Event Farm

MARCH 24, 2021

You have an Event Safety Code of Conduct. A code of conduct is a document that includes your event’s rules and regulations, including acceptable behaviors before, during, and after the event. You have carefully reviewed your vendors’ contracts and understand your liability.

Insurance 245

Insurance Contracts Technology 2021 245

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Primary Focus.

Food and Beverage 148

Food and Beverage Management Venues 2021 148

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Guidebook

APRIL 23, 2025

Budget & Contracts Understanding venue pricing is essential for staying within budget. Before signing a contract, request a full breakdown of costs and clarify the payment schedule. Final Walkthrough & Site Visit Checklist Before signing the venue contract, conduct a final site visit to verify all details.

Venues 78

Venues Food and Beverage Contracts Insurance 78

Event Farm

APRIL 13, 2021

When attendees arrive on site, they can do a contactless check-in using event technology. Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID.

Insurance 286

Insurance Healthcare Government Venues 286

Event Industry News

NOVEMBER 4, 2020

The Event Technology Awards (ETA)’s eighth edition will take place this Thursday 5 th November. The calibre of entries this year highlights the role technology has played in helping to adapt the industry to serve new demands post-Covid-19. Allseated shortlisted for the Event Technology Awards. Register Here.

Event Technology 91

Event Technology Technology 2020 Tech 91

Planning Pod

JANUARY 10, 2021

Hotel sales, banquet and private event managers know what it’s like to work under pressure. Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule.

Hotels 148

Hotels Event Management Management Contracts 148

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. Keeping event finances separate and organized from the beginning will save you time and headaches down the line. Human resources management Your team’s bandwidth is a precious resource when juggling multiple events. Did we stay within budget?

Management 195

Management Event Management Contracts Corporate Events 195

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. Create online legal contracts and track electronic signatures with contract management tools.

Venues 148

Venues Management Contracts Food and Beverage 148

Smart Meetings

MARCH 7, 2024

Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. How can you refine the question to get what you really need? Spell out the end goals with as much detail as possible to refine the response.

Technology 278

Technology Meetings Events Social Media 278

SpotMe Blog

SEPTEMBER 8, 2023

When used to host a mixture of pharma ad board formats throughout the year – in-person, virtual, hybrid, asynchronous – this technology can transform pharma ad boards into fruitful meetings that bring 5x more insights. Pro Tip: Give yourself enough time to complete the contracting process with the advisors.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

Planning Pod

JULY 7, 2022

To stay ahead of the curve and be an innovator in events, don’t hesitate to think the same way technical engineers do. Set the sky as the limit for imagining what technology can accomplish in business. Event and venue management software. Virtual/hybrid event platforms. Client portals. Gamification. Where to start….

Event Tech 104

Event Tech Tech Social Media Technology 104

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 78

Hotels Contracts Management Venues 78

Eventmobi

JANUARY 10, 2024

Make sure your event conference app offers analytics functionality to help you track your ROI and improve future events. When choosing new event technology, a systemized process helps you make the right decision. Whova Whova is an award-winning app for conferences and community events. Identify your needs.

Conference 195

Conference 2024 Event Apps Speakers 195

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Competence with event technologies are crucial—but technologies are constantly changing and it's something many end up having to learn on the fly.

Tech 81

Tech Insurance Contracts Technology 81

Core-apps

JULY 9, 2018

Event Tech Tips for Corporate Event Planners. Forget talking about event technology, it’s time to take action!”. That was the rallying cry from our power-packed panel of event insiders on our recent webinar, “Event Tech Tips for Corporate Planners.”. Tip #1: Rethink the RFP.

Corporate Events 102

Corporate Events Event Tech Tech Technology 102

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. Millions of unforgettable events start here Make My Diagram 6. ” 17.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. Oh, and no more lost files or emails.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

MARCH 10, 2022

If your business operations are reliant on manual processes – like internal handoffs of notes/documents or calls/meetings between staff members and/or clients – then what happens when someone doesn’t follow through properly or something gets dropped or overlooked during busy times?

Hospitality 89

Hospitality Technology Food and Beverage Hotels 89

Coterie Spark

FEBRUARY 25, 2019

What if bringing the next big thing in conference and corporate meeting technology to your event wouldn’t add to your budget? No need to find a vendor or even sign a contract. The next change on the horizon for conference and meeting technology, isn’t actually technological at all.

