Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Tips for Negotiating Your Next Big Event Contract Cheryl M. The post Best of 2023: Event Contracts and Budgeting appeared first on Smart Meetings.

Contracts 105

Contracts 2023 Negotiating Financial 105

MeetingsNet

JUNE 18, 2020

One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.” In other words, the cleaning protocols listed in the contract are solely the responsibility of the property to fulfill and monitor.

Contracts 115

Contracts Negotiating Financial Travel 115

Planning Pod

JANUARY 10, 2021

Hotel sales, banquet and private event managers know what it’s like to work under pressure. Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Eventinterface

JULY 27, 2016

Obviously, you want the most impressive facility for your conference. Here are a few questions or issues to be aware of as you search for your next conference venue. You can market the conference as an opportunity for checking out the town and its attractions, restaurants, museums and entertainment and shopping district.

Venues 157

Venues Conference Negotiating Contracts 157

MeetingsNet

NOVEMBER 16, 2023

engine is impressive, but planners need to understand how best to use its contracts section and how human expertise is still required. of Grimes Law Offices, LLC, the legal contracts section of the Spark platform should be approached with care. For example, he asked the system for an overbooking clause for a group hotel contract.

Contracts 105

Contracts Meetings Hotels Transportation 105

GEVME

JUNE 27, 2018

Every conference starts with an idea. Whether it’s increasing awareness about a niche-related issue or building a platform for new ideas, your goal will define the vision of your conference. Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. When to start looking for a venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. The planner/conference host needs to be sure that they have covered all their bases and prepared for any and all situations. What does this mean? Temptations.

Conference 154

Conference Venues Speakers Travel 154

Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said. “All Hotels want to make up for lost time, lost money.

Negotiating 92

Negotiating Contracts 2026 Hotels 92

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. As described below, very few hotels (and venues) seem to have implemented ASHRAE’S building readiness standards for air quality in their properties. Accommodations.

Meetings 329

Meetings Airlines 2021 Travel 329

Eventmobi

MAY 18, 2020

I have done a lot of reading on what the new look will be for meetings, parties, conferences, food, etc. Las Vegas is dedicated to paving the way when it comes to reopening strategies and safety precautions for hotels and meeting facilities. I have both adjusted AND invested in my business. we are all planning without parameters.

Entertainment 396

Entertainment Hotels Venues Retail 396

EventMB

AUGUST 19, 2024

There has been a significant increase in what we call variable or on-demand planner contracting tied to third-party planning organizations,” said Todd Taranto, president of Cadre , a placement firm for event industry freelancers. She now finds herself contracting for fellow FICP members.

Meetings 160

Meetings Contracts Insurance 2007 160

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. appeared first on Conferences That Work. No related posts.

2021 360

2021 Travel Events Fashion 360

Attendease

JANUARY 21, 2021

Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Jennifer Glynn, CITP - Managing Director Meeting Encore and Intuitive Conferences & Events, Immediate Past President SITE global. Shift: Touchless.

2021 397

2021 Food and Beverage Travel Sustainability 397

Coterie Spark

APRIL 3, 2024

Why should you hire conference and meeting planners? Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. We produced a conference for 250 guests where a famous singer was set to perform in the evening. Below are our favorite behind-the-scenes stories!

Conference 95

Conference Meetings Transportation Entertainment 95

Smart Meetings

FEBRUARY 27, 2023

Do you need to find new monetary sources for conferences, conventions and trade shows? Give attendees a discount code on the last day of the conference that is only good for the next 30 days. Establishing the conference fee, contracting with the venue and locking the dates will require some effort.

Conference 111

Conference Sponsorships Trade Shows Insurance 111

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

Conference 98

Conference Site Selections Negotiating Contracts 98

SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

Conference 98

Conference Site Selections Negotiating Contracts 98

MeetingsNet

AUGUST 6, 2024

Meanwhile, downtown Tampa—where the city’s convention center and several big hotels reside—narrowly dodged significant flooding, as the Hillsborough River alongside the downtown district crested just below the top of its seawall. However, Tampa International Airport saw more than 150 flights cancelled on Sunday.

Contracts 59

Contracts Banking Medical Meetings Hotels 59

Smart Meetings

NOVEMBER 27, 2024

The Coalition’s 41st convention emphasized strength and resilience National Coalition of Black Meeting Professionals (NCBMP) held its 41st annual convention in Birmingham, Alabama, at Sheraton Birmingham Hotel and Westin Birmingham Hotel Nov. To do that, we have to show it by inviting them to the conference.

