GEVME

APRIL 25, 2018

Here are the main reasons why corporations put so much effort into planning and executing corporate events, along with the types of events they usually correspond with: Raise brand/product awareness (trade shows, conferences, product launches). Have you ever successfully negotiated a price with an event vendor before? At the event.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Eventinterface

JUNE 28, 2016

“The meetings and event industry is easily affected by economic and political uncertainty, however it will take at least two years for the separation conditions to be negotiated and no one really knows what will happen,” said Al Wynant, co-founder and CEO of Eventinterface.

Meetings 100

Meetings Negotiating Transportation Travel 100

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Corporate events in conference halls, at hotels, or in crowded bars have become pretty commonplace and boring. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Event Marketer

FEBRUARY 22, 2024

Advocacy groups like Transport & Environment and its Travel Smart campaign are actively tracking corporate flying activities and policies, as the group has identified that a 50-percent reduction in business travel from pre-COVID levels is “needed this decade to cap global warming at 1.5 degrees Celsius,” Reuters reported. “It

2024 128

2024 Travel Trade Shows 2023 128

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 89

2019 Meetings Insurance Negotiating 89

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Every venue has add-ons that might be necessary to create that perfect conference experience. Accessibility.

Conference 78

Conference Venues Wireless Hotels 78

Event Industry News

APRIL 29, 2019

This will save you time and cost transporting all the gear to and from the event and help keep your checklist organised. Though the external supplier may incur more costs due to the travel, you may be able to negotiate an end price. Need a spare part in a hurry? It’s important to gather your options when choosing an AV supplier.

Transportation 91

Transportation Negotiating Travel Venues 91

Smart Meetings

SEPTEMBER 18, 2023

The exchange rate is always a moving part of our negotiations, but it has never been a major concern or a main deciding factor as fluctuations (except some rare occasions) are always contained and can be counterbalanced with some adjustments to the program. Secrets for Seamless Transportation There’s no secret sauce for this.

Meetings 105

Meetings Contracts Transportation Hotels 105

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show.

Venues 115

Venues Conference Food and Beverage 2014 115

Gallus Events

JANUARY 14, 2020

In December 2019 I travelled to Madrid to attend the Sustainable Innovation Summit, an official side event at the COP 26 UN Climate Change Conference. COP 25, the UN Climate Change Conference, which has the objective to move the United Nations Paris Agreement into practical action, really couldn’t have got off to a worse start.

Sustainability 165

Sustainability Airlines Government 2030 165

PCMA Convene

NOVEMBER 23, 2021

It’s hard to think of a conference with higher stakes than COP26, which took place Oct. COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. (Dean Calma/IAEA).

Negotiating 98

Negotiating Sustainability 2030 Government 98

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Nobody wants to not have an annual conference.”. John Rissi. Annette Suriani.

2019 124

2019 Transportation Hospitality Travel 124

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

Conference 52

Conference Venues Transportation Negotiating 52

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. However, if you can be flexible on the date of the event, don’t be afraid to negotiate. Fortunately for you, venue search engines are the perfect tool for finding the perfect venue worldwide as well as the top conference destinations.

Venues 106

Venues Insurance Transportation Events 106

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Corporate events in conference halls, at hotels, or in crowded bars have become pretty commonplace and boring. If you’re lucky, the event market will offer a variety of good venues.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Social Tables

JUNE 12, 2024

Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. Consider offering airport transportation or providing hotel shuttles for out-of-town events. Contact nearby hotels for room block quotes and rate proposals.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Eventscase Blog

SEPTEMBER 18, 2024

These can range from small gatherings to large conferences, and the organiser must ensure that every aspect of the event is aligned with the client’s vision and more specifically with their objectives. This includes negotiating with vendors, securing services, and maintaining a contingency fund for any unforeseen costs.

Negotiating 98

Negotiating Contracts Transportation Financial 98

SpotMe Blog

MAY 31, 2023

The same goes for the professional services field, where partner/customer conferences, sales kickoffs, academies, and onboarding are popular types of in-person events. Experiential learning Attending an in-person conference or congress gives you a chance to immerse yourself in the content.

2023 130

2023 Technology Event Apps Social Media 130

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Ellen Boddington (President, Stellar Conference & Event Management Inc., A handful of event tech vendors or event suppliers will only agree with negotiable prices that too not up to the expectation and the budget.

