QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 105

Contracts Event Planning Events Financial 105

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Event Industry News

AUGUST 31, 2021

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

Contracts 80

Contracts Meetings Insurance Government 80

Event Farm

MARCH 24, 2021

You have ensured your venue is “safe” with appropriate ventilation and distancing built-in to your site plan. The role of a PCA includes: ensuring the venue follows appropriate regulations, procure and distribute safety supplies, engage and educate staff, monitor local risk, and coordinate risk mitigation on-site.

Insurance 245

Insurance Contracts Technology 2021 245

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 87

Negotiating Contracts 2024 Events 87

Event Farm

APRIL 13, 2021

Convey a message of responsibility: we’re all in this together—attendees as well as staff on the organizer, client, venue, and contractor teams. Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID.

Insurance 285

Insurance Healthcare Government Venues 285

Event Farm

OCTOBER 25, 2021

The employee or contractor who is certified for this role is in charge of compliance with state and local regulations and any compliance requirements established by your organization, venue, or insurance carrier. The Advisor establishes the safety policies and procedures for the event but leaves the enforcement to your security team. #12:

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Planning Pod

JANUARY 17, 2023

“BEO” is an acronym for “Banquet Event Order” – but these event management documents are essential even if you don’t plan banquet-style events. Planning Pod’s BEO layouts are customizable, so you can easily choose which event details need to be included (and which don’t)…in which document…for which audience.

Food and Beverage 135

Food and Beverage Contracts Venues Events 135

Planning Pod

JULY 7, 2020

This year has been extremely difficult for any industry, but the looming pandemic and ongoing social distancing continues to be particularly challenging for the event management industry and the event venues whose business is all about getting people together. and are still booking up venue spaces for late 2020 and beyond.

2020 109

2020 Venues Management Contracts 109

MeetingsNet

JANUARY 23, 2018

Here are three ways you can, and should, be addressing cybersecurity in your supplier contracts, according to Joshua Grimes, Esq., Require that the venue or other internet supplier take measures to keep the network secure. a meetings industry attorney with Grimes Law Offices.

Contracts 69

Contracts Hotels Financial Tech 69

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

GEVME

JUNE 13, 2018

Depending on the complexity of the conference and the tools you use to build your checklist, it can be a very detailed document that includes deadlines, assigned responsibilities, comments, budget specifications , and updates, or it may just be a short list of items. Contact venue hosts, and discuss the details. Compare pricing.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

SpotMe Blog

SEPTEMBER 1, 2022

An example of augmented reality at events is creating an interactive venue map that attendees can use to explore a venue. Bid document. The supplier then submits a bid document to explain what services they can offer. Day Delegate Rate (DDR) is the amount a venue charges per attendee per full-day event.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Attendease

MARCH 19, 2024

Look for opportunities to save on bulk orders or multi-event vendor contracts. Consider implementing the following: Set up shared mailboxes, Slack channels, or other platforms to house conversations, documents, and knowledge for each event planning team. Determine meeting cadences and use agendas to stay on track.

Management 195

Management Event Management Contracts Corporate Events 195

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. The layout of a banquet event order template or document should be simple to follow and easy to read.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

Planning Pod

JULY 6, 2023

You’re looking for a new venue management platform. Perfect Venue and Planning Pod have come up as two potential options geared towards the events industry but it’s difficult to compare software when it’s not always apples-to-apples. One of our most frequent questions is what sets us apart from competitors, including Perfect Venue.

Venues 78

Venues Event Management Management Food and Beverage 78

Planning Pod

FEBRUARY 12, 2021

When people come to us in search of a venue management software solution , they often ask how Planning Pod compares to our competitors Tripleseat and Caterease. And these are necessary questions to ask in the early stages while you are researching event management software for your event venue, restaurant or hotel. Additional Fee.

Management 78

Management Venues Food and Beverage Contracts 78

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Oh and make sure you follow up the meeting with written documentation of everything you’ve discussed. Form relationships with wedding event venues. Brainstorm together to fill in the gaps.

Contracts 134

Contracts Venues Financial Management 134

Smart Meetings

JUNE 22, 2023

This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request. In a new study by Allseated, “ Mitigating Risks in The Change Request Process for Event Planning ,” the divide between how event venues and planners view change requests was examined.

Tech 98

Tech Venues Contracts Event Tech 98

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

Contracts 52

Contracts Event Planning Events Financial 52

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Director of Sales at a venue, usually who will be negotiating your contract with.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Be flexible: Accommodating availability at venues could result in more money at the bottom line and access to properties you might not otherwise be able to afford. Review accounts daily.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. To minimize no-shows, put the requirement for a tech check in presenter contracts. Whenever possible, include appropriate furnishings to make these spaces attractive places for people to connect.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Smart Meetings

OCTOBER 5, 2022

However, registering provides all access to webinars, on-demand videos, downloadable documents and much more.”. 4, which covered the basics of the event life cycle, from creating the event and RFP templating to contracting and asking suppliers the right questions. The course’s second part will be held Oct. 25 at 11 a.m.

Education 116

Education Contracts Risk Management Sustainability 116

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. As always, negotiating contracts remains a crucial component of success, allowing organizers to maximize their return on investment and deliver exceptional events.

Negotiating 48

Negotiating Contracts 2024 Events 48

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 78

Hotels Contracts Management Venues 78

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. The process by which the required equipment is loaded into and set up within the venue, and then removed again once the event is over. Load In / Load Out.

Tech 91

Tech Insurance Contracts Technology 91

The Planner's Lounge

OCTOBER 13, 2022

One of the first major decisions many wedding planners help their clients make is choosing a venue. All wedding planners have a list of their preferred venues, but sometimes your clients are looking for something different. If you find yourself touring new venues, watch out for some of these common red flags. À la carte pricing.

Venues 52

Venues Insurance Contracts Consulting 52

SmartMeetings

NOVEMBER 27, 2017

Because the government represented solid business, and the likelihood of cancellation minimal, many venues and event contractors have taken this risk. But consistent with a risk management plan, it is critical that the government contracting document protect the agency with an inclusive force majeure (“Act of God”) clause.

Government 74

Government 2012 Contracts 2013 74

EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

Negotiating 105

Negotiating Venues Contracts Hotels 105

Planning Pod

AUGUST 8, 2022

The Coonamessett, a full-service inn, restaurant, and event venue in Falmouth, Massachusetts, was no exception before Planning Pod’s event management and catering software. For 25+ years, the event venue, catering business, and Inn operated under manual processes and paper filing systems that were outdated, time-consuming, and chaotic.

Food and Beverage 78

Food and Beverage Contracts Management Venues 78

EventSource

NOVEMBER 1, 2021

It’s a good idea to break up your budget into different categories, including the venue , vendors, attire, and more. . It’s a good idea to go completely paperless when it comes to receipts, invoices, and contracts and instead go digital and store them on your Google Drive or iCloud.

Negotiating 109

Negotiating Contracts Financial Hotels 109

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98