SmartMeetings

JANUARY 18, 2018

Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. What if a better idea comes along?

Negotiating 72

Negotiating Contracts Hotels Meetings 72

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Capterra Event Management

JULY 25, 2017

Before those expectations are met, they must be clearly defined in an event planner contract, not only to establish certainty between you and your client, but to protect you from the ramifications of any obstacles that may come up. Here are the five things every event planner must include in their event planner contract.

Contracts 66

Contracts Event Management Event Planning Management 66

Milestone Events Group

OCTOBER 21, 2021

But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. One of the most important things to consider when you are looking for your perfect wedding venue is how large you want your wedding to be.

Venues 98

Venues Food and Beverage Insurance Travel 98

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact.

Contracts 105

Contracts Negotiating Insurance Government 105

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 123

Meetings Contracts Insurance Hotels 123

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. source: Spotio ).

Venues 103

Venues Hospitality Contracts Events 103

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

Attendease

FEBRUARY 20, 2024

Moreover, having crystal clear goals and objectives means you have a definitive blueprint to revisit if disagreements or hurdles pop up during planning. Make sure you have signed contracts in place at least three months out. It also enables you to say no to ideas that don’t align with the established vision.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Speakers Negotiating Insurance 135

SmartMeetings

MAY 11, 2020

You are simply flying blind if you start looking for venues and vendors without understanding the event’s needs and objectives. Sponsor Manager: Strategizes on ways to offer sponsorship and value and creates sponsorship packages in addition to promoting sponsorship offerings and finalizing contracts. What Are the Physical Requirements?

Sponsorships 130

Sponsorships Speakers Tech Conference 130

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. There’s no definition for Act of God,” explained Sheaks. You can’t get out of your contract under the force majeure clause.” “The

2023 97

2023 Meetings Contracts Government 97

Event Industry News

JULY 15, 2019

It is understandable, therefore, that event professionals around the world have revealed they want more transparency when it comes to WiFi services at venues. In a survey conducted by the HBAA, 80 per cent of hospitality and event professionals called for clearer standards on venues’ WiFi services and pricing. HBAA survey. Conferences.

Social Media 85

Social Media Contracts Education Tech 85

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The venue should also have ample parking space based on the number of guests.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey.

Contracts 79

Contracts Negotiating Venues Education 79

EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

Negotiating 105

Negotiating Venues Contracts Hotels 105

MeetingsNet

APRIL 29, 2020

Kevin Iwamoto: It will definitely change logistics and crowd management for large-scale gatherings. A lot depends on when they have a vaccine or treatment and until such time, all we've got is social distancing, wearing masks, sanitizing venues, and washing our hands constantly.

Meetings 92

Meetings Contracts Airlines Government 92

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

Eventsforce

AUGUST 14, 2019

So, to help you plan effectively, we’ve compiled some key questions to ask before you start your venue search and made a few suggestions of venues in Birmingham that have caught our eye. Know what you want before you start looking at venues. How will people get to the venue? How many people will be attending?

Venues 56

Venues Contracts Entertainment Transportation 56

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Meanwhile, venue respondents reported that important pieces get lost in endless email chains and cross-functional work can get confusing due to a lack of alignment on priorities across departments.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

SpotMe Blog

APRIL 27, 2022

Cavendish Venues. London-based Cavendish Venues specializes in hybrid conferences and events throughout London. Because of a successful event history, Cavendish has been able to secure contracts with big players like BBC, Wells Fargo, and the Crown Estate. Royal Lancaster is one of the most renowned venues in all of Europe.

2022 130

2022 Wireless Venues Events 130

Social Tables

APRIL 22, 2019

But first, a quick definition. It takes careful planning to pay deposits on time and keep track of contracts. If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. What is a long-term event planning timeline?