Education 98

Education 2024 Hotels Hospitality 98

EventMB

JUNE 21, 2022

To her dismay, she learned that none of the bus drivers handling transfers to the hotels would be touching any of the luggage on the buses. Checking into a hotel In Reno, she knew not to expect daily housekeeping service, but she did not expect to find a bed with no bedding. “I The hotel was very grateful.”.

Hotels 172

Hotels Transportation Trade Shows Contracts 172

SmartMeetings

FEBRUARY 11, 2021

Consider these additional challenges for the meetings industry: The new criteria for business and event-related travel now includes health-related risks, complicating the decision to approve conference attendance. Contracting for the bare minimum level of technical support is a bad idea. But what will it cost?

2021 124

2021 Meetings Hotels Financial 124

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Hotels, B&Bs, and corporate apartments are popular event accommodation partners. Contact nearby hotels for room block quotes and rate proposals.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Four Best Venue Management Software Solutions of 2021. #1 1 – Planning Pod.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

MAY 28, 2020

And numerous new procedures are being implemented by hotels, such as Marriott International and Hilton Hotels, that planners and attendees must henceforth abide by, such as six-foot distancing , wearing protective equipment and temperature checks. Contract doesn’t provide what will happen as a result of the occurrence of the event.

Contracts 111

Contracts Government Consulting Hotels 111

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel. Thanks so much!”.

2021 98

2021 Meetings Contracts Hotels 98

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

2024 105

2024 Meetings Contracts Hotels 105

MeetingsNet

MARCH 1, 2024

It’s tough to imagine a meeting that might run more smoothly than the Event Services Professionals Association’s annual conference, the most recent edition of which took place in late January in Indianapolis. One was for planners of a 2027 association event requiring 9,000 rooms on peak across nearly 50 hotels.

2027 98

2027 Contracts Hotels 2024 98

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

Event Marketer

OCTOBER 4, 2023

The city’s challenges related to homelessness, crime and drugs are part of a combination of factors that are impacting the city’s event business, with a number of big tech conferences announcing historic moves out of the city and to Las Vegas. And the hotels are beautiful in San Francisco. We can’t easily change the size of our hotels.

Travel 122

Travel 2024 2026 2025 122

PCMA Convene

SEPTEMBER 30, 2020

During the spring and early summer, Saunders and her team communicated regularly with the hotel, which was closed during lockdown and set to re-open on July 1. Even though the hotel would be open by our original dates, they told us they would not be able to staff up in time,” Saunders said. New Health and Safety Protocols. “We

Trade Shows 106

Trade Shows Contracts 2020 Food and Beverage 106

Smart Meetings

NOVEMBER 15, 2022

After two years of not meeting, companies and audiences may have different goals and expectations so conferences that were previously produced as simple iterations on the previous years’ event must now be reinvented whole cloth. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus. Tell a Story.

Financial 98

Financial Insurance Medical Meetings Contracts 98

SmartMeetings

JUNE 30, 2020

The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. MD: We’re at a crossroads because everything is changing quickly, and the reality is different in different areas of the country and different types of hotels.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

SmartMeetings

MAY 11, 2020

Once in-person mass gatherings were restricted, virtual conferences and meetings immediately became the only viable option. They are the driving force behind the virtual conference production. Virtual Conference Platform Specialist: Manages the tool used to create on-demand sessions and live events. The future is hybrid.

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? You want to give as many details as possible about who, what, when, why, everything about your program to the hotel,” Poole said. Hotels are being inundated right now with RFPs and they hit the decline button real quick.” What should you include in the RFP?

Negotiating 105

Negotiating Contracts Hotels Consulting 105

SmartMeetings

MARCH 30, 2020

At the same time, planners who normally require a site inspection before they sign a contract are discovering that the right tools can help them make decisions now, while the properties are available. Ask for a Zoom-type video conference inside of the venue’s floorplan. Post-Corona Adoption.

Hotels 115

Hotels Travel Contracts Transportation 115

SmartMeetings

APRIL 1, 2020

Big companies such as Google and Facebook announced cancellations of major conferences in the United States, as did Mobile World Congress and travel trade show IBT Berlin in Europe. Dominguez acknowledged that, often, meeting planners often have no choice but to pull the plug as they are tasked with undoing years of contracts in a day.

Contracts 95

Contracts Hotels Trade Shows Education 95