Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

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Contracts Events Event Planning Insurance 90

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. To make it work, “the concept of shared responsibility is very important. Another area requiring flexibility and constant communication: service levels.

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. If this is the case, you will definitely save time and money by not serving at each table.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. By definition, procurement is the structured process through which organizations acquire goods and services from suppliers. Read More : Year of the Sustainable RFP Let me connect the dots for you.

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Conference Site Selections Negotiating Contracts 98

SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. By definition, procurement is the structured process through which organizations acquire goods and services from suppliers. Read More : Year of the Sustainable RFP Let me connect the dots for you.

Conference 98

Conference Site Selections Negotiating Contracts 98

Attendease

FEBRUARY 20, 2024

Moreover, having crystal clear goals and objectives means you have a definitive blueprint to revisit if disagreements or hurdles pop up during planning. Make sure you have signed contracts in place at least three months out. It also enables you to say no to ideas that don’t align with the established vision.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Can you summarize the various areas of your contract?

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Contracts Speakers Negotiating Insurance 135

Endless Events

JULY 26, 2019

If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Don’t wait!

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Negotiating Contracts Venues Wireless 112

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Here’s our contract.” However, it’s definitely true.

Contracts 79

Contracts Negotiating Venues Education 79

Endless Events

APRIL 8, 2019

“There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. We had to do it as far as we had to start putting it in our contract because even though this stuff is pretty common across AV companies, people would always be shocked”, says Will. Can I Negotiate Venue AV Charges?

Negotiating 119

Negotiating Education Event Tech Tech 119

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Anything after the contract is begging.”. you need to see. .

Negotiating 81

Negotiating Contracts Wireless Events 81

SmartMeetings

MAY 5, 2017

Since event planners are always tasked with managing a million moving parts, their brains are definitely getting a workout. New meeting professionals learn quickly when they are forced to deal with angry attendees, act sociable even when exhausted, network at every turn, deftly negotiate contracts and more.

Risk Management 93

Risk Management Negotiating Travel Contracts 93

Smart Meetings

DECEMBER 19, 2022

The pair started with 25 brands and negotiated offerings to build a marketplace of “collections” at levels ranging from $1,500 to $10,000 for two guests, including taxes, fees and gratuities. Cassidy stressed that the programs they offer are not meant to take the place of organized incentive travel.

Travel 97

Travel Airlines Insurance Negotiating 97

EventUp

AUGUST 4, 2020

There is definitely an art to scheduling and seeing multiple places within a day - and staying on time for all your appointments is usually half of the battle! You’ll be saving money, time, and getting a jump on your next event!) Your Vendors.

Negotiating 105

Negotiating Venues Contracts Hotels 105

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. If this is the case, you will definitely save time and money by not serving at each table.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. There’s no definition for Act of God,” explained Sheaks. Sheak continued, “The short form is usually not advisable.

2023 97

2023 Meetings Contracts Government 97

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Event planning contract template. Event planning contract templates. Event planning contract. Sign long-term contracts with suppliers so that you get a good deal. Negotiate terms and specifics with different vendors.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Endless Events

SEPTEMBER 10, 2021

But while we can’t exactly sugarcoat this for you – because AV costs aren’t linear – we can definitely help you out. And what are some negotiation strategies that can help you get an incredible deal? And this, of course, includes the AV company you’re signing a contract with. Consider packages.

Negotiating 123

Negotiating Events Education Technology 123

SmartMeetings

MAY 7, 2020

What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? I don’t feel that this should be a form of leverage in negotiation, but it’s a point for you to note when selecting suppliers. Most definitely.

Negotiating 107

Negotiating Speakers Tech Meetings 107

Smart Meetings

JUNE 19, 2023

However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. Always be sure to read contracts carefully! It was invigorating, timeless and set a specific definitive tone. Production companies do it all.

