Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Take the Time Up Front to Set Up the Sheet in a Way That’ll Save Time Later.

Negotiating 240

Negotiating Banking Education Contracts 240

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. An effective legal document is one that clearly outlines roles and responsibilities and keeps all parties out of court, arguing over vague wording.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. Following the debate, the mia promised to create a set of recommendations to help steer considerations and decisions for venues across the UK. “In

Contracts 93

Contracts Negotiating Venues Management 93

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. They want to make their money back on their equipment in roughly three rentals, which is fine for them—but that leaves plenty of room to negotiate before signing a contract.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. There is a lot of technical wording in contracts, most of which will be outlined in the contract, but there are a few important terms that you might want to negotiate before the contract is in hand. Force Majeure Clause.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

MeetingsNet

JULY 9, 2021

One other veteran stressed there’s a specific area where planners must maintain absolute vigilance: Who has the right to make changes on shared spreadsheets and documents? The best negotiator on your team should handle the largest budget elements that will not be simple to secure at an acceptable cost.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. Both planners and venues agree, the hotel contract negotiation process could be a lot better.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

SmartMeetings

OCTOBER 3, 2016

Cultural stereotypes and habits influence international business negotiations. Business Negotiations. Everyone must be present when negotiating, as individual decisions are frowned upon. In other countries (such as Germany), an autocrat who might not even be present at the negotiations could be responsible for decision-making.

Negotiating 69

Negotiating Contracts 2016 Events 69

SmartMeetings

AUGUST 8, 2019

Negotiate Carefully. International contracts for vendors and venues could require different negotiation tactics than in the U.S. An action plan doesn’t have to be complicated; a basic document with only the necessary information will be more helpful than a complex and confusing one. is not the warm season in Australia.

Meetings 85

Meetings Negotiating Travel Contracts 85

EventUp

AUGUST 4, 2020

Be sure to know what you are taking videos/pictures of - there have been times when I’ve looked back and not known which room I was documenting! I personally prefer videos to capture more of the venue’s look and feel. Also, take notes! Your Vendors.

Negotiating 105

Negotiating Venues Contracts Hotels 105

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Contracts Events 120

Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Prioritize Expenditures Determine what elements of your event are non-negotiable and which ones can be adjusted. Approach multiple vendors.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventtia

NOVEMBER 10, 2023

This not only saves time but also reduces the risk of errors in financial documentation. Pernod Ricard’s IT team efficiently integrated, tested and deployed the event activity on join-SIP.com in a few days using Eventtia’s API documentation with minimal support. What security features are key?

Event Management 117

Event Management Management Negotiating Financial 117

Coterie Spark

MARCH 26, 2020

For example, we can advocate on your behalf to postpone or reschedule events and re-negotiate contracts. Coterie Spark can help and we assure you, all is not lost. We also have multiple partnerships with companies that provide virtual meetings.

Negotiating 59

Negotiating Contracts Events Event Management 59

BizBash

DECEMBER 27, 2017

blockchain technology could provide a single digital source of ID information, allowing for the seamless exchange of documents between banks and external agencies. Smart contracts can be coded to reflect any data-driven business logic. Any contract can be a smart contract if the terms of the contract can be automated.

Financial 80

Financial Banking Insurance Contracts 80

Techsytalk

APRIL 12, 2019

Always NEGOTIATE boilerplate. Don’t just sign contracts, get YOUR terms when you can and have those written in too. Negotiate the scope, narrow it so it is fair to both sides.” “One should confirm all conversational agreements in a follow up email for clarity and documentation. .”

Negotiating 95

Negotiating Contracts Consulting Speakers 95

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. An essential document that exhibitors complete and send to the contractor, outlining all the technical equipment required for the event.

Tech 81

Tech Insurance Contracts Technology 81

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Your checklist is a living, breathing document, and this format encourages you to keep revisiting all aspects of the event until it is as cost-effective as possible. It isn’t just a to-do list.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 135

Contracts Speakers Negotiating Insurance 135

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. They will also help negotiate out any unnecessary venue fees. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Negotiating 118

Negotiating Venues Speakers Contracts 118

Management Events

AUGUST 5, 2024

Contract Negotiation Is Mutually Beneficial During this critical part of the process, prospects need to be strategic. It bears repeating that you will want to negotiate favorable terms and a fair and comprehensive contract that protects your rights and interests as well. It shows a willingness to improve.

B2B 52

B2B Negotiating Contracts Banking 52

Eventtia

NOVEMBER 10, 2023

This not only saves time but also reduces the risk of errors in financial documentation. Pernod Ricard’s IT team efficiently integrated, tested and deployed the event activity on join-SIP.com in a few days using Eventtia’s API documentation with minimal support. What security features are key?

Event Management 96

Event Management Management Negotiating Financial 96

EventBank Insights

JANUARY 22, 2019

Make sure it's all legal Drafting a contract for a short, temporary event is important to cover your bases should anything go wrong and you're not held liable for a third part (speaker's) actions or comments at the event. ? Financial status: gather all receipts, documentation, final registration data, etc. and update budget ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

Planning Pod

JULY 22, 2024

Here’s how to ensure a seamless, collaborative process (on their end and yours): Contracts/proposals: It’s important that you develop clear, concise proposals and contracts that outline all event details, as well as terms and conditions of your services.

Social Media 89

Social Media Contracts Venues Negotiating 89

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. No more details scattered across event spreadsheets/templates , documents and post-its. Oh, and no more lost files or emails. No more time-consuming manual processes. Automation of processes.

Event Management 112

Event Management Management 2019 Social Media 112

Management Events

MAY 16, 2023

Strategically Negotiate Contract Terms During this critical part of the vendor selection process, be strategic. Make a list of these factors and any other relevant questions to bring up during negotiations so you don’t miss anything. This builds trust with stakeholders and ensures that the decision process is fair and open.

Negotiating 52

Negotiating Contracts Risk Management Trade Shows 52

Social Tables

MARCH 2, 2021

This means that your contract should say what clients will and will not be billed for. After, carefully document your time and receipts so your records are easy to reference if needed. A full-service wedding planner usually takes care of big picture to-do list items such as negotiating contracts and coordinating vendors.

Contracts 99

Contracts Event Planning Negotiating Consulting 99

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 118

Contracts Negotiating Venues Wireless 118

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Expo Pass

JULY 2, 2024

“I would start with the major milestones and then fill in other detailed tasks.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. Is it better to host at a convention center or hotel?

Travel 78

Travel Transportation Contracts Hotels 78

Planning Pod

JULY 9, 2021

Proposals & Contracts. You can quickly and easily add estimated, negotiated and actual costs, track payments and payment due dates for each line item, and view remaining amounts due. Invite your clients into their own client portal, where they can view and sign documents, make payments, manage to-do’s and more.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78