Smart Meetings

NOVEMBER 4, 2024

Meet the Experts Ellie Hurley, events director at Financial and Insurance Conference Professionals (FICP), has spent the past three years leading FICP’s event-specific approach to sustainability and social impact and also holds the Sustainable Event Professional Certificate (SEPC) from Events Industry Council (EIC).

Sustainability 219

Sustainability Event Planning Hotels Travel 219

Eventmobi

MAY 23, 2024

A well-planned and executed conference will do wonders for your organization. A conference can help you achieve these things—if you host it correctly. To ensure your conference is a smashing success, invest in conference management. Keep reading this comprehensive guide to learn: What is a Conference?

Conference 292

Conference Management Speakers Event Apps 292

Smart Meetings

NOVEMBER 8, 2024

With nearly 20 years in the travel and tourism industry, Pace has held positions at numerous destination organizations at both the state and local levels and spent over a decade with Visit Florida. She will oversee contracting for group room blocks and events and work on new client acquisition in local and international markets.

Food and Beverage 246

Food and Beverage Tourism Hospitality Hotels 246

Event Marketer

JULY 25, 2024

It wasn’t long ago that force majeure was commonly perceived as insignificant boilerplate language added to the end of an event contract. Court of Appeals verdict, a new precedent for event contracts may have been set, as MeetingsNet reports. Now four years later, in the wake of a U.S.

Financial 289

Financial Contracts Negotiating 2021 289

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

Conference 246

Conference Site Selections Negotiating Contracts 246

Smart Meetings

NOVEMBER 13, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 211

2024 Tech Transportation Negotiating 211

Velvet Chainsaw

MARCH 12, 2020

Global, national and local governments are all over the board on prescribed actions, from declaring states of emergency to barring travel. Many organizations are banning business travel altogether, with large companies mandating that employees work virtually and educational institutions closing campuses to students and staff.

Government 446

Government Social Media Contracts Travel 446

Smart Meetings

FEBRUARY 21, 2025

Meeting planners are responsible for the success of corporate events, conferences, and incentive programs. Unexpected cancellations, attendance fluctuations, and travel restrictions have made rigid contracts a dealbreaker.

Meetings 130

Meetings Sustainability Contracts Tech 130

Smart Meetings

DECEMBER 16, 2024

Our webinars, the Knowledge Exchange, brought us essential insights on AI, incentives, wellness and contracts, just to name a few! Incentive Secrets: Tips for All-Inclusive Smooth Sailing What are the perks of all-inclusive incentive travel?

2024 130

2024 Healthcare Contracts Travel 130

Smart Meetings

MAY 26, 2022

Editor’s note : This Week in Travel (TWT) is your essential guide to smoothing the road from here to there for your attendees and yourself. This week, the CDC raised their assessment of travel risk for monkeypox from level one (practice usual precautions) to level two (practice enhanced precautions). Key findings include.

Telecommunications 297

Telecommunications Travel 2021 2020 297

MeetingsNet

JUNE 18, 2020

One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.” In other words, the cleaning protocols listed in the contract are solely the responsibility of the property to fulfill and monitor.

Contracts 114

Contracts Negotiating Financial Travel 114

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

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2024 Meetings Contracts Hotels 264

Attendease

JANUARY 21, 2021

Communication from the first touchpoint must answer the questions every experienced traveler will have. Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Shift: Revolution of Recognition and Rewards.

2021 397

2021 Food and Beverage Travel Sustainability 397

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. The main concern is air travel.

2021 394

2021 Travel Events Fashion 394

EventMB

JANUARY 26, 2023

Skift Take: If attendees are going to take on the challenges of traveling to your next event, they’re going to want to see more than the inside of the conference venue. Find out how the “one contract, one contact” model can simplify your planning process and help every member of your audience maximize their time on the ground.

Contracts 209

Contracts Entertainment Travel Conference 209

Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. The planner/conference host needs to be sure that they have covered all their bases and prepared for any and all situations. International Travel & Timing.

