Conferences that Work

FEBRUARY 28, 2022

The old meeting industry normal is long over, and many event professionals are still hoping and waiting for a new normal. In October 2020 I wrote two posts [1 , 2 ] about what a meeting industry new normal might look like. Holding in-person meetings: what do we now know? It’s time to take another look. Accommodations.

Meetings 329

Meetings Airlines 2021 Travel 329

Conferences that Work

NOVEMBER 11, 2024

10 years ago, I pointed out that most meetings are small meetings. It seems the meeting industry is finally catching on to this reality and its benefits. Smaller meetings, known by industry experts as micro events, continue strong growth. These are smaller (< 100 attendees) meetings, often held offsite.

Meetings 183

Meetings 2024 Contracts Conference 183

Velvet Chainsaw

MARCH 15, 2023

IStock Photo by cyano66 Before the pandemic, one could argue that jobs with life-and-death consequences were surely more stressful than planning an annual conference. Exhibitors are being more selective about the conferences they will support. Annual conference budgets are usually finalized 12-plus months prior to the event.

Event Planning 370

Event Planning Food and Beverage 2023 2019 370

GEVME

JUNE 13, 2018

The unique story of any conference should begin with the goal and then a detailed plan on how to reach this goal. In his article for Smashing magazine , the founder of HybridConf, Zach Inglis, states that the aim of every conference organiser should be to create experiences that reenergize people and fill them with new zeal for their work.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Conferences that Work

FEBRUARY 6, 2023

Many more people are going to die and contract Long COVID. Under the circumstances, it’s shocking that the meeting industry has developed no widely-accepted standards for safer events. Read the full article at Conferences That Work The post Standards for safer events appeared first on Conferences That Work.

Contracts 296

Contracts Conference Events Meetings 296

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. To prevent them from signing a bad contract, we’ve put together five tips to help them navigate the surprisingly complex world of hotel contracts.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Attendease

NOVEMBER 6, 2024

Whether you’re organizing a corporate conference, a product launch, a holiday party, or a training seminar, this handy tool turns overwhelming project timelines into bite-sized, actionable steps. Venue contracts take weeks to finalize? Use it during team meetings to guide discussions and track progress.

Event Planning 370

Event Planning Contracts Risk Management Speakers 370

Velvet Chainsaw

NOVEMBER 16, 2022

Throughout 2022, nearly every meeting service provider continues to be short-staffed and plagued by last-minute no-shows or insufficiently skilled workers. To best prepare you, here are eight kinds of curveballs other meeting professionals have been thrown so far in 2022, with expectations extending into 2023— and how to deal with them.

Conference 195

Conference Food and Beverage 2022 Hotels 195

MeetingsNet

NOVEMBER 16, 2023

The new meetings-industry A.I. engine is impressive, but planners need to understand how best to use its contracts section and how human expertise is still required. That’s the small print on the legal prompts in Spark, the meetings-specific generative-A.I. Warning: Please note that the generated output is not legal advice.

Contracts 105

Contracts Meetings Hotels Transportation 105

EventMB

AUGUST 19, 2024

Meeting planners have been seeing more “Open to Work” badges on LinkedIn and hearing from colleagues who left in-house jobs to start their own firms. After leaving her job, she pivoted to her own company, Page-One Meetings and Events , which she had previously started as an LLC to do charity work.

Meetings 161

Meetings Contracts Insurance 2007 161

Smart Meetings

DECEMBER 22, 2023

Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Meetings MBA: Budgets, Models and Forecasts Budgets are great for estimating and tracking spending. In short, think big.

Contracts 105

Contracts 2023 Negotiating Financial 105

Eventmobi

JANUARY 10, 2024

Without a doubt, conference apps are a must-have tool for any event organizer. However, with so many different event apps for conferences on the market, it can be tough to know which one is right for you! What Is a Conference App? Before we dive into providers, you need to know what a conference app is.

Conference 195

Conference 2024 Event Apps Speakers 195

Smart Meetings

AUGUST 20, 2024

Scott Frankel Attendees to Smart Meetings’ Culinary Experience, hosted at Paris Las Vegas, were treated to a free learning session led by Scott Frankel, president of Animatic Media LLC & Conference-On-Demand + LIVE. The post 4 Event AV Contracting Tips to Consider appeared first on Smart Meetings.

Contracts 98

Contracts Conference Speakers Meetings 98

Velvet Chainsaw

NOVEMBER 6, 2017

According to Convene ’s most recent Meetings Market Survey , on average 6 percent of a meeting’s direct expenses fall in the marketing/promotion category. After studying 100 or so meetings’ profit and loss (P&L) statements in great detail, I can confirm that this expense line item varies greatly.

Marketing 80

Marketing Food and Beverage Attendance Marketing Conference 80

EventMB

JANUARY 26, 2023

Skift Take: If attendees are going to take on the challenges of traveling to your next event, they’re going to want to see more than the inside of the conference venue. Find out how the “one contract, one contact” model can simplify your planning process and help every member of your audience maximize their time on the ground.

Contracts 209

Contracts Entertainment Travel Conference 209

Attendease

AUGUST 26, 2024

Here’s a brief overview of common examples of corporate events: Conferences and seminars Academic or professional conferences and seminars allow companies to share industry knowledge, thought leadership, and best practices. These events can vary greatly in size and complexity, taking place in-person , virtually , or in a hybrid format.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Conferences that Work

SEPTEMBER 20, 2021

Make no mistake; I love to design and facilitate in-person meetings. But, as meeting professionals, we have a professional duty of care during the COVID-19 pandemic , and I think it’s important to provide a realistic assessment of risk for meeting stakeholders—especially potential attendees.

