for in-person gatherings around the world, we remain in what we call the Wild West of Conference Planning. With that in mind, here are a few things to consider when planning your next conference: Government Mandates and Venue Requirements .

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