Negotiating 80

Negotiating Tech Venues Events 80

PCMA Convene

MARCH 14, 2018

Attendee numbers in some areas; convention center size in other areas; shuttle transportation to/from venues in large cities. Making sure that conference and meeting programming is attracting delegates across age ranges and geographical areas. Negotiating favorable room rates for budget conscious attendees. Attendance.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

QC Event School

JUNE 13, 2022

Conference. Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. The fact is, a decent portion of your job will involve negotiating with vendors, suppliers, and venues!

Negotiating 105

Negotiating Events Event Planning Management 105

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Seek Out Win-Wins. ” Think Local.

Financial 95

Financial Insurance Meetings Food and Beverage 95

SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Social Tables

DECEMBER 27, 2018

Here are a few of the tools planners are using to make it happen: Silent conferences – Multiple speakers are able to present in the same space, while attendees wear special headphones that allow them to toggle between/choose a speaker. But what about conferences, networking events, and beyond? Key Takeaway for Venues.

2019 167

2019 Meetings Hotels Venues 167

SmartMeetings

MARCH 14, 2017

Although these contingencies can make negotiations a little more tricky, risk-averse planners may find that they are worth spending a little more time discussing. During negotiations, ask presenters to recommend a stand-in in the event they can’t make it. Make transportation as easy as possible. Communicate.

Negotiating 63

Negotiating Transportation Travel Speakers 63

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Event Industry News

MARCH 6, 2020

As well as event running schedule, and all manifests and performer movements as you would for a conference, exhibition or awards evenings. Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly.

B2C 97

B2C B2B Negotiating Venues 97

Expo Pass

JULY 2, 2024

Heather Pilcher, the CEO and Executive Producer of Blue Spark Event Design has planned everything from corporate conferences to brand activations, designing a planning model that advances the customer service experience. Educate yourself to ensure it has everything you need, including public transport, restaurants, and other amenities.

Travel 78

Travel Transportation Contracts Hotels 78

SmartMeetings

JULY 8, 2020

For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling. The time to do this, of course, is when negotiating the contract, not when trying to exit it. How will we greet our guests?

Travel 119

Travel Contracts Hotels Transportation 119

Endless Events

DECEMBER 4, 2018

Despite the increasing number of events held yearly, many still feel like copycats of other successful conferences. Workshops are fast becoming the preferred activity for many conferences and meetings. Fortunately, WiFi costs are negotiable. Furniture That’s Both Social And Empowering. Your Audience Craves Authenticity.

2019 134

2019 Sustainability Events Travel 134

PCMA Convene

DECEMBER 1, 2017

As part of my career development, I was asked to organize the logistics for a company conference of over 800 delegates. The job involved all logistical requirements, from delegate welfare to registration to transportation. These delegates were all U.K.-based based travel agents.

Negotiating 75

Negotiating Tourism Education Travel 75

Endless Events

FEBRUARY 23, 2018

You’ll need to learn how to negotiate venue concessions, automate RFP creation and know how to get discounts for having flexible event dates. Keep yourself up-to-date by following top sites in the industry, subscribing to magazines, and attending conferences. An event’s success is often tied to its venue.

Tech 93

Tech Event Tech Venues B2B 93

Eventbase

FEBRUARY 12, 2020

Here are four of our favorites: Select attractive destinations Negotiate extended conference hotel rates Offer companion or family passes for your event Use the event app to highlight bleisure information 1. For example, SXSW offers a ‘Guest Pass’ option for access to free events during the conference.

Travel 52

Travel Negotiating Event Apps 2020 52

Event Industry News

FEBRUARY 13, 2019

Whether you are facilitating a gala dinner, putting together a conference, or curating an exhibition, this step-by-step list is all you need to ensure an excellent event. Check competitors aren’t planning their awards night, exhibition or conference close to your proposed date to ensure guests will come. Have vision. Time it right.

2004 76

2004 Negotiating 2007 Event Apps 76

Eventsforce

JUNE 12, 2019

To help event organisers mitigate cancellation-related costs, Amsterdam-based CXL-Events.com has launched an online marketplace for reselling and purchasing contracted elements of meetings and special events – from guest rooms, venue rentals, catering and audio-visual services to group tours, transportation services, and other items.

Tech 82

Tech Contracts Social Media Event Tech 82

Smart Meetings

NOVEMBER 14, 2024

With all of this in mind, they knew that Meydenbauer Center , Bellevue’s conference center, alongside other activation spaces throughout the city, worked to meet those needs. AJR performing at MoPop “We were so worried about the transportation, but it turned out to be nothing. It was fine.

2024 52

2024 Tech Transportation Negotiating 52