Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. Like it or not, booking quality entertainment can make a huge difference - it can turn a forgettable conference or event into a successful one; by the same token, not booking quality entertainment can also make a good event a little less memorable.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. a musical festival).

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

InitLive

MARCH 4, 2021

Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. InitLive has had the privilege of working with many conferences, some of which are the largest in their industry.

Conference Planning 107

Conference Planning Conference Sponsorships Speakers 107

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

GEVME

JANUARY 27, 2020

Events and gatherings happen in all sizes, at all kinds of social and commercial environments — whether it is a Christmas party, a large scale conference or a business event. Transportation . Web conferencing software for live streaming the conference. Conference software for the event itself. Transportation.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

EventMB

JUNE 21, 2022

Other challenges have arisen on the air transportation end, with pilot and crew shortages resulting in flight cancellations and lengthy delays. “It Ground transportation has been another challenge, sometimes requiring contracting with several bus companies, including some located out of the city. “If

Hotels 158

Hotels Transportation Trade Shows Contracts 158

Event Industry News

AUGUST 20, 2018

ILEC Conference Centre , part of the actual Hotel Ibis London Earls Court, firstly opened in 1972. Over the next 30 years, the hotel operated under several brand names (Centre Hotel, Ramada, Park In…) until 2003 when Accor hotels Group took over the management contract under the Ibis brand.

Conference 76

Conference 2003 2010 Hospitality 76

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

Venues 78

Venues Conference Food and Beverage Automotive 78

Smart Meetings

NOVEMBER 26, 2024

Since her mother was traveling in the 1990s, laws have changed to require hotels to contract for ADA rooms, guaranteeing they will be available when the person arrives, rather than making it upon request. Transportation is another area where resources and timing are stretched. It’s a cultural fit.”

Transportation 98

Transportation 2024 Contracts Speakers 98

Prestige Events Magazine

MARCH 11, 2024

Elena joins the venue as Sales and Marketing Director from Hyatt Place London Heathrow Airport, where she re-launched the hotel post-pandemic, built a brand-new corporate base, and secured several major airline contracts. New Finance Director EeLain Ong has worked across multiple sectors throughout her 28-year career in financial services.

Financial 92

Financial Insurance Airlines 2024 92

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress. Conferences. Areas of interest. Brand Events.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show.

Venues 115

Venues Conference Food and Beverage 2014 115

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Ground-Transportation. Want more? Get quotes from multiple AV vendors.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

MARCH 30, 2020

At the same time, planners who normally require a site inspection before they sign a contract are discovering that the right tools can help them make decisions now, while the properties are available. Ask for a Zoom-type video conference inside of the venue’s floorplan. It will give you the look and feel of being in the space.

Hotels 115

Hotels Travel Contracts Transportation 115

GEVME

NOVEMBER 7, 2018

Take care of any legal issues and contracts. The following are subject to regulation: budget, price (including additional expenses), cancellation conditions, terms and duration (from when the venue is at the organizer’s disposal), closure of streets for transportation, construction supervision, and other event-specific criteria.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Sign any contracts with vendors.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. He is negotiating with transportation companies, as well. Some CVBs have also offered to make up the difference.

2019 89

2019 Meetings Insurance Negotiating 89

Smart Meetings

MAY 20, 2022

IMEX initiatives and efforts in this domain may provide inspiration and a roadmap of ideas for those teams seeking to apply practices in their own conferences, meetings and events. When we apply this concept to the world of events, this would translate to venue and hotel fossil fuel emissions and supplier freight transport.

Sustainability 98

Sustainability 2022 Transportation 2011 98

PCMA Convene

JULY 27, 2022

To best prepare you, here are seven kinds of curveballs we’ve seen thrown at event organizers of large conferences in 2022 — and how to deal with them. The meeting rooms you contracted for may have been double booked. Are masks required while using rideshare or public transportation? Short-staffed. Space Conflicts. ON THE WEB.

Hospitality 105

Hospitality Hotels Contracts Transportation 105

SmartMeetings

JULY 8, 2020

For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We How will we greet our guests?