Contracts 98

Contracts Transportation Negotiating Events 98

Social Tables

APRIL 17, 2019

With that need for differentiation comes a need for definition. In these instances, it’s important to contract with security companies (especially when there’s alcohol involved), and make sure that all entrances and exits are diligently mapped out prior to the event as well. ” 17.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Can you summarize the various areas of your contract?

Contracts 118

Contracts Negotiating Venues Wireless 118

Social Tables

NOVEMBER 16, 2016

Here are some tips I have learned along the way that can help you get what you need without sacrificing your relationship with the party you are negotiating with. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

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Negotiating Contracts 2009 Social Media 60

SmartMeetings

JULY 8, 2020

According to veteran incentive planners, the answers are: “yes, with some modifications,” “most definitely” and “absolutely.”. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We We can expect major revisions to all travel contracts after COVID-19,” he says. Damion Breust.

Travel 119

Travel Contracts Hotels Transportation 119

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

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2008 Management 2009 Tourism 98

QC Event School

FEBRUARY 7, 2022

If this is something that interests you, then being an event planner is definitely the career for you. As a result, they might question your billable hours or rates during contract negotiations (or even after they’ve hired you!). Hiring vendors and negotiating contracts with them on behalf of your client(s).

Negotiating 105

Negotiating Contracts Event Planning Events 105

Smart Meetings

JULY 25, 2022

The customizable registration and customer support that eventcore provides is non-negotiable in large events. The company released version two of a bookable meeting space tool in collaboration with VenueBook , making communication, information and contracting easier on the event planner.

Technology 98

Technology Negotiating Contracts Meetings 98

Social Tables

APRIL 22, 2019

But first, a quick definition. It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Endless Events

FEBRUARY 6, 2019

Even if you haven’t decided if you’re gonna use us, as a company, if you haven’t decided that you wanna do that, bring us in earlier because almost every AV person that I know will be happy to look over a bid for you, would be happy to look over a venue contract for you. But let us take a look at it.

Contracts 105

Contracts Corporate Meetings Negotiating Venues 105

Event Marketer

OCTOBER 28, 2024

I definitely think this will continue in 2025. If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. HOW ARE YOU BRINGING AI TO THE EVENT INDUSTRY? AI is becoming an essential tool in creating production design for large scale events.

Event Tech 74

Event Tech Tech 2025 Negotiating 74

Planning Pod

JULY 22, 2024

It should be user-friendly with clear navigation, and definitely needs to be optimized for mobile devices. Venue ambiance/amenities: No matter the location of your event (whether it’s your own venue or another rented space), it is non-negotiable for you to present a clean, well-maintained, and comfortable venue.

Social Media 88

Social Media Contracts Venues Negotiating 88

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. Submit your RFPs & get ready to negotiate. If you’re putting on a fundraising event, you’re definitely going to need one!)

Negotiating 141

Negotiating Sponsorships Social Media Education 141

The Castle Group

MARCH 2, 2021

While we don’t have a definitive road map, we are already beginning to see small in-person events, and the industry is optimistic that recovery will fully commence in Q3 and Q4 of 2021. Timelines may vary, but one thing is certain: hybrid events – a combination of virtual and in-person event experiences – are on the horizon.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

TicketBud

MARCH 21, 2018

Do You Need To Have A Contract? Most event management websites these days do not require contracts for you to use their services. However, if you wish to negotiate any sort of additional discount on top of their nonprofit fees, you will probably have to get locked into a contract. How Do Email Invitations Work?

Event Management 60

Event Management Management Contracts Negotiating 60

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. You will definitely need some space on your checklist for booking speakers and entertainers. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track.

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Event Planning Social Media Entertainment Event Design 137

Endless Events

JANUARY 23, 2020

But huge, definitely huge news” “This one was a two-part where the event production giant grows even bigger”, adds Thuy. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. And we know all those things, we pay on time and just make sure that your contract has the right clauses.

2019 91

2019 Contracts Sustainability Technology 91