Corporate Events 45

Corporate Events Event Technology Technology Conference 45

Planning Pod

SEPTEMBER 17, 2019

Rounding out Planning Pod’s features are tools for online collaboration and tracking on-site guest check-in plus (if needed) event CRM management , proposals, electronic contracts, invoicing, online payments, banquet event orders , menus and integrations with hundreds of other applications. AllSeated. Social Tables.

Event Design 141

Event Design Food and Beverage Events Management 141

Event Industry News

MAY 3, 2019

For example: Digital marketing: current and prospective attendees will be able to manage how they receive marketing messages via a decentralised communication platform connecting the event owner and attendee/prospect; one that can be documented and verified.

Social Media 75

Social Media Contracts 2014 Airlines 75

TicketBud

AUGUST 21, 2023

With it, you can scan any typed or handwritten document, converting it to an editable file with no internet needed. Easily turn your meeting notes or run-of-show drafts into typed, editable documents you can share with your team via email or as PDF or JPEG files. Notion compiles your entire workflow into one workspace.

Technology 78

Technology Social Media Airlines Event Apps 78

PCMA Convene

DECEMBER 3, 2018

It allows users to tag other people and upload documents, and has the advantage of keeping conversations out of your email’s inbox, which is crucial for disciples of Inbox Zero, like Caruso. Also, with everything on one platform “you spend way less time exporting and importing documents and cleaning [up] Excel [documents],” she adds.

Social Media 84

Social Media Technology Contracts Consulting 84

Eventmobi

NOVEMBER 15, 2018

Reviewing API documentation and details (usually technical teams will request these resources before starting any work). You have a lot of event information to communicate with attendees (schedules, sessions, travel info, speaker resources, contests, sponsor news, etc.) If the integration seems possible, it is built.

Event Apps 155

Event Apps Travel Management Technology 155

Planning Pod

AUGUST 12, 2019

And if you have ever planned or booked an event at one of these facilities, you are already familiar with this interesting little sheet that’s usually packed with vital information. What Is a Banquet Event Order? As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. Second, locate where the rigging points are within the event. Everybody at your event will notice bad audio. Skimping on Audio.

Negotiating 118

Negotiating Venues Speakers Contracts 118

Guidebook

JANUARY 8, 2024

What budget is available for the event? Is it a ticketed event? Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

What budget is available for the event? Is it a ticketed event? Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

TicketBud

OCTOBER 26, 2023

If in-person is necessary and resources allow, organizers might also consider hosting several satellite events in convenient locations across states or countries to meet audiences where they are at. This reduces the need for paper products and can increase efficiency and effectiveness of event planning and execution.

Sustainability 118

Sustainability Transportation Travel Education 118

Planning Pod

JULY 6, 2023

Easily generate an invoice from your signed documents to give your clients a transparent view of all of the event details and services you’re providing. Data Placeholders in your templates take the manual work out of client interactions, automatically pulling custom information from your events and covering all of your bases.

Venues 78

Venues Event Management Management Food and Beverage 78

Planning Pod

JUNE 23, 2023

With event layout and design tools , you can create realistic room diagrams, event layouts, and seating arrangements—even if you don’t have any design experience. From vision boards to floor plans, event technology can help you turn your vision into a successful event.

Event Management 78

Event Management Management Speakers Technology 78

Event Industry News

JUNE 25, 2021

Planners can create custom, dynamic event experiences with the ability to book group/individual rooms, air, exclusive Covid-19 at-home airport pickup and drop off service, airport transfers and local activities. With a built in CRM, communication with suppliers and attendees is effortlessly straightforward.

Event Planning 52

Event Planning Meetings Contracts Transportation 52

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. Oh, and no more lost files or emails.

Event Management 60

Event Management Management 2019 Social Media 60

Eventsforce

AUGUST 14, 2019

Pricing and contracts. Pricing for any event is always such a variable and this is definitely the case when it comes to Christmas events. Until the Contract is signed nothing is confirmed despite your evidence of emails and telephone calls made. For example, are you contracting for minimum numbers or minimum spend?

Venues 56

Venues Contracts Entertainment Transportation 56