EventSource

FEBRUARY 24, 2020

Have you ever worked at my wedding venue before? Will you give me the digital negatives or unlimited downloads so I can make my own prints? Venue manager? Do you have backup equipment? What about a backup plan if you are unable to shoot my wedding for some reason? How will you (and your assistants) be dressed? Coordinator?

Insurance 296

Insurance Contracts Travel Venues 296

Planning Pod

NOVEMBER 12, 2020

As a provider of venue management software ourselves, we often get asked how we compare with our competitors and what sets us apart. Which made us think that this is a question that almost everyone considering venue event management software asks at some point during their fact-finding and buying process. Sign up for a free trial.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

Event Farm

MARCH 24, 2021

You have ensured your venue is “safe” with appropriate ventilation and distancing built-in to your site plan. The role of a PCA includes: ensuring the venue follows appropriate regulations, procure and distribute safety supplies, engage and educate staff, monitor local risk, and coordinate risk mitigation on-site.

Insurance 245

Insurance Contracts Technology 2021 245

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

Event Industry News

AUGUST 31, 2021

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

Contracts 80

Contracts Meetings Insurance Government 80

Event Farm

APRIL 13, 2021

Convey a message of responsibility: we’re all in this together—attendees as well as staff on the organizer, client, venue, and contractor teams. Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID.

Insurance 286

Insurance Healthcare Government Venues 286

Guidebook

JUNE 26, 2018

Set expectations and get clarity by preparing your questions for event venues, sponsors and suppliers. Ask the venue. Don’t sign a contract with a venue until you’ve searched every closet for a skeleton! Double down on questions about the wifi at the venue. How many devices can access it? Ask your sponsors.

Venues 100

Venues Insurance Contracts Events 100

Endless Events

FEBRUARY 27, 2019

You’ve probably noticed a lot of fees when you are looking at venues. The venue AV charges really seem to pile up. But in order to negotiate venue AV charges, you must arm yourself with knowledge, strong negotiating skills, and the will to walk away if you need to. Video Transcription: Can I Negotiate Venue AV Charges?

Negotiating 99

Negotiating Venues Contracts Sports 99

Smart Meetings

OCTOBER 30, 2023

View Webinar on Demand: The Professional’s Guide to 2024 Financial and Insurance Meetings Download Research: 2023 FICP Industry and Perception Study Moving Into 2024 Out of all the trends that have risen in 2023, our experts pointed to a few that will definitely be making their way into 2024.

Insurance 246

Insurance Financial 2024 Meetings 246

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Event Industry News

MARCH 22, 2022

The Meetings Industry Association (mia) has updated its Operating and building confidence in a risk-averse world best practice and contract guidance , following the government’s easing of Covid-19 restrictions.

Contracts 59

Contracts Government Venues Meetings 59

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

2022 293

2022 Airlines Hotels Tourism 293

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. Everything is there—invoicing, contracts, floorplans, BEOs, you name it,” Olivia said. “It Planning Pod can help.

Hotels 148

Hotels Event Management Management Contracts 148

Attendease

MARCH 19, 2024

Download our Event Marketing Calendar Template to manage all the moving pieces of your event from one unified place! Look for opportunities to save on bulk orders or multi-event vendor contracts. Download our step-by-step guide: Finding The Right Event Management Platform! Assign team members to be accountable for milestones.

Management 195

Management Event Management Contracts Corporate Events 195

Smart Meetings

MARCH 7, 2024

They can source a venue, create a workable agenda, create marketing materials, all the things required. Ask it to make the event more sustainable, design a networking event for people who are not outgoing, incorporate a sponsor in a meaningful way or mark up a contract as if it were a lawyer. That is the threat,” he said.

Technology 278

Technology Meetings Events Social Media 278

Eventtia

JANUARY 15, 2025

You book the venue, organize speakers, send out tons of invitationsand then sit back, wondering, What is event marketing really doing for my brand? Download the Ultimate Event Planning Checklist Download Eventtia’s free Event Planning Checklist to cover every detail effortlessly. If that sounds familiar, youre not alone.

Event Marketing 62

Event Marketing Marketing Social Media Fashion 62

Planning Pod

SEPTEMBER 17, 2019

Venues and caterers have used them to assist in their sales efforts; to help clients visualize event layouts; and to illustrate proper event setup for internal staff who are preparing for the event. Their online collaboration features stand out and include commenting, file storage, downloadable printouts and real-time editing.

Event Design 141

Event Design Food and Beverage Events Management 141

Eventmobi

MAY 17, 2023

media, venue); or they could be off-the-wall creative. Download the free Sponsorship Strategy Guide to learn how ! Download Now How to Create Sponsorship Levels You’re ready to build out your sponsorship levels, put together your sponsorship packages, and start converting sponsors.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

SmartMeetings

FEBRUARY 3, 2020

The space had been contracted, but the venue had failed to inform the city and so, no parking. The decor was equally over the top, and there was an action station that flambeed pasta with vodka sauce—which set off an alarm that was not supposed to be operational, according to the contract. Unfortunately, that was not to be.