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

EventSource

JUNE 29, 2020

The hardest part of starting your own business was taking care of all the behind-the-scenes administration – setting up systems, creating contracts, sending emails, getting paid, doing taxes, marketing, etc. That venue was Malaparte and it was a brand new space at the time. What do you find most rewarding? Coke or Pepsi?

Contracts 108

Contracts Events Hotels Venues 108

SmartMeetings

APRIL 17, 2020

Industry professionals showed the true definition of #HospitalityStrong in 280 characters or less to continue the #GMID20 conversation started on Tuesday. The light at the end of the tunnel will reveal a meetings industry that looks much different than before, with an emphasis on safety , food servicing and contract clauses.

Contracts 91

Contracts 2020 Healthcare Hospitality 91

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. Did attendees find dead zones in the venue? Venue Negotiations .

Negotiating 112

Negotiating Contracts Venues Wireless 112

SmartMeetings

APRIL 1, 2024

Their close partnerships with local vendors and venues will bring a client’s vision to fruition by outsourcing logistics and creative research to local experts. Meeting professionals can pick a venue that’s fabulous for their event, but we have more buying power,” says Diane Lyons, DMCP, CMP, owner of ACCENT New Orleans. “We

Management 97

Management Contracts Hotels Airlines 97

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

Endless Events

MARCH 4, 2020

And you’re visiting a potential venue, so there are a million other things on your mind. After this, your next venue visit will be that much easier. Venue Guidelines. We sometimes call this an AV packet, a third-party AV packet for a venue. Consider The Venue’s Restrictions. – Video Transcription.

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Venues Contracts Conference Insurance 128

Prestige Events Magazine

FEBRUARY 19, 2024

The north London Camden venue is proving that there is a steady growth of confidence in the industry with an increase in a wide variety of event contracts from 2022/23 – 2024. Head of events Rhiân Pressley said “we have definitely turned a corner and organisers are now reverting to longer lead times. Long may it continue.”

Contracts 59

Contracts 2024 2022 Venues 59

Event Geek

APRIL 19, 2018

Problems Solved by Reg Pubs If you're hosting an event, you should definitely consider getting a Reg Pub. And therein lies the problem – almost all event tech is meant to register attendees and, yet, there is so much more to managing an event than just registration. That's quite a long list already.

Management 84

Management Contracts Event Tech Hotels 84

SmartMeetings

JULY 8, 2020

According to veteran incentive planners, the answers are: “yes, with some modifications,” “most definitely” and “absolutely.”. Regional travel that supports local venues could be more popular than ever. How can we turn worries about the venue into a positive message? Damion Breust. Spread room bookings throughout the hotel.

Travel 119

Travel Contracts Hotels Transportation 119

Planning Pod

JULY 22, 2024

Planning Pod’s comprehensive event and venue management solution gives you the ability to create seamless touchpoints with clients and centralize communication so nothing slips through the cracks. It should be user-friendly with clear navigation, and definitely needs to be optimized for mobile devices. Learn more today!

Social Media 88

Social Media Contracts Venues Negotiating 88

Smart Meetings

OCTOBER 30, 2023

View Webinar on Demand: The Professional’s Guide to 2024 Financial and Insurance Meetings Download Research: 2023 FICP Industry and Perception Study Moving Into 2024 Out of all the trends that have risen in 2023, our experts pointed to a few that will definitely be making their way into 2024.

Insurance 98

Insurance Financial 2024 Meetings 98

EventSource

NOVEMBER 18, 2020

When looking at potential venues, ask what their current policies are around COVID-19. For both the venue and vendors, ensure you know what their postponement policies are before booking. For both the venue and vendors, ensure you know what their postponement policies are before booking. Reviews | 19 Blog mentions.

Government 118

Government Contracts 2022 2021 118

Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. If meeting professionals turn down the option of using an event space’s AV team and bring in an outside company, there could be a clause in the contract that charges an extra fee for external services. Always be sure to read contracts carefully!

Contracts 98

Contracts Transportation Negotiating Events 98