Event Industry News

AUGUST 31, 2021

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

Contracts 80

Contracts Meetings Insurance Government 80

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 87

Negotiating Contracts 2024 Events 87

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Primary Focus.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

Attendease

MAY 31, 2023

Step #6: Understand the contract before you sign When searching for the best event planning tool, it’s important to carefully consider the contract that you’ll be signing with the vendor. This contract should contain a clear list of services being provided. Onboarding can be lengthy and expensive.

Event Planning Tools 195

Event Planning Tools Event Planning Contracts Management 195

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

BizBash

AUGUST 10, 2017

In construction contracts, parties attempt to use plain and ordinary words to describe their respective obligations. Or when parties use the word “may” in their contract, performance is permissive or optional given the plain meaning of the word. And you don’t always mean what you say. The word “may” was permissive in nature.

Contracts 82

Contracts 82

BizBash

FEBRUARY 8, 2017

In Lockheed , the Army awarded two separate indefinite-delivery, indefinite-quantity, time-and-materials (“T&M”) contracts to Lockheed for various support services. Both contracts expressly incorporated FAR provisions, including 52.232-7 addressing T&M and labor-hour contracts. What did the FAR say?

Contracts 80

Contracts Government 2016 Management 80

Event Farm

OCTOBER 25, 2021

Put a system in place that allows you to notify attendees that, according to your contract tracing tool, they were in the vicinity of someone who tested positive for COVID. #20: . #19: Emergency messaging. 20: Compliance reporting.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Event Farm

MARCH 24, 2021

A code of conduct is a document that includes your event’s rules and regulations, including acceptable behaviors before, during, and after the event. You have carefully reviewed your vendors’ contracts and understand your liability. They are your pandemic compliance enforcement leader. . #4. You have an Event Safety Code of Conduct.

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Insurance Contracts Technology 2021 245

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Grimes says he recently was unable to print a document on a hotel business center computer because, for the hotel’s security, the computer didn’t have a USB port he could plug his thumb drive into.

Contracts 69

Contracts Hotels Financial Tech 69

Planning Pod

JANUARY 17, 2023

“BEO” is an acronym for “Banquet Event Order” – but these event management documents are essential even if you don’t plan banquet-style events. Planning Pod’s BEO layouts are customizable, so you can easily choose which event details need to be included (and which don’t)…in which document…for which audience.

Food and Beverage 135

Food and Beverage Contracts Venues Events 135

Event Farm

APRIL 13, 2021

Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID. Follow the CDC’s COVID screening protocol with questions about symptoms, exposure, testing status, etc. #6.

Insurance 285

Insurance Healthcare Government Venues 285

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod is a one-stop-shop.

Hotels 148

Hotels Event Management Management Contracts 148

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. Consider implementing the following: Set up shared mailboxes, Slack channels, or other platforms to house conversations, documents, and knowledge for each event planning team. Determine meeting cadences and use agendas to stay on track.

Management 195

Management Event Management Contracts Corporate Events 195

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. Create online legal contracts and track electronic signatures with contract management tools.

Venues 148

Venues Management Contracts Food and Beverage 148

Event Leadership Institute

OCTOBER 24, 2018

One of the learning outcomes was for students to learn the importance of reading a contract. So, I decided to create an experiential learning activity where my students had the opportunity to experience first hand why reading a contract was important. Cell phone contracts. Or why did you sign without reading it?).

Contracts 56

Contracts Risk Management Education Retail 56

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Velvet Chainsaw

SEPTEMBER 29, 2016

Some shows impose penalties for skipping a year, not staying in the contracted block, breaking down early, etc. No matter what priority-points system you adopt, be sure to create documents that describe how it works and FAQs. If you have a category for supplier or affiliate members, award points for that, too. Punitive Policies.

Sponsorships 150

Sponsorships Airlines Trade Shows 2016 150

The Planner's Lounge

SEPTEMBER 16, 2021

Contracts, invoices, bookkeeping, and even your calendar are right at your fingertips. Booking coordination — Create and send quotes, contracts, and invoices. In review: Our Favorite Features of 17hats: Electronic Contracts & Invoices. Related post: Wedding Planner Contract Templates. Easy peasy! Lead Management.