Travel 119

Travel Contracts Hotels Transportation 119

Event Marketer

OCTOBER 4, 2023

The city’s challenges related to homelessness, crime and drugs are part of a combination of factors that are impacting the city’s event business, with a number of big tech conferences announcing historic moves out of the city and to Las Vegas. Finally, we have great deals for those that are signing multiyear contracts at one time.

Travel 122

Travel 2024 2026 2025 122

Planning Pod

APRIL 12, 2020

Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Event Income. Advertising – print and online Donations Exhibitors – booths, tables Registrations and ticketing Sponsorships.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. A cold, wet can of soda might be refreshing but attendees are less likely to squirrel it away for later in their conference bag. she says. •

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

Conference 52

Conference Venues Transportation Negotiating 52

TicketBud

OCTOBER 26, 2023

Researchers from the University of Cambridge found that hybrid conferences combined with the promotion of land-bound travel “could be a feasible compromise to reduce emissions by almost 90%.” Offer Alternative Transportation Above, we mentioned how air travel can inflict a large environmental toll.

Sustainability 118

Sustainability Transportation Travel Education 118

PCMA Convene

NOVEMBER 23, 2021

The 26th United Nations Climate Change Conference of the Parties (COP26) hasn’t been the only conference to address the climate crisis. 12 in Glasgow, Scotland, a number of other significant conferences have recently taken place, addressing the climate crisis. 8th Annual Net Zero Conference.

Conference 52

Conference Sustainability 2013 Speakers 52

Coterie Spark

OCTOBER 4, 2021

As we continue to navigate what the “new normal” means for in-person gatherings around the world, we remain in what we call the Wild West of Conference Planning. With that in mind, here are a few things to consider when planning your next conference: Government Mandates and Venue Requirements . Don’t Pack a Room or Bus.

Conference 52

Conference Government Transportation Social Media 52

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. Finally, always make sure that you confirm all agreed times, dates, costs and any other details in a written contract. Transportation and Parking. Another aspect to take into consideration is transport links to and from the event venue.

Venues 106

Venues Insurance Transportation Events 106

Event Industry News

SEPTEMBER 10, 2018

The Association of Festival Organisers (AFO) has announced the dates for its 2018 Conference. Now in its 32 nd year the Conference will take place on 9, 10 and 11 November at the prestigious Stratford Manor Conference Centre and Hotel near Stratford upon Avon. At Conference we try to help people avoid the pitfalls”.

Conference 49

Conference Insurance Contracts Transportation 49

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. Without a firm hotel contract, everything else is up in the air. The easier it is for guests, the more likely they will attend your conference or event. Transportation. Why Negotiate a Hotel Block?

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Expo Pass

JULY 2, 2024

Heather Pilcher, the CEO and Executive Producer of Blue Spark Event Design has planned everything from corporate conferences to brand activations, designing a planning model that advances the customer service experience. Educate yourself to ensure it has everything you need, including public transport, restaurants, and other amenities.

Travel 78

Travel Transportation Contracts Hotels 78

SmartMeetings

JUNE 3, 2019

With VR, planners can cut out travel, hotel stays and transportation expenses. Savvy Contract Negotiations. Contract negotiation is an incredibly important—if not the most important—part of planning your event. When something happens at an event, the terms of the contract determine who pays the price.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. MeetingsNet: A Craigslist for Cancelled Meetings?

Tech 82

Tech Contracts Social Media Event Tech 82

Eventscase Blog

SEPTEMBER 18, 2024

These can range from small gatherings to large conferences, and the organiser must ensure that every aspect of the event is aligned with the client’s vision and more specifically with their objectives. What Is an Event Organiser? An event organiser is a professional responsible for planning, coordinating, and executing events.

Negotiating 98

Negotiating Contracts Transportation Financial 98

Social Tables

AUGUST 29, 2017

Whether it’s a wedding, a business conference, or a large reunion, guests appreciate the ease of booking a room that is already reserved for the group. When reviewing the contract, be sure to understand what is expected of them as well as what the hotel is responsible for providing. What’s Best for Your Event? Click To Tweet.

Hotels 68

Hotels Contracts Transportation Travel 68