Smart Meetings

SEPTEMBER 5, 2018

Entertainment. Whether it be a live band, aerial artists or fire dancers, keynote speakers or moderators, entertainment is an important part of any event to wow your audience and keep them engaged. Mobile App. More events are including a mobile app to give their attendees access to all event information at their fingertips.

Entertainment 267

Entertainment Travel Advertising Sponsorships 267

Velvet Chainsaw

DECEMBER 12, 2019

Mattering — participants should get something out of this: They may be entertained, educated, surprised, awarded, helped, satisfied or become more connected. Mattering can include attendee experience enhancers like a charging station, free Wi-Fi, food and beverage offerings or a give-away that attendees value.

Sponsorships 195

Sponsorships Food and Beverage Advertising Contracts 195

Smart Meetings

JUNE 28, 2024

If you can contract far enough in advance, you can secure better rates before supply is squeezed. Work with local tourist boards and partners to secure sponsorships for elements that will add meaning to an event, such as a local activation, entertainment or gift. Like most things in life, timing makes a difference.

Food and Beverage 187

Food and Beverage 2030 2024 Negotiating 187

Social Tables

MAY 30, 2019

Entertainment rentals. Food and beverage party supplies. Arrange entertainment. Order food & beverages. Whether you’ll have family in town or need help serving food to hundreds of corporate guests, make sure you have people ready to lend a hand before, during, and after the celebration.

Food and Beverage 199

Food and Beverage Entertainment 2026 Venues 199

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

MPI

OCTOBER 14, 2024

That was the sentiment at the Beyond the Bar discussion that took place at Jimmy Kimmel’s Comedy Club during IMEX America 2024, hosted by Caesars Entertainment and OTHR Agency in partnership with CEMA (the Corporate Event Marketing Association). A sober-inclusive happy hour is an absolute must for inclusive events.

2027 52

2027 Food and Beverage Negotiating Entertainment 52

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Entertaining Your Guests. Use food as entertainment.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Food & Beverage @ $35/person.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Coterie Spark

AUGUST 14, 2019

Whether you are hosting a conference, retreat, meeting, or any kind of event, you are likely to be providing food items to your guests. One of the biggest mistakes you can make as you wade through budget management is ignoring the importance of food and beverage. For better or worse, food impacts people and their feelings.

Food and Beverage 68

Food and Beverage Entertainment Contracts Consulting 68

Social Tables

OCTOBER 5, 2022

We explore creative costume ideas, chilling cocktail recipes, Halloween-inspired entertainment, and so much more. Step 6: Book event vendors, suppliers, and on-site entertainment. After securing your venue, work quickly to confirm event vendors and outsourced party services, such as day-of food or bartending service.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. A fundamental piece when learning how to plan an event, your budget determines which venue you’ll use, the kind of food served at your event, and the entertainment you’ll hire. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Smart Meetings

OCTOBER 12, 2022

ballroom, a 90,000-square-foot theater, a 25,000-square-foot Meridian Garden, 57 meeting spaces, 3,700 guest rooms and 27 different food and beverage outlets on the 25-acre property, soon to be announced. Fontainebleau will also be opening a Las Vegas location in 2023, boasting 550,000 sq. of meeting space, including a 105,000 sq.

2022 293

2022 Airlines Hotels Tourism 293

SmartMeetings

JULY 30, 2024

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Food: Yes, plated dinners sets a certain tone. This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Attendease

FEBRUARY 20, 2024

Entertaining? Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. What type of experience do we want to create for attendees?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. .

Food and Beverage 134

Food and Beverage Negotiating Contracts Venues 134

GEVME

JANUARY 27, 2020

And everybody loves enjoying a day, an evening or perhaps a weekend with lots of food, drinks, discussions, connecting with other people, exchanging ideas, workshops and/or other activities. . Food and beverage. Entertainment (because events should not just be about business). – Food/beverage.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? You lean on your partners.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Prestige Events Magazine

SEPTEMBER 28, 2022

Because of the size of the event and what the VeeFriends team wanted to achieve, there were numerous challenges to address, such as production, venue sourcing, hotel blocking, food and beverage, welcome parties, registration, talent, security and VIP management. The VeeFriends team found and contracted the U.S. the solution.

Food and Beverage 130

Food and Beverage Banking Tourism Contracts 130

Planning Pod

AUGUST 12, 2019

In addition, if an event contains two or more “sub-events” that have their own unique setup, schedule and/or food-and-beverage requirements, the venue or caterer will likely create multiple BEOs for the same overarching event. Food and Catering. Beverage Service. What Details Are in a Banquet Event Order?

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Are alcoholic beverages included?

Contracts 49

Contracts Food and Beverage Negotiating Insurance 49

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. Contracts & templates. If you’re just getting started or your business is not well established, I highly recommend you do not sign vendor contracts on a client’s behalf. Food & beverage catering. Sponsorship .

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Unique Venues

MARCH 12, 2025

Ideal for large-scale conferences, academic meetings, and professional gatherings, this college venue combines versatility and is a certified one-stop shop venue – meaning you get one point of contact