2021 360

2021 Travel Events Fashion 360

Coterie Spark

APRIL 3, 2024

Why should you hire conference and meeting planners? Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. We produced a conference for 250 guests where a famous singer was set to perform in the evening. Contact us to learn more!

Conference 95

Conference Meetings Transportation Entertainment 95

Smart Meetings

JUNE 27, 2023

But entering a new relationship with a hotel usually comes with a detailed contract of agreements and stipulations. Smart Meetings chatted with Cheryl M. year period of time have shifted into the future years causing a significant demand and compression issue when contracting with hotels,” Payne said.

Negotiating 92

Negotiating Contracts 2026 Hotels 92

Conferences that Work

NOVEMBER 13, 2022

Here are five examples of how explicit communication improves meetings. 1—Tell attendees how your meeting socials will be social! Want to make your meeting “socials” actually social? A little explicit pre-party communication will improve your meeting. Don’t just throw a party with loud music.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 221

Contracts 2024 Conference Venues 221

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. If there is a reasonable expectation of privacy, such as in a personal office, closed meeting room, or private residence, live streaming your event without permission is a no-go. What is Considered a Public Place?

Wireless 448

Wireless Events Social Media Venues 448

Attendease

JANUARY 21, 2021

When we emerge from our government-imposed cocoons, we are less likely to find participants content with trends that meet pop culture standards but rather will shift and seek those that tie into the deeper values they have put to the test over this past year. This eloquently sums up what 2021 will need as we return to live events.

2021 397

2021 Food and Beverage Travel Sustainability 397

Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

2024 105

2024 Meetings Contracts Hotels 105

Smart Meetings

FEBRUARY 27, 2023

Do you need to find new monetary sources for conferences, conventions and trade shows? Give attendees a discount code on the last day of the conference that is only good for the next 30 days. Establishing the conference fee, contracting with the venue and locking the dates will require some effort. Optimize each for SEO.

Conference 111

Conference Sponsorships Trade Shows Insurance 111

Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. Start Early The first tip is to book early and contract early! Explore Widely That U.S. News list included Rome (No. 9 for its iconic canals, opulent St.

Meetings 105

Meetings Contracts Transportation Hotels 105

Attendease

APRIL 5, 2021

Some conferences were already offering hybrid formats prior to the pandemic. The main program would be in-person; those who couldn’t commit (or afford) to travel and multi-day stays would watch the conference program online through a more affordable ticket option. Set yourself up for success.

Sponsorships 273

Sponsorships Management Contracts Events 273

Smart Meetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Procurement principles are useful tools for you to establish your own organization’s buying power for future conferences.

Conference 98

Conference Site Selections Negotiating Contracts 98

Conferences that Work

DECEMBER 18, 2023

Before 2020, I was designing and facilitating around a dozen in-person meetings and conferences a year. After COVID decimated the meeting industry, I focused on the design and facilitation of online meetings. He has stayed on top of new meeting trends and technologies for decades. In 2023, in-person is back!

2023 208

2023 Conference 2006 2020 208

SmartMeetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Procurement principles are useful tools for you to establish your own organization’s buying power for future conferences.

Conference 98

Conference Site Selections Negotiating Contracts 98

Conferences that Work

JULY 1, 2024

All the conferences I design and facilitate have a time and place for participants to share their experiences. PSFG has a deep appreciation for the importance of meeting design. One of the first things we did was a short exercise that helped us explore the essence of her desired meeting. And that’s okay. I get feedback!

2024 202

2024 Conference 2023 2022 202

GEVME

JULY 2, 2018

With the meetings industry getting more sophisticated, the costs of event production are quickly increasing. It’s pretty common to think of a sponsorship package as a contract established between an event organiser and a sponsor. For Dell, the engagement in this conference was obviously a great way to popularise its products.

Sponsorships 200

Sponsorships Tech Hospitality Conference 200

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. And prioritize.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Eventmobi

JULY 27, 2022

Simultaneous live hybrid conference and trade show. For our first hybrid event, we streamed conference sessions live to a virtual audience and hosted a virtual expo where attendees could book 1:1 video meetings with exhibitors. We repackaged content from our past conferences, webinars, and podcasts. Event Type.

Education 195

Education Sponsorships Conference Contracts 195

Eventmobi

MAY 18, 2020

I truly believe we will see some sort of digital/hybrid component for in-person events into 2021 and beyond, and I want my clients’ meetings to be as effective, engaging, and inclusive as possible. I have done a lot of reading on what the new look will be for meetings, parties, conferences, food, etc. DontPostponeCelebrate.

Entertainment 396

Entertainment Hotels Venues Retail 396

Conferences that Work

SEPTEMBER 19, 2022

Consulting for large, well-known organizations obviously confers a certain amount of status. For example, meeting rooms, specialized support staff, and travel budgets are often plentiful and generous. And if I can’t do a good job for them, whatever the quantity of work, I won’t sign a contract.). Access to resources.

Consulting 156

Consulting Contracts Banking Conference 156

Smart Meetings

NOVEMBER 27, 2024

The Coalition’s 41st convention emphasized strength and resilience National Coalition of Black Meeting Professionals (NCBMP) held its 41st annual convention in Birmingham, Alabama, at Sheraton Birmingham Hotel and Westin Birmingham Hotel Nov. Joshua Grimes, photo by On The Run LLC “Those words are gone from most hotel contracts,” he says.

Education 98

Education 2024 Hotels Hospitality 98