Event Farm

JULY 8, 2022

To ensure that your attendees return to your conference year after year delivering a memorable event experience is key. This is why “Reimagining the Conference” was the perfect topic for Part 4 of our virtual workshop series on Crafting the Event Experience. During this session, ??POP Don’t Forget Who Got You There.

Conference 246

Conference Food and Beverage Negotiating Hotels 246

GEVME

JUNE 27, 2018

Every conference starts with an idea. Whether it’s increasing awareness about a niche-related issue or building a platform for new ideas, your goal will define the vision of your conference. Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. When to start looking for a venue.

Conference 149

Conference Venues Food and Beverage Transportation 149

Smart Meetings

JUNE 28, 2024

MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. DMC experts shared tips for containing costs without skimping on the program.

Food and Beverage 187

Food and Beverage 2030 2024 Negotiating 187

SmartMeetings

MARCH 7, 2025

Expert negotiator tips for managing policy changes in uncertain times Other than expensive, unreliable Wi-Fi, there are few things meeting professionals hate more than uncertainty. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients.

Management 52

Management Negotiating Contracts Site Selections 52

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What drives the need for all-in-one solutions?

Event Management 195

Event Management Management Food and Beverage Event Tech 195

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Endless Events

AUGUST 30, 2018

There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block? The easier it is for guests, the more likely they will attend your conference or event. Food and beverage needs.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Things like long queues, limited food and beverage options, understaffing, and poor accessibility can make your events frustrating experiences. Poor budget accountability. Too many decision-making layers.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Number of People. Venue Rental. Entertainment. Average cost/attendee. $75.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Planning Pod

JANUARY 17, 2017

That was a period when conferences were being cancelled, meetings dramatically cut back and weddings put on hold, and since then clients and promoters have generally taken a more judicious and measured approach to event budgeting and spending. Negotiate contracts with ferocity. Focus on quality over quantity.

Food and Beverage 134

Food and Beverage Negotiating Contracts Hotels 134

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Endless Events

NOVEMBER 15, 2022

We’re predicting that in 2023, we’ll see more corporate events, conferences, and exhibitions than in the last three years. . More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs.

2023 122

2023 Food and Beverage 2022 Negotiating 122

Event Farm

JULY 8, 2022

To ensure that your attendees return to your conference year after year delivering a memorable event experience is key. This is why “Reimagining the Conference” was the perfect topic for Part 4 of our virtual workshop series on Crafting the Event Experience. Missed Part 4 of our Crafting the Event Experience Workshop series?

Conference 100

Conference Food and Beverage Negotiating Hotels 100

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Here’s how to get internal buy-in. The same goes for virtual and hybrid events.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? There are tough questions to ask and even harder negotiations needed to be sure you get everything you expect. That’s why we recommend letting experts, like the professional hotel sourcing team at Coterie Spark, manage your hotel sourcing. Interested in learning more?

Venues 98

Venues Food and Beverage Negotiating Hotels 98

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Negotiation.

Negotiating 145

Negotiating Event Planning Education Food and Beverage 145

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show.

Venues 115

Venues Conference Food and Beverage 2014 115

Eventinterface

JULY 14, 2016

Experienced hospitality sales and marketing industry expert, Jasmine Eldeen, shares her advice on how Meeting and Conference Planners can overcome the challenges of a seller and supplier market. What do you see as the most challenging aspect of being a Meeting and Conference planner, and how do you overcome that challenge?

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? Much of that is coordinated through the conference services manager (CSM). Think about it: how do you feel after most multi-day conferences or events? Probably not great.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

SmartMeetings

MARCH 17, 2020

and conference attendees are enjoying breakfast in airy prefunction space outside a ballroom. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. When we gather with our peers, we don’t brag about ADR or how we “won” a contract negotiation.

Hotels 110

Hotels Food and Beverage 2006 Negotiating 110

MeetingsNet

NOVEMBER 8, 2022

Negotiate for the host hotel to provide complimentary town-car service for your speakers and VIPs. • Talk with your host city’s CVB to see what they can arrange for your group, from price discounts to airport greeters who can point people toward the right conference shuttle. Tried-and-True Ground-Transportation Cost Cuts. • Event-Tech.

Transportation 86

Transportation Food and Beverage Negotiating Hotels 86

Social Tables

AUGUST 31, 2017

Skip negotiations over event perks. Every time a large meeting or conference is being planned, hotels are asked for the same things: Early check-in or late checkout for guests. Discounted food and beverage or room rates. Instead of wasting time, just skip the negotiations. Click To Tweet. Parking vouchers.

Hotels 79

Hotels Marketing Negotiating Social Media 79

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Planning Pod

SEPTEMBER 9, 2024

Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers. Make the effort to identify areas where you can cut costs without compromising quality, such as negotiating better deals with suppliers, streamlining operations, or reducing waste.

Food and Beverage 89

Food and Beverage Negotiating Sustainability Marketing 89

PCMA Convene

NOVEMBER 23, 2021

It’s hard to think of a conference with higher stakes than COP26, which took place Oct. COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. (Dean Calma/IAEA).

Negotiating 98

Negotiating Sustainability 2030 Government 98

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

SmartMeetings

MARCH 7, 2025

Expert negotiator tips for managing policy changes in uncertain times Other than expensive, unreliable Wi-Fi, there are few things meeting professionals hate more than uncertainty. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients.

Management 52

Management Negotiating Contracts Site Selections 52

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Bonus points if they provide food and beverage options. Annual conference sponsorship Hosting an annual conference? You could address potential objections in this second email as well!

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. This will require you to have some serious negotiation skills or a huge budget. Forget your Conventional Ballroom! Cool Event Venues For Your Next Event.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

MeetingsNet

NOVEMBER 21, 2023

As a result, the recent IMEX America show in Las Vegas had a breakout session featuring four planners with ideas on how to navigate the costs for food and beverage at meetings, and it was a standing-room-only affair. which effectively precluded the group from going to an outside restaurant for even one meal.

Food and Beverage 69

Food and Beverage Contracts Negotiating Hotels 69

Master the Event

DECEMBER 13, 2023

Have you ever gone to a conference meeting where the room set up didn’t really match the format of the meeting? How to plan a conference meeting room set up basically depends on what’s going to happen during the conference meeting itself. This set up is perfectly fine for a keynote or presentation style of conference meeting.

Conference 40

Conference Food and Beverage Meetings Negotiating 40