SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

Conference 98

Conference Site Selections Negotiating Contracts 98

Smart Meetings

OCTOBER 15, 2018

He’s based in Thailand and will help planners with site selection and contract negotiation throughout the Asian market. Her first job out of college was at Carmel Valley Ranch in Carmel-by-the-Sea, California, as catering and conference service manager. It’s located just north of Miami in Sunny Isles Beach, Florida.

Hotels 180

Hotels Site Selections Airlines 2015 180

Smart Meetings

FEBRUARY 2, 2023

Fairfax County, Virginia is the ideal place to hold your next meeting, conference, convention, or special event. 60 of these properties are meeting hotels that offer a variety of space layouts that can accommodate your convention and conference groups. Our proximity to Washington, D.C. , Reason 3 ½: We work on your BeHALF.

Meetings 130

Meetings Site Selections Hotels Banking 130

SmartMeetings

APRIL 30, 2019

For meeting professionals, these nerve-pulsating newscasts could be creating extra stressors, as those items might also influence our conferences, such as weather that grounds planes or sicknesses that prevent travel. Starting with our site selection, we can begin the process of helping to keep our attendees safer.

Hotels 99

Hotels Site Selections Hospitality Venues 99

Smart Meetings

SEPTEMBER 25, 2018

This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit. Site selection isn’t just a matter of who has rooms and where – it’s about culture and the opportunity to have a real experience.

Site Selections 127

Site Selections Hotels Meetings Conference 127

Endless Events

AUGUST 17, 2018

To do this, you need to make your conference memorable. Not planning conferences? Make Your Next Conference Memorable via Venue Design. How do you make sure that your next conference doesn’t melt into the “same old, same old” status in your attendees’ minds? These tips can apply to almost any event. Click To Tweet.

Conference 78

Conference Contracts B2B Speakers 78

Conferences that Work

SEPTEMBER 21, 2016

Brand X’s Property in Somewhere, USA is a client of ours, and I am working on an influencer campaign to help promote Property Z’s event spaces as ideal venues for conferences and corporate meetings. Campaign components: One (1) post-stay blog post highlighting the Property Z as a venue for corporate conferences/meetings/events.

Marketing 120

Marketing Social Media Site Selections 2014 120

Plan Your Meetings

SEPTEMBER 12, 2017

Dear Conference Attendee, This is a letter I’ve wanted to write to you, but never have gotten around to doing. Hand in hand with the site selection is the big job of number crunching. How many registrants will we need and at what price, to hold the meeting at a particular site? The conference schedule.

Conference 53

Conference Site Selections Airlines Speakers 53

Smart Meetings

OCTOBER 16, 2018

If you haven’t already, it’s time to get to the drawing board to book off-site activities and venues for next August 10 to 13. Smart Meetings recently went on a FAM trip hosted by Experience Columbus to scope out the area and make your site selection job that much easier. Get Touristy. Watch as one face morphs into another.

2019 203

2019 Fashion 2016 Venues 203

Smart Meetings

SEPTEMBER 25, 2018

This connection is evident in the fact that eight of ten meeting planners choose Tucson after a site visit. Site selection isn’t just a matter of who has rooms and where – it’s about culture and the opportunity to have a real experience.

Site Selections 100

Site Selections Hotels Meetings Conference 100

SmartMeetings

AUGUST 24, 2017

The experts at venue sourcing and event management company Conference Care have some suggestions (and a detail checklist) for making the most of these essential tours. Conference Care Head of Operations Louise Harwood, recommends paying close attention to a venue’s true capacity. Evaluate Access. Consider True Capacity.

Site Selections 80

Site Selections Negotiating Conference Venues 80

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. It can take one hiccup in the planning of a meeting or conference to spark doubt from a client.

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

Connect Your Meetings

AUGUST 3, 2018

Jim Clapes, 37, works in New York City as conference and events manager at the Drug Policy Alliance. What I do: I am directly responsible for the planning and management of the biennial International Drug Policy Reform Conference, annual staff Retreat and 20 to 30 additional organizational events throughout the year.

