SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. An effective legal document is one that clearly outlines roles and responsibilities and keeps all parties out of court, arguing over vague wording.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Smart Meetings

AUGUST 16, 2018

You can conserve your energy and resources with these tips: Use napkins instead of disposable plates for “finger foods”. Use the blank side of your printed documents. Get in touch with a compostable food service for your food waste reduction. Set up a composting collection program for any food and organic waste generated.

Food and Beverage 170

Food and Beverage Education Contracts Sustainability 170

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages. An amendment to a contract, such as a new guarantee or an amendment to the room block. Force Majeure Clause. Banquet Captain.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. Create online legal contracts and track electronic signatures with contract management tools.

Venues 148

Venues Management Contracts Food and Beverage 148

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod is a one-stop-shop.

Hotels 148

Hotels Event Management Management Contracts 148

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live events industry. Where are planners getting guidance on best practices for food and beverage?

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Building out your processes and internal operations ahead of time is critical to generating revenue as you prepare to open your new venue.

Venues 148

Venues Food and Beverage Social Media Marketing 148

Planning Pod

AUGUST 8, 2022

Now, instead of sifting through file cabinets of documents, Norton can quickly log onto Planning Pod and see everything he needs to do his job. Missing even the smallest details can lead to a food shortage, menu mix-ups, or missed orders. Challenge: Chaotic communication and missing information. Banquet Event Order (BEO).

Food and Beverage 78

Food and Beverage Contracts Management Venues 78

Planning Pod

OCTOBER 2, 2023

So, how can you turn your passion for food into a thriving business? What type of food do you feel the most passionate about? It doesn’t have to be an overwhelming or daunting document; instead, consider it a guide to help business owners stay on track as they navigate the world of entrepreneurship.

2024 88

2024 Food and Beverage Contracts Management 88

Planning Pod

JUNE 10, 2022

Whether you offer on-site or off-site catering, dropoff or pickup, Planning Pod’s comprehensive catering software solution is trusted by 20,000+ hospitality, food services and event professionals because it…. Food-&-Beverage + Menu Management. Top Features. Kitchen and Team Management.

Food and Beverage 78

Food and Beverage 2022 Contracts Management 78

Planning Pod

SEPTEMBER 17, 2019

Rounding out Planning Pod’s features are tools for online collaboration and tracking on-site guest check-in plus (if needed) event CRM management , proposals, electronic contracts, invoicing, online payments, banquet event orders , menus and integrations with hundreds of other applications. AllSeated. Social Tables.

Event Design 141

Event Design Food and Beverage Events Management 141

Planning Pod

FEBRUARY 12, 2021

Sales Documents & Tools (Proposals, Contracts, etc.). Food & Beverage Management (Menus, BEOs, etc.). And you can also capture electronic signatures for both proposals and contracts, turning a manual process into an automated one that saves time. Customizable Lead Intake Webform (for Your Website).

Management 78

Management Venues Food and Beverage Contracts 78

Planning Pod

MARCH 24, 2021

Food-and-Beverage Management. Proposals & Contracts. And you can have unlimited leads, proposals, contracts and invoices in your account at all times. Guest List w/ Seating Arrangements. Timeline & Itinerary w/ Notifications. Event Budget Management. Event Registration & RSVPs. Event Vendor Management.

Management 78

Management Food and Beverage Contracts Venues 78

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. Both planners and venues agree, the hotel contract negotiation process could be a lot better.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

QC Event School

DECEMBER 30, 2022

First thing’s first: an event proposal is a document that outlines the details of an event. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved. What is an Event Proposal?

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

Planning Pod

JULY 9, 2021

Food-and-Beverage Management. Proposals & Contracts. Invite your clients into their own client portal, where they can view and sign documents, make payments, manage to-do’s and more. It’s easy to assign emails to leads or events and attach any PDF document for any event to any email message.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

Planning Pod

MARCH 10, 2022

Another says that 59% of hospitality and food service staff won’t be coming back. Instead of manually creating documents like banquet event orders for every event or private group, technology like Planning Pod lets your staff create BEOs in minutes by automatically populating documents with data you have already entered.

Hospitality 88

Hospitality Technology Food and Beverage Hotels 88

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 78

Hotels Contracts Management Venues 78

SmartMeetings

DECEMBER 13, 2019

Negotiate Your AV Costs Before Signing a Contract. They want to make their money back on their equipment in roughly three rentals, which is fine for them—but that leaves plenty of room to negotiate before signing a contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. No more details scattered across event spreadsheets/templates , documents and post-its. Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations.

Event Management 113

Event Management Management 2019 Social Media 113

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Do you need to find additional funds? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Do you need to find additional funds? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Planning Pod

JANUARY 28, 2021

And we didn’t have a floor plan software, so we were contracting that out and paying someone to do it.”. Some of those features include: Proposal and contract building – Customizable proposal templates and line item templates let you set things up so you can create templates and template language for packages you frequently use.

Food and Beverage 88

Food and Beverage Contracts Venues Management 88

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Event Industry News

SEPTEMBER 2, 2022

Creative teams briefed and contracted for sustainable sourcing and reuse for all sets, props and costumes used on the pageant. Independent Food Producers supported through “Mighty Small” 12,500 water bottles avoided through reusable bottles and water refill usage. Food Salvage. Food Composting. 675 t CO2e.

Sustainability 72

Sustainability Food and Beverage Transportation Events 72

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live-events industry. Where are planners getting guidance on best practices for food and beverage?

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

TicketBud

JUNE 2, 2015

Sending over important documentation like invoices and service agreements can be a pain. This mobile app empowers organizers to scan documents right through their phone and save as an image or PDF. Contracts, invoices, marketing plans, schedules. Documentation & lead generation service for your event. Pocket Planner.

Event Planning 78

Event Planning Food and Beverage Social Media Sponsorships 78

Planning Pod

JULY 6, 2023

Easily generate an invoice from your signed documents to give your clients a transparent view of all of the event details and services you’re providing. Have multiple signers on your proposals/contracts? Your clients can also save their credit card information for easy access later on. Stay tuned for more details!

Venues 78

Venues Event Management Management Food and Beverage 78

Planning Pod

JULY 13, 2022

We had an in-house system for managing staffing and company documents. The best part was that it could all be done from a single user-friendly application that is completely integrated, making it easy to automate processes and documents and eliminating the need for re-entering information elsewhere.

Event Management 78

Event Management Management Contracts Venues 78

Planning Pod

SEPTEMBER 14, 2020

Staff member places temporary “hold” on event date, awaiting prospect’s signature on proposal/contract. Prospect signs proposal/contract and provides deposit/down-payment to hold the event booking date. Proposals help to wrap the vision up in a professional and organized document.

Management 78

Management Contracts Food and Beverage Venues 78

GatherHere

OCTOBER 5, 2016

Ah, the Banquet Event Order binder—used by event professionals and venue managers for years to keep track of all event-related documents, contracts, menus and more. We make seamless communication easy. There are a lot of moving parts when it comes to event planning and execution — so keeping everyone informed is crucial to success.

Food and Beverage 38

Food and Beverage Contracts Event Planning Management 38

Eventtia

JUNE 2, 2023

Catering: all costs related to food and beverage Decoration: pretty self-explanatory Entertainment: speakers, talents, performers, exhibitors, and so on. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element. For virtual events, you can skip this.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Planning Pod

JULY 27, 2022

Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.) Create streamlined processes for signing documents and taking payments that require little effort on your end.

Venues 103

Venues Hospitality Contracts Events 103