Contracts 111

Contracts Financial Consulting Management 111

GEVME

JUNE 13, 2018

Depending on the complexity of the conference and the tools you use to build your checklist, it can be a very detailed document that includes deadlines, assigned responsibilities, comments, budget specifications , and updates, or it may just be a short list of items. Why do you need a checklist for conference planning?

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

SpotMe Blog

SEPTEMBER 1, 2022

Bid document. The supplier then submits a bid document to explain what services they can offer. A force majeure clause is a clause included in most venue contracts. A proposal is an offer document a vendor writes and sends to a prospective buyer when they have inquired about their product or services. Blackout date.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Prestige Events Magazine

NOVEMBER 14, 2024

Notable concerns raised include the proposed changes to zero-hour contracts, which respondents believe will increase the risk of taking on new members of staff while also challenging their levels of flexibility.

Government 96

Government 2024 Contracts Sustainability 96

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 48

Negotiating Contracts 2024 Events 48

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. To minimize no-shows, put the requirement for a tech check in presenter contracts. Whenever possible, include appropriate furnishings to make these spaces attractive places for people to connect.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Smart Meetings

AUGUST 30, 2024

Document and share processes: Provide clear onboarding and process documentation to help freelancers hit the ground running. Contracts and Agreements : Ensure that all freelancers have signed clear contracts outlining the scope of work, payment terms, and confidentiality agreements.

Meetings 93

Meetings Insurance Financial Contracts 93

Smart Meetings

NOVEMBER 23, 2021

Not having the right documents could cost you your long-anticipated trip. travelers to show some form of health documentation. Puerto Rico’s Travel Safe digital platform allows visitors to archive and verify documentation on a mobile device and can provide testing-site information for visitors’ return trips. Unvaccinated U.S.

Travel 111

Travel Airlines Government Tourism 111

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Oh and make sure you follow up the meeting with written documentation of everything you’ve discussed. Brainstorm together to fill in the gaps. Remember that clients get the final say.

Contracts 134

Contracts Venues Financial Management 134

Planning Pod

OCTOBER 22, 2024

You might know this type of document by another name, like Event Order or Event Resume. A Banquet Event Order (BEO) is a detailed document outlining all the essential information for a specific event. You probably know that managing a successful event requires meticulous organization and clear communication. Learn more today!

Management 78

Management Food and Beverage Contracts Events 78

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

SmartMeetings

NOVEMBER 27, 2017

But consistent with a risk management plan, it is critical that the government contracting document protect the agency with an inclusive force majeure (“Act of God”) clause. The force majeure clause will alert the other party that under certain circumstances, the government may not be able to fulfill the contract.

Government 74

Government 2012 Contracts 2013 74

Smart Meetings

OCTOBER 5, 2022

However, registering provides all access to webinars, on-demand videos, downloadable documents and much more.”. 4, which covered the basics of the event life cycle, from creating the event and RFP templating to contracting and asking suppliers the right questions. The course’s second part will be held Oct. 25 at 11 a.m.

Education 116

Education Contracts Risk Management Sustainability 116

BizBash

OCTOBER 13, 2016

According to the authors, “If an activity does not have any float, by definition it is critical as it would impact the required contract completion date.” If you correct any logic flaws found in the schedule, make sure to document and explain the changes at the time they are made. Correct any logic flaws.

Contracts 124

Contracts Consulting Management 124

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 78

Hotels Contracts Management Venues 78

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Endless Events

OCTOBER 25, 2019

It allows teams to share assets (fonts, images, colors) and collaborate on documents. Event planners can “hack” Asana by listing speakers, performers, vendors, etc as “tasks” and attaching their contracts, promo photos, and so on to the task. Allows you to create beautiful documents with rich media right there in the app.

Event Planning 88

Event Planning Contracts Speakers Events 88