Conference 154

Conference Venues Speakers Travel 154

Attendease

AUGUST 26, 2024

Here’s a brief overview of common examples of corporate events: Conferences and seminars Academic or professional conferences and seminars allow companies to share industry knowledge, thought leadership, and best practices. These events can vary greatly in size and complexity, taking place in-person , virtually , or in a hybrid format.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Eventinterface

JULY 27, 2016

Obviously, you want the most impressive facility for your conference. Here are a few questions or issues to be aware of as you search for your next conference venue. You can market the conference as an opportunity for checking out the town and its attractions, restaurants, museums and entertainment and shopping district.

Venues 157

Venues Conference Negotiating Contracts 157

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. Two important caveats are that I’m assuming travelers: Are fully vaccinated; and. Airline travel seems reasonably safe these days. Train travel has a similar risk exposure.

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Meetings Airlines 2021 Travel 332

GEVME

JUNE 27, 2018

Every conference starts with an idea. Whether it’s increasing awareness about a niche-related issue or building a platform for new ideas, your goal will define the vision of your conference. Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. When to start looking for a venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Smart Meetings

MAY 20, 2022

IMEX initiatives and efforts in this domain may provide inspiration and a roadmap of ideas for those teams seeking to apply practices in their own conferences, meetings and events. When convening an in-person event, people will need to get there, and will ultimately incur travel-related emissions along the way. Getting Centralized.

Sustainability 246

Sustainability 2022 Transportation 2011 246

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. Augmented Income Streams. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 223

2019 Meetings Insurance Negotiating 223

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

Travel 130

Travel Meetings Negotiating Contracts 130

Smart Meetings

SEPTEMBER 5, 2018

Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must. Between parking, mileage, airfare, taxis, hotel room nights, meals, and per diems—travel expenses can add up.

Entertainment 267

Entertainment Travel Advertising Sponsorships 267

Smart Meetings

NOVEMBER 14, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

OCTOBER 12, 2022

Events Industry Council (EIC) in partnership with its global EIC Equity Task Force, released the results of its 2022 Equity Benchmarking Study at an IMEX press conference. At this new conference center, there are no restaurants, says Director of Group Sales Louis Gonzales. “It DEI Task Force Marks Starting Point for Improvements.

2022 293

2022 Airlines Hotels Tourism 293

Smart Meetings

NOVEMBER 14, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

NOVEMBER 7, 2018

From minimum wage increases to hotel taxes and subsidies for new conference properties, voters in mid-term elections on Tuesday were asked to weigh in on a number of issues that could affect where you hold your meetings and how much they will cost. Voters in Jackson Hole, Wyoming, renewed a 2 percent hotel occupancy tax.

Tourism 225

Tourism Hotels Travel 2010 225

Smart Meetings

NOVEMBER 14, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

NOVEMBER 15, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

NOVEMBER 15, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

NOVEMBER 14, 2024

With nearly 20 years in the travel and tourism industry, Pace has held positions at numerous destination organizations at both the state and local levels and spent over a decade with Visit Florida. She will oversee contracting for group room blocks and events and work on new client acquisition in local and international markets.

Tourism 130

Tourism Food and Beverage Hospitality Hotels 130

Attendease

APRIL 5, 2021

Some conferences were already offering hybrid formats prior to the pandemic. The main program would be in-person; those who couldn’t commit (or afford) to travel and multi-day stays would watch the conference program online through a more affordable ticket option. Set yourself up for success.

Sponsorships 273

Sponsorships Management Contracts Events 273

SmartMeetings

MARCH 7, 2025

Her attorneys did not see a hand of God in the decision, so the agency was responsible for the terms of all signed contracts. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients. Lets be honest, initial hotel contracts rarely favor the client, she said.

Management 52

Management Negotiating Contracts Site Selections 52

Smart Meetings

NOVEMBER 14, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

NOVEMBER 15, 2024

With a large number of attendees coming from Asia, the West Coast location provided an unmatched ease of travel, and its proximity to Seattle made it even easier, being less than a 30-minute drive from Seattle and SEA-TAC Airport. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

2024 130

2024 Tech Transportation Negotiating 130

Smart Meetings

JUNE 28, 2024

MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 This reduces travel, housing and F&B costs. If you can contract far enough in advance, you can secure better rates before supply is squeezed. How can meeting professionals get creative to save costs while preserving impact?

Food and Beverage 187

Food and Beverage 2030 2024 Negotiating 187