Attendease

MAY 31, 2023

Step #6: Understand the contract before you sign When searching for the best event planning tool, it’s important to carefully consider the contract that you’ll be signing with the vendor. This contract should contain a clear list of services being provided. Onboarding can be lengthy and expensive.

Event Planning Tools 195

Event Planning Tools Event Planning Contracts Management 195

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Core-apps

JULY 9, 2018

Event Tech Tips for Corporate Event Planners. That was the rallying cry from our power-packed panel of event insiders on our recent webinar, “Event Tech Tips for Corporate Planners.”. Read below for a recap of their seven tips from the webinar to make your corporate event tech investment pay-off. Tip #1: Rethink the RFP.

Corporate Events 102

Corporate Events Event Tech Tech Technology 102

Planning Pod

JULY 7, 2022

When I set out to write this blog post on event tech, my mind was living in the “during” phase of the event life cycle. Event management systems make manually recreating the same type of document for different clientele a thing of the past. Client portals. Projection mapping. Where to start….

Event Tech 104

Event Tech Tech Social Media Technology 104

SpotMe Blog

SEPTEMBER 1, 2022

But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. Bid document. The supplier then submits a bid document to explain what services they can offer. Event tech. A force majeure clause is a clause included in most venue contracts.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

MeetingsNet

OCTOBER 29, 2018

A list of tech fundamentals that will help you align event needs and goals. Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Convene makes all your tech needs simple. Load In / Load Out.

Tech 81

Tech Insurance Contracts Technology 81

Smart Meetings

MARCH 7, 2024

Event tech native Nick Borelli: AI will remove the drag stuff so you can produce A+ events Nick Borelli, director of marketing for the ethical facial analytics company Zenus Inc., Learn More: What is AI Good for Anyway Webinar AI Risk-Benefit Analysis Unlike tech engineers, meeting professionals tend to be a pretty risk-averse group.

Technology 278

Technology Meetings Events Social Media 278

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. On a recent weekly Event Tech chat led by Brandt Krueger , we discussed the knotty problem of getting online presenters to do technical checks before the event. Think creatively about how to do this.

Meetings 156

Meetings Tech Contracts Trade Shows 156

GEVME

JUNE 13, 2018

Depending on the complexity of the conference and the tools you use to build your checklist, it can be a very detailed document that includes deadlines, assigned responsibilities, comments, budget specifications , and updates, or it may just be a short list of items. Why do you need a checklist for conference planning?

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Grimes says he recently was unable to print a document on a hotel business center computer because, for the hotel’s security, the computer didn’t have a USB port he could plug his thumb drive into.

Contracts 57

Contracts Hotels Financial Tech 57

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod is a one-stop-shop.

Hotels 148

Hotels Event Management Management Contracts 148

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. This could be event tech registration systems and apps, through to back-end solutions such as abstracts, finance and CRMs. The post 5 Ways Tech Can Reduce Stress for Event Planners appeared first on Eventsforce.

Tech 103

Tech Technology Event Management Management 103

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. Create online legal contracts and track electronic signatures with contract management tools.

Venues 148

Venues Management Contracts Food and Beverage 148

Event Industry News

NOVEMBER 2, 2020

Launched in July 2019, Cadre is compliantly simplifying event staffing and management from onboarding to contracting to payment. A fee is only applied if staff is contracted. Their nomination for Best Workforce Management Technology is an honored testament to its benefit in the industry. Sponsored Content.

Event Technology 105

Event Technology Technology Insurance Contracts 105

Event Industry News

MAY 3, 2019

In the next three years, 80% of Business Event Professionals will be utilising blockchain technology across their event portfolio enterprise, be it via their own tech or tech provided by a third-party solution provider. Tech Whisperer with DAHLIA+ AGENCY and Speaker. Reveal the Authors.

Social Media 75

Social Media Contracts 2014 Airlines 75

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 78

Hotels Contracts Management Venues 78

MeetingsNet

JULY 9, 2021

One other veteran stressed there’s a specific area where planners must maintain absolute vigilance: Who has the right to make changes on shared spreadsheets and documents? In short, A1 and L1 techs are managers but rarely need to be involved in every session of an event. Prioritize Meeting Elements by Their Potential to Deliver Value.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

Endless Events

SEPTEMBER 1, 2021

Every once in a while, our hosts Will and Brandt love to bring guests to the Event Tech Podcast and have them talk about an exciting technology or software they’ve developed. Will and Brandt brought him on the Event Tech Podcast to explain what these tools do and how they can be used by event professionals.

Management 127

Management Trade Shows Consulting Banking 127

Eventtia

OCTOBER 20, 2023

Audio-visual (AV) Equipment Latest Tech vs. Basic: Cutting-edge sound and display equipment can elevate the event experience but comes at a premium. Operator Costs: High-tech gear often needs skilled people to run it. Review Contractual Obligations When engaging with vendors or venues, contracts are standard.

