SmartMeetings

MARCH 7, 2025

Her attorneys did not see a hand of God in the decision, so the agency was responsible for the terms of all signed contracts. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients. Lets be honest, initial hotel contracts rarely favor the client, she said.

Management 52

Management Negotiating Contracts Site Selections 52

Connect Your Meetings

AUGUST 3, 2018

Jim Clapes, 37, works in New York City as conference and events manager at the Drug Policy Alliance. What I do: I am directly responsible for the planning and management of the biennial International Drug Policy Reform Conference, annual staff Retreat and 20 to 30 additional organizational events throughout the year.

2018 76

2018 Sponsorships Site Selections 2014 76

Connect Your Meetings

JULY 9, 2019

I also manage the pre-show selection process, including contracting, site selection and visitation. What I am working on now: I’m gearing up for our annual WASTECON conference in Phoenix, Arizona. I am also the key contact for all partnered vendors. My interest in meetings and expo grew very quickly.

2019 76

2019 Site Selections 2016 Contracts 76

Event Leadership Institute

FEBRUARY 11, 2021

Flying to present to a client in their office doesn’t mean someone is willing to mingle with hundreds of people at a conference or reception. With demand for in-person event venues and vendors at historically low levels, expect supply to contract. Mask Wearing. Industry Consolidation. Venues will close. Escrow Battles.

2021 109

2021 Site Selections Contracts Venues 109

SmartMeetings

AUGUST 24, 2017

The experts at venue sourcing and event management company Conference Care have some suggestions (and a detail checklist) for making the most of these essential tours. Conference Care Head of Operations Louise Harwood, recommends paying close attention to a venue’s true capacity. Evaluate Access. Consider True Capacity.

Site Selections 80

Site Selections Negotiating Conference Venues 80

Master the Event

APRIL 5, 2022

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Capterra Event Management

APRIL 25, 2017

Venue Selection. Conferences. Site Selection. Includes conferences, meetings, graduations. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. The Top 8 Conferences Event Professionals Have to Attend. Price: $345 – $875. Aesthetics.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

SmartMeetings

NOVEMBER 3, 2022

To mitigate the issues caused by high demand and staffing issues, it is paramount that planners communicate needs clearly—preferably during the time of drawing up a contract—to determine which services and outlets may be subject to limitations and to set expectations at host venues. Communicate and Create Timelines. Celebrate Safely.

Site Selections 105

Site Selections Venues Hotels Contracts 105

Event Leadership Institute

NOVEMBER 22, 2019

This looming economic threat is the impetus for a webinar I gave recently for FICP (Financial & Insurance Conference Planners) titled Recession-Proofing Your Job: Strategies for Improving Your Value. Are you viewed as a commodity or a business partner?

Contracts 55

Contracts 2009 Site Selections Insurance 55

Connect Your Meetings

FEBRUARY 9, 2018

We asked experts to help deconstruct the complexities of the AV world to equip event coordinators of all experience levels with new information to employ at upcoming conferences. Site selection, for both the destination and specific venues, also plays a key role in determining AV expenses. What’s Trending in AV.

Site Selections 59

Site Selections Social Media Contracts Technology 59

PCMA Convene

JULY 31, 2017

Nominated by Alison Milgram, CMP, DES, Senior Events Manager, PCMA, which held PCMA Education Conference 2017 at the New York Marriott Marquis — “It was a little after 10:30 p.m.on Her calm and sweet demeanor makes her a pleasure to be around on those long days on site. Conference Services Manager, Westin Cleveland Downtown.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Connect Your Meetings

JULY 18, 2019

Author bio: Jordan Atherton, CMP, is a senior advisor and meeting and event planner at 1st Global, where she is responsible for the planning and execution of all external education meetings and special events, with a primary focus on the company’s largest annual event, National Conference.

Risk Management 54

Risk Management Management 2013 Site Selections 54

PCMA Convene

JULY 22, 2024

The Glasgow Declaration on Climate Action in Tourism, launched in late 2021 during the UN Climate Change Conference, signaled a commitment by tourism industry organizations to slash carbon emissions in half by 2030 and achieve net zero before 2050. That’s when the site selection contracts end — that’s now 2025,” Hansen said.

Site Selections 52

Site Selections Sustainability Transportation 2026 52

Capterra Event Management

JANUARY 31, 2017

My program directors are so engaged with our upcoming November conference based off of the feedback I gave them from my course.” Venue Selection. Conferences. Site Selection. Vendor/Contract Management. Intro to Corporate Meetings, Events, and Conferences. Universal Class: Event Planning 101.

Event Planning 40

Event Planning Contracts Social Media Event Management 40

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Schedule: Events need to be broken down into manageable chunks.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Velvet Chainsaw

APRIL 4, 2023

Some associations and meeting organizers are reevaluating their site-selection requirements for future meetings as well as how to mitigate fall-out from members as they move forward with meetings at destinations previously contracted.

Site Selections 195

Site Selections Contracts Conference Meetings 195

PCMA Convene

APRIL 11, 2017

Meanwhile, similar bathroom bills are being considered in other states — 16 as of last month, according to CNN — which can certainly affect a planner’s site-selection process. But what recourse do conference organizers have when discriminatory legislation is passed in a future host city that is already on the books?

Contracts 53

Contracts Government Site Selections 2015 53

MeetingsNet

MAY 18, 2023

Upset that a Philadelphia property is hosting the far-right Moms for Liberty conference, three Pennsylvania legislators took up their concerns with the hotel’s GM. For meeting professionals, the situation is a good reminder of several site-selection and risk-management best practices. Industry lawyer Joshua L. Grimes, Esq.

Risk Management 111

Risk Management Contracts Hotels Site Selections 111

PCMA Convene

OCTOBER 31, 2016

that February to present to the Republican National Committee’s Site Selection Committee. A month later, representatives from the selection committee visited Cleveland, and the city moved to the next round of the competition. “It Representatives from all eight cities traveled to Washington, D.C., The capacity here is large.

2016 40

2016 Social Media Hotels 2014 40