Event Planning BluePrint

MAY 27, 2024

This is where clear, lawyer-created event contracts come into play. The Event Toolkit Bundle Pro includes customizable contracts that will protect your services, income, and reputation. Editable Word Documents : Easy-to-edit templates that you can customize for each unique event.

Event Planning 62

Event Planning Sponsorships Contracts Corporate Events 62

Event Planning BluePrint

NOVEMBER 10, 2021

I’ve even got a juicy story to share from a community member who had a friend back out of a contracted event, and how the event planner handled it. . My event planning templates have all the contracts you need to help you avoid unforeseen circumstances, which are covered under contacts. Don’t think you need contracts?

Event Planning 62

Event Planning Sponsorships Contracts Advertising 62

Brown Paper Tickets

JULY 5, 2018

No Sponsorship/Funding. You have to seek sponsorship—look for brands and people who believe in your idea and are definitely interested in your event. Documentation Neglect. Time to recycle all these contracts and receipts right after the events is over.”. Keep your attendees and talent safe. You owe it to everyone.

Sponsorships 63

Sponsorships Contracts Venues Entertainment 63

Eventtia

OCTOBER 20, 2023

Moreover, forecasting potential revenue sources, such as ticket sales or sponsorships, requires careful analysis. Your event might have revenue streams—like ticket sales, sponsorships, or merchandise. Review Contractual Obligations When engaging with vendors or venues, contracts are standard.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventmobi

JANUARY 10, 2024

Once you’ve chosen a platform, make sure the contract clearly outlines the terms and expectations of your partnership with the app vendor so everyone is on the same page. Whova’s features include personal agendas, free and paid registration, document sharing, note-taking, attendee smart profiles, business card management, and more.

Conference 195

Conference 2024 Event Apps Speakers 195

MeetingsNet

JULY 9, 2021

One other veteran stressed there’s a specific area where planners must maintain absolute vigilance: Who has the right to make changes on shared spreadsheets and documents? If you really need more money for success in a certain area, then ask for more, or move some from another area, or come up with one more creative sponsorship offering.”.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. No more details scattered across event spreadsheets/templates , documents and post-its. Oh, and no more lost files or emails. No more time-consuming manual processes. Automation of processes.

Event Management 112

Event Management Management 2019 Social Media 112

Guidebook

MAY 16, 2023

Closely related to vendor management is document management. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner. Think of the master strategy as a living document that isn’t finished until the end of the event. The solution is to use event planning software.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

SmartMeetings

NOVEMBER 20, 2019

Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. The biggest piece of advice on this topic is to make your presentations to potential sponsors as early as possible. Here are some key steps.

Social Media 68

Social Media Sponsorships Speakers Contracts 68

InitLive

MARCH 4, 2021

It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Corporate sponsorship is a common practice for industry conferences; often, industry vendors will be looking to sponsor events. Vendor and sponsorship information. Event date and location.

Conference Planning 107

Conference Planning Conference Sponsorships Speakers 107

TicketBud

JUNE 2, 2015

Sending over important documentation like invoices and service agreements can be a pain. This mobile app empowers organizers to scan documents right through their phone and save as an image or PDF. This includes attendee push notifications, session management, and in-app sponsorship opportunities. Productivity Boost. What is it?

Event Planning 78

Event Planning Food and Beverage Social Media Sponsorships 78

Stova

MARCH 17, 2023

The Complete Guide to Event Sponsorship Many event professionals understand the importance of putting on an event with sponsorships but still struggle with developing a strategic approach to securing sponsors. At their best, sponsorships raise the brand value of both parties and reinforce their heritage and visions for the future.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

EventBank Insights

JANUARY 22, 2019

Make sure it's all legal Drafting a contract for a short, temporary event is important to cover your bases should anything go wrong and you're not held liable for a third part (speaker's) actions or comments at the event. ? Follow up with your sponsors, make sure they are aware of the event updates or else they could drop this sponsorship. ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

Planning Pod

AUGUST 16, 2022

You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.