Financial 117

Financial Negotiating Entertainment Retail 117

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live events industry. It’s a new world, and contracts and programs won’t look the same.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

QC Event School

DECEMBER 30, 2022

First thing’s first: an event proposal is a document that outlines the details of an event. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved. What is an Event Proposal?

Sponsorships 105

Sponsorships Food and Beverage Transportation Risk Management 105

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. No more details scattered across event spreadsheets/templates , documents and post-its. Oh, and no more lost files or emails. No more time-consuming manual processes. Automation of processes.

Event Management 112

Event Management Management 2019 Social Media 112

Social Tables

JANUARY 17, 2018

Audience expectations range from the creature comforts of easy parking, familiar food, and a pleasant room temperature to WOW factors, like an exotic location, tech-savvy presentations, and useful SWAG. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Eventmobi

JANUARY 10, 2024

Once you’ve chosen a platform, make sure the contract clearly outlines the terms and expectations of your partnership with the app vendor so everyone is on the same page. Whova’s features include personal agendas, free and paid registration, document sharing, note-taking, attendee smart profiles, business card management, and more.

Conference 195

Conference 2024 Event Apps Speakers 195

PCMA Convene

DECEMBER 3, 2018

For direction, Convene turned to independent event planner Liz King Caruso.Caruso, of Liz King Events, and the founder of techsytalk and FOUNDHER NETWORK, frequently shares tips on standout apps and other tech tools at conferences, in webinars, and through her IGNITE consulting program. “I I am a planner. Asana pricing starts at $9.99

Social Media 84

Social Media Technology Contracts Consulting 84

Planning Pod

MARCH 10, 2022

If your business operations are reliant on manual processes – like internal handoffs of notes/documents or calls/meetings between staff members and/or clients – then what happens when someone doesn’t follow through properly or something gets dropped or overlooked during busy times?

Hospitality 89

Hospitality Technology Food and Beverage Hotels 89

Eventtia

JANUARY 28, 2025

Do they have the tech you needsound systems or projectors? Technologic support : For streaming sessions or on-site tech issues. Have a tech-savvy person in charge of it. Branding tips: Choose a Catchy Name : e.g. Taste the Future for a food-tech expo. If your audience is younger a trendy rooftop might work.

Event Planning 62

Event Planning Social Media Speakers Tech 62

Endless Events

NOVEMBER 16, 2018

Documenting all sessions and program of activities. Many teams use contracted labor for duties such as photography and videography. Tech support (if not included by AV production company). However, it’s always important to have a team of trained techs and brute-force labor to handle any physical work that needs to be done.

Event Planning 130

Event Planning Social Media Trade Shows Entertainment 130

Planning Pod

SEPTEMBER 17, 2019

Rounding out Planning Pod’s features are tools for online collaboration and tracking on-site guest check-in plus (if needed) event CRM management , proposals, electronic contracts, invoicing, online payments, banquet event orders , menus and integrations with hundreds of other applications. AllSeated. Social Tables.

Event Design 141

Event Design Food and Beverage Events Management 141

Event Industry News

NOVEMBER 4, 2020

Winners will be revealed this Thursday at 19:00 GMT as part of Event Tech Live’s virtual week, if you have already registered you can add to your schedule here. Plug-in tech and white-labelled platforms have their place in the virtual event space but once the event ends, where is the end-user connection? Register Here.

Event Technology 91

Event Technology Technology 2020 Tech 91

Social Tables

APRIL 20, 2023

Securing a venue too late, skipping an event walkthrough, failing to practice tech cues, or making last-minute setup changes can negatively impact an event’s success. Make a habit of documenting contracts, deposits, cut-off dates, and vendor communications to provide your event planning insurance representative.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

SmartMeetings

OCTOBER 3, 2016

In others, such as tech-loving Scandinavia, email or Skype is an acceptable form of communication. In the United States, verbal agreements are traditionally followed up with written documents. European contracts tend to be much shorter than the highly detailed American contracts.

Negotiating 69

Negotiating Contracts 2016 Events 69

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Share details of any AV or event tech to be used. Set up event tech tools.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Share details of any AV or event tech to be used. Set up event tech tools.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventmobi

NOVEMBER 15, 2018

Reviewing API documentation and details (usually technical teams will request these resources before starting any work). You have a tech-savvy attendee audience and want to create a stellar experience for them, technologically speaking. If the integration seems possible, it is built.

Event Apps 155

Event Apps Travel Management Technology 155

Management Events

AUGUST 5, 2024

94% of tech industry executives consider innovation partnerships as a necessary strategy (Harvard Business Review). Contract Negotiation Is Mutually Beneficial During this critical part of the process, prospects need to be strategic. DO: Review the contract thoroughly and run it by your legal and compliance department before signing.

B2B 52

B2B Negotiating Contracts Banking 52

CadmiumCD

MAY 24, 2018

Update internal processes documentation. We will only transfer data to countries with adequate data protection laws and to countries with a contract or corporate binding policies outlining data protection safeguards. The post Is Your Event Tech Ready for GDPR? Update your website terms of use and privacy policy.

Event Tech 56

Event Tech Tech Events Marketing 56