2018 76

2018 Sponsorships Site Selections 2014 76

PCMA Convene

AUGUST 19, 2024

Rhanee Palma Rising global temperatures impact not only the health and safety of participants, but meeting design and site-selection strategies, said Rhanee Palma, CDME, operations and events manager for the Davis, California–based UC Davis Air Quality Research Center (AQRC).

Site Selections 59

Site Selections 2024 Sustainability Hotels 59

Master the Event

APRIL 5, 2022

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

PCMA Convene

AUGUST 16, 2023

“So if they have a challenge with cancer, they want to host oncology conferences. If they have a challenge with young people being homeless, they want to host conferences about housing. If they have a challenge with a certain kind of education or skills level, they want to host conferences about that.

2021 96

2021 Site Selections 2025 Social Media 96

PCMA Convene

SEPTEMBER 22, 2023

is paying attention and really starting to lean in on wanting to see the problem solved,” Tommy Goodwin, vice president for the Exhibitions and Conferences Alliance (ECA), told Convene. “I Yariv Gal-Yam “They applied six or eight months before the conference,” he said, “and the interview dates they got were 10 or 12 months after.

2023 97

2023 Travel Site Selections Conference 97

Connect Your Meetings

MAY 23, 2017

It’s also the hallmark of a company celebrating its 25th anniversary this year as one of the industry’s leading site-selection agencies. To mark the occasion, HelmsBriscoe threw a major celebration at its annual business conference in Chicago in April. and Doubletree.

Site Selections 75

Site Selections Negotiating Hotels Conference 75

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Event Industry News

DECEMBER 3, 2019

“It is a marriage that will inspire collaboration not only in the meeting, event and event marketing industries but will have an impact on the 60 million people who attend the events, conferences, festivals, meetings and gatherings planned by our diverse organisers.” Conferences. Areas of interest. Brand Events. Exhibitions.

Site Selections 72

Site Selections Tech Sports Event Tech 72

Connect Your Meetings

JULY 9, 2019

I also manage the pre-show selection process, including contracting, site selection and visitation. What I am working on now: I’m gearing up for our annual WASTECON conference in Phoenix, Arizona. I am also the key contact for all partnered vendors. My interest in meetings and expo grew very quickly.

2019 76

2019 Site Selections 2016 Contracts 76

PCMA Convene

JULY 9, 2021

For most associations, hosting meetings and conferences fall into their regular operations. Climate change is making its way into more than the site-selection process for many associations by becoming part of their curriculum. An Eco-Friendly Events Ecosystem. On the Program.

Tourism 105

Tourism Government Sustainability 2030 105

PCMA Convene

MARCH 1, 2019

Sacks emphasized that the report did not make a direct correlation between the decline in international tourists and international conference attendees traveling to the U.S., Online searches (24 percent) and one-on-one sales interactions (22 percent) are neck-and-neck as the primary methods planners use to evaluate meeting sites.

Marketing 102

Marketing 2007 Meetings 2017 102

SmartMeetings

JUNE 27, 2017

health-care events this year: It’s also affecting site-selection decisions for meetings scheduled over the next few years. For instance, the enhanced restrictions on foreign visitors instituted by the U.S. government in early 2017 are still being argued in the courts.

Healthcare 69

Healthcare 2013 Site Selections 2017 69

PCMA Convene

AUGUST 29, 2019

Brexit popped up as both a threat and opportunity for the events industry in the new “Europe as a Destination for Meetings and Conferences” study. dollar “is making Europe a comparatively cheaper destination, which could lead to more organizers hosing their international conferences in Europe as opposed to American cities.”.

Tourism 76

Tourism Site Selections Sustainability Tech 76

Event Leadership Institute

FEBRUARY 11, 2021

Flying to present to a client in their office doesn’t mean someone is willing to mingle with hundreds of people at a conference or reception. Venue sourcers refer to the organization hosting the event as their “client” because that’s ostensibly who they’re providing site selection services for. Mask Wearing.

