SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. An effective legal document is one that clearly outlines roles and responsibilities and keeps all parties out of court, arguing over vague wording.

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Contracts Negotiating 2024 Hotels 98

Planning Pod

MARCH 26, 2025

Vague contracts and proposals: Lack of specific details and clear boundaries leaves room for client interpretation. Heres how to do it: Crystal-clear contracts and proposals Your contract and initial proposal serve as the foundational pillars in your fight against event scope creep.

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Contracts Negotiating Consulting Financial 78

Smart Meetings

OCTOBER 5, 2022

However, registering provides all access to webinars, on-demand videos, downloadable documents and much more.”. 4, which covered the basics of the event life cycle, from creating the event and RFP templating to contracting and asking suppliers the right questions. The course’s second part will be held Oct. 25 at 11 a.m.

Education 290

Education Contracts Risk Management Sustainability 290

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Planning Pod

OCTOBER 22, 2024

You might know this type of document by another name, like Event Order or Event Resume. A Banquet Event Order (BEO) is a detailed document outlining all the essential information for a specific event. You probably know that managing a successful event requires meticulous organization and clear communication. Learn more today!

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Management Food and Beverage Contracts Events 78

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. Following the debate, the mia promised to create a set of recommendations to help steer considerations and decisions for venues across the UK. “In

Contracts 93

Contracts Negotiating Venues Management 93

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. After coming back from an event, spending two weeks going through 250 documents can waste a lot of time,” says McPhee. This can save costly last-minute scrambles and hurt feelings. Review accounts daily.

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Food and Beverage Negotiating Contracts Speakers 220

Smart Meetings

SEPTEMBER 28, 2023

Contract Lessons Lisa Sommer Devlin When the focus of the event is finding new places to bring events, kicking off with a lesson in what to include—and leave out—of contract clauses is always a good idea. Read More : Weaponization of Travel: Navigating Cultural Obstacle Courses Lowest Rate: Every contract is a futures agreement.

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Meetings Negotiating Contracts Hotels 246

Smart Meetings

JUNE 22, 2023

Read More : The True Cost of Postponing an Event Documentation : When planning an event, documents, such as contracts, agreements and schedules are essential, but when they become overly complicated, it can make the process of implementing changes far more difficult.

Tech 246

Tech Venues Contracts Event Tech 246

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Once these tasks are complete, I schedule time to walk them through each document.

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Negotiating Banking Education Contracts 240

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

Attendease

APRIL 24, 2023

In addition, it’s crucial to speak with both end-users and their managers, along with any key stakeholders who have been involved in software contract signings historically. If everyone agrees on the platform, would there be any reason for you to want to hold off on signing a contract? How much do you want to be a part of this process?

Event Management 195

Event Management Management Contracts Events 195

Smart Meetings

MARCH 2, 2022

Specifically, our planning document stated that, “In work, everyday life and leisure, people will be looking for intelligent solutions that reduce clutter and stress.”. People are rejecting the old social contract, reevaluating their personal hierarchy of needs, and exploring a new path to happiness. It seems so clear now.

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2025 Trade Shows 2016 Contracts 246

Event Industry News

AUGUST 31, 2021

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

Contracts 80

Contracts Meetings Insurance Government 80

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

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Negotiating Contracts 2024 Events 87

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Primary Focus.

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Food and Beverage Venues Management 2021 148

Attendease

MAY 31, 2023

Step #6: Understand the contract before you sign When searching for the best event planning tool, it’s important to carefully consider the contract that you’ll be signing with the vendor. This contract should contain a clear list of services being provided. Onboarding can be lengthy and expensive.

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Event Planning Tools Event Planning Contracts Management 195

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

BizBash

AUGUST 10, 2017

In construction contracts, parties attempt to use plain and ordinary words to describe their respective obligations. Or when parties use the word “may” in their contract, performance is permissive or optional given the plain meaning of the word. And you don’t always mean what you say. The word “may” was permissive in nature.