Meetings 131

Meetings Contracts Speakers Venues 131

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. You can even download a free copy of these simple event statistics to reference anytime. Venues such as Wyndham Hotels are hearing the call and putting wellness front and center as they promote their groups and meetings product.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Planning Pod

AUGUST 12, 2019

Understand why BEOs are vital to the success of most events and download a free BEO template. In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Planning Pod

JULY 6, 2023

You’re looking for a new venue management platform. Perfect Venue and Planning Pod have come up as two potential options geared towards the events industry but it’s difficult to compare software when it’s not always apples-to-apples. One of our most frequent questions is what sets us apart from competitors, including Perfect Venue.

Venues 78

Venues Event Management Management Food and Beverage 78

Planning Pod

FEBRUARY 12, 2021

When people come to us in search of a venue management software solution , they often ask how Planning Pod compares to our competitors Tripleseat and Caterease. And these are necessary questions to ask in the early stages while you are researching event management software for your event venue, restaurant or hotel. Additional Fee.

Management 78

Management Venues Food and Beverage Contracts 78

Socio Events

NOVEMBER 9, 2022

Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Download now. Location: Scope out a potential location and start getting event venue estimates. Download now. ?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Eventmobi

SEPTEMBER 27, 2018

Venue search and management. Sign #3: You’re sharing licenses/contracts for your event technologies with 1-2 teams (other than your own). When using multiple point solutions, reporting often requires downloading different reports and stringing data together into Excel to share insights across the attendee journey.

Event Management 150

Event Management Management Negotiating Event Technology 150

The Planner's Lounge

OCTOBER 13, 2022

One of the first major decisions many wedding planners help their clients make is choosing a venue. All wedding planners have a list of their preferred venues, but sometimes your clients are looking for something different. If you find yourself touring new venues, watch out for some of these common red flags. À la carte pricing.

Venues 52

Venues Insurance Contracts Consulting 52

SpotMe Blog

SEPTEMBER 1, 2022

An example of augmented reality at events is creating an interactive venue map that attendees can use to explore a venue. Check-in apps are applications you can download on mobile devices or computers to check attendees in when they arrive at your event. A force majeure clause is a clause included in most venue contracts.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

PCMA Convene

DECEMBER 14, 2020

To download the entire report, visit the AMEX Global Business Travel site. Increased competition for space and potential contraction in supply due to closures and conversions of hotels and venues. Below, we’ve highlighted several of the key takeaways. When will live events ramp up again? Probably in late 2021.

Meetings 105

Meetings 2021 2022 Travel 105

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 78

Hotels Contracts Management Venues 78

Python Events

NOVEMBER 29, 2021

Digital assets have previously not been seen as collectable items; why would anybody pay for something they could just download for free with a quick Google search? There’s no collectable value to something anybody can download and display if there is no proof of originality. Smart Contracts. The problem? do these things”. “If/when

Contracts 85

Contracts Technology Banking Venues 85

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. AV Mistake: Not Understanding Your AV Quote.

Negotiating 118

Negotiating Venues Speakers Contracts 118

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. The hospitality industry is coming to the rescue.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Endless Events

FEBRUARY 25, 2019

Unrelated to this news I was already starting to see people saying, “Wow, it just feels like hotels and venues and in-house AVs are bending a lot less. You can negotiate these contracts. And you’ve done some great PDF downloads and things like that, white paper stuff. You’re not going to do any of these.

Event Tech 99

Event Tech Tech Negotiating Contracts 99

Master the Event

DECEMBER 10, 2023

Imagine not signing the venue contract, or making a deposit, and finding out that your date has been released. Often times a planner is managing several proposals from various suppliers. And they all need to be approved, coordinated and assigned their respective duties.

Event Planning 75

Event Planning Contracts Venues Events 75

PCMA Convene

MARCH 31, 2021

Although there’s only one owner, the image can be downloaded by anyone on the web. Recognizing how the loss of events has impacted ASH’s 2020 host destination, Bill’s team contracted with around 35 convention services staff who had been laid off or furloughed from San Diego hotels and the convention center. The host venue?

Contracts 98

Contracts 2020 Events Travel 98

Endless Events

AUGUST 22, 2018

You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. AV companies can be willing to discount their quote if it means they can boost their cash flow with upfront payments, to offset some of their contracts that pay on those longer terms. But, it doesn’t hurt to ask.

Negotiating 209

Negotiating Contracts Transportation Events 209

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. Download the modern event planning guide Benefits of Event Planning Software There are many moving parts to event planning.

Event Planning 78

Event Planning Social Media Airlines Contracts 78