Food and Beverage 104

Food and Beverage Insurance Apparel Trade Shows 104

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Create and/or acquire required documents for your whole team (including volunteers). If possible, have contracts finalized and signed. Sponsorship. Finalize sponsor contracts and details. Finalize all documents and printed materials. Sponsorship finalization.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships. Take into account the different sponsorship packages and values. Underwriting.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

PCMA Convene

AUGUST 31, 2016

Be sure to allow multiple ways of accruing points — points per 10 ‘ x 10 ‘ booth and points for sponsorship, promotion, and/or advertising spend (e.g., Punitive Policies   Some shows impose penalties for skipping a year, not staying in the contracted block, breaking down early, etc. Transparency Rules.

Airlines 49

Airlines Trade Shows Advertising Sponsorships 49

Planning Pod

JULY 27, 2022

Sometimes it is because they sincerely have little knowledge of what it actually costs to book an event space, order catering or contract out for event planning services. Create streamlined processes for signing documents and taking payments that require little effort on your end.

Venues 104

Venues Hospitality Contracts Events 104

Planning Pod

AUGUST 16, 2022

You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Share and print copies of any important documents that you will need to reference.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Share and print copies of any important documents that you will need to reference.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Do Good Events

JULY 19, 2023

Auction Identify popular items for promotions Social media and emails to guests ahead of time are a great way to get excitement going for your auction Logistics Design printed program Confirm sponsorship incentives have been fulfilled Be sure to cross check all logos and other incentives are fulfilled for all sponsors at each level offered.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

InitLive

NOVEMBER 10, 2022

It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Corporate sponsorship is a common practice for industry conferences; often, industry vendors will be looking to sponsor events. Vendor and sponsorship information. Event date and location.

Conference Planning 62

Conference Planning Conference 2022 Sponsorships 62

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. No more details scattered across event spreadsheets/templates , documents and post-its. Oh, and no more lost files or emails. No more time-consuming manual processes. Automation of processes.

Event Management 60

Event Management Management 2019 Social Media 60

Social Tables

JUNE 29, 2023

They research services, collect event quotes, and execute event contracts. An event press release is a short document that provides essential information about the event, such as the date, time, location, purpose, and keynote speaker details. Still have questions about nonprofit event planning? What is a nonprofit event press release?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Bizzabo

APRIL 18, 2018

As Community Events Manager, Danielle oversees all Moz ’s events and sponsorships, including the annual MozCon Conference, which began in 2006. By having a very selective process, this results in sponsorships that are successful for both us and the partner, leading to a long-lasting relationship.

Conference 48

Conference 2006 Sponsorships Speakers 48

Planning Pod

SEPTEMBER 21, 2020

Features include event registration, attendee intelligence, smart event data, sponsorship options, social networking. Perfect for: Planners who need a highly customized app and have in-house or contracted developers to build features within the platform. Perfect for: Music and sporting events, food festivals, community events.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Before the event: virtual event planning and promotion Perhaps the most extensive part of the process is event planning. Download the guide 11.

2023 52

2023 Sponsorships Social Media Entertainment 52

InitLive

JANUARY 25, 2021

Regardless of your festival goals, it is important to document them before you commence your planning process to ensure that everyone on the planning team has a clear idea of what they are trying to achieve this year. Once you have found that perfect venue, you need to set a date, sign a contract, stay within budget, and make payments.

2021 88

2021 Social Media Entertainment Food and Beverage 88

Eventtia

JANUARY 28, 2025

Revenue Streams : Will you sell tickets, offer sponsorships or VIP packages? Lock it all down with a clear contract. Document everythinggood or bad. Collaborate with influencers to build buzz or send out save the dates with a surprise QR code for a sneak peek. Event Flow : Map out the agenda. Embrace them! Dive into your KPIs.

Event Planning 62

Event Planning Social Media Speakers Tech 62

TicketBud

DECEMBER 13, 2023

Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget. Research and Negotiate with Vendors A request for proposal (RFP) is an important document used to communicate needs and expectations to vendors in order to receive a quote for the services provided.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Guidebook

MARCH 7, 2025

Identify potential funding sources, including ticket sales, sponsorships, and exhibitors. Assemble Your Core Event Planning Team Define key roles and responsibilities (such as event manager, marketing lead, sponsorship coordinator, etc.). Sign a contract with your selected venue and negotiate terms early.

Social Media 78

Social Media Speakers Sponsorships Contracts 78