Contracts 82

Contracts 82

BizBash

FEBRUARY 8, 2017

In Lockheed , the Army awarded two separate indefinite-delivery, indefinite-quantity, time-and-materials (“T&M”) contracts to Lockheed for various support services. Both contracts expressly incorporated FAR provisions, including 52.232-7 addressing T&M and labor-hour contracts. What did the FAR say?

Contracts 80

Contracts Government 2016 Management 80

Event Farm

OCTOBER 25, 2021

Put a system in place that allows you to notify attendees that, according to your contract tracing tool, they were in the vicinity of someone who tested positive for COVID. #20: . #19: Emergency messaging. 20: Compliance reporting.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Event Farm

MARCH 24, 2021

A code of conduct is a document that includes your event’s rules and regulations, including acceptable behaviors before, during, and after the event. You have carefully reviewed your vendors’ contracts and understand your liability. They are your pandemic compliance enforcement leader. . #4. You have an Event Safety Code of Conduct.

Insurance 245

Insurance Contracts Technology 2021 245

Planning Pod

JANUARY 17, 2023

“BEO” is an acronym for “Banquet Event Order” – but these event management documents are essential even if you don’t plan banquet-style events. Planning Pod’s BEO layouts are customizable, so you can easily choose which event details need to be included (and which don’t)…in which document…for which audience.

Food and Beverage 136

Food and Beverage Contracts Venues Events 136

Event Farm

APRIL 13, 2021

Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID. Follow the CDC’s COVID screening protocol with questions about symptoms, exposure, testing status, etc. #6.

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Insurance Healthcare Government Venues 286

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod is a one-stop-shop.

Hotels 148

Hotels Event Management Management Contracts 148

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Grimes says he recently was unable to print a document on a hotel business center computer because, for the hotel’s security, the computer didn’t have a USB port he could plug his thumb drive into.

Contracts 57

Contracts Hotels Financial Tech 57

Event Leadership Institute

OCTOBER 24, 2018

One of the learning outcomes was for students to learn the importance of reading a contract. So, I decided to create an experiential learning activity where my students had the opportunity to experience first hand why reading a contract was important. Cell phone contracts. Or why did you sign without reading it?).

Contracts 57

Contracts Risk Management Education Retail 57

Prestige Events Magazine

MARCH 14, 2023

The contract will last for three years and be reviewed again in 2026. Full documents will be required by 2 nd June, with interviews also taking place during June. Our, the requirement is extremely varietal.” Expressions of interest can be made via the website link from the 14 th March until 14 th April. www.roundhouse.org.uk

2026 130

2026 Fashion Contracts Sustainability 130

Event Industry News

NOVEMBER 2, 2020

Launched in July 2019, Cadre is compliantly simplifying event staffing and management from onboarding to contracting to payment. A fee is only applied if staff is contracted. Their nomination for Best Workforce Management Technology is an honored testament to its benefit in the industry. Sponsored Content.

Event Technology 105

Event Technology Technology Insurance Contracts 105

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. Create online legal contracts and track electronic signatures with contract management tools.

Venues 148

Venues Management Contracts Food and Beverage 148

Smart Meetings

AUGUST 16, 2018

Use the blank side of your printed documents. Review venue and event services contracts to check whether there are any opportunities for waste reduction. Donate floral arrangements and decorations to group homes, shelters, hospitals and schools after your event. Minimize waste from the very beginning. Food service.

Food and Beverage 170

Food and Beverage Education Contracts Sustainability 170

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. Consider implementing the following: Set up shared mailboxes, Slack channels, or other platforms to house conversations, documents, and knowledge for each event planning team. Determine meeting cadences and use agendas to stay on track.

Management 195

Management Event Management Contracts Corporate Events 195

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Velvet Chainsaw

SEPTEMBER 29, 2016

Some shows impose penalties for skipping a year, not staying in the contracted block, breaking down early, etc. No matter what priority-points system you adopt, be sure to create documents that describe how it works and FAQs. If you have a category for supplier or affiliate members, award points for that, too. Punitive Policies.

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Sponsorships Airlines Trade Shows 2016 150