2021 109

2021 Site Selections Contracts Venues 109

MeetingsNet

AUGUST 19, 2019

With multiple locations in conference cities like Orlando, Fla., Gallery Slide description: Works with businesses to design, plan, and manage corporate conferences, meetings, and events. Gallery Slide description: Provides meeting logistics, event marketing and promotion, sales training meetings, user conferences, and more.

Meetings 68

Meetings Site Selections Social Media Corporate Meetings 68

MeetingsNet

MAY 13, 2024

applications is Margaret Launzel-Pennes, CEO of Los Angeles-based events agency Pop Experiential; in fact, she has conducted every element of conference planning, from site selection to marketing to content creation to speaker selection to post-event data analysis, with significant assistance from A.I.

Site Selections 52

Site Selections Education Conference Planning Speakers 52

Coterie Spark

MAY 29, 2020

Not to be confused with a video conference call or your standard webinar. What differentiates your basic video conference call or webinar from a virtual event is the professional management and experiential enhancements. Everyone has experienced an in-person event on some scale. But not everyone has experienced a virtual event.

Site Selections 52

Site Selections Entertainment Conference Speakers 52

Maritz Global Events

MARCH 3, 2020

With so many things to consider, site selection will challenge more and more and event planners. What is the travel carbon footprint of a big scientific conference like #EGU19 ? They must weigh the needs and values of different stakeholders with the long-term environmental impacts of the event.

Social Media 90

Social Media Sustainability Site Selections Travel 90

Connect Your Meetings

JULY 9, 2019

I manage everything from budgets to site selections to online registration to attendee communications. In that role, I assisted in the planning of our awards ceremony including site selection, logistics and working with the winners. What I do outside of work: I am heavily involved in sports both playing and coaching.

2019 40

2019 Site Selections Sports 2021 40

SmartMeetings

NOVEMBER 3, 2022

During such uncertain times, the safety of attendees should always be top of mind for planners and should be habitual, says Alan Kleinfeld, director of Arrive Conference Solutions. Safety needs to be considered before, during and after site selection. Celebrate Safely.

Site Selections 105

Site Selections Venues Hotels Contracts 105

PCMA Convene

JULY 31, 2017

Nominated by Alison Milgram, CMP, DES, Senior Events Manager, PCMA, which held PCMA Education Conference 2017 at the New York Marriott Marquis — “It was a little after 10:30 p.m.on Her calm and sweet demeanor makes her a pleasure to be around on those long days on site. Conference Services Manager, Westin Cleveland Downtown.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Connect Your Meetings

AUGUST 4, 2016

Association and specialty meeting professionals are spinning the reels and landing big hits with conferences and conventions held at casino resorts and gaming properties. To make sure events such as Northeast Surety & Fidelity Claims Conference coming in September keep booking—and rebooking.

Site Selections 40

Site Selections 2016 Entertainment Conference 40

Capterra Event Management

APRIL 25, 2017

Venue Selection. Conferences. Site Selection. Includes conferences, meetings, graduations. The Top 8 Conferences Event Professionals Have to Attend. Is Event Planning Right for You? International Institute of Event Management (IIEM). Price: $345 – $875. Topics: Budgeting. Wedding Planning Strategy.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

MeetingsNet

MAY 25, 2018

It’s all in there, from initial ideation and market research, through budgeting and sponsorship, site selection, and marketing. Peer Conference Resources. It also provides a short-term timeline running from four weeks out to post-event follow-up. Download here. Printer-friendly version. downloadable_meetingplay.png.

Sponsorships 46

Sponsorships Site Selections Risk Management Event Apps 46

Eventscase Blog

SEPTEMBER 3, 2024

Whether you are planning a conference, seminar, end-of-year party, or sales meeting, every aspect is important to ensure the event reflects the company’s professional image and meets its goals. The choice between a conference, seminar, gala, or meeting depends largely on the target audience and the message the company wishes to convey.

Corporate Events 59

Corporate Events Financial Site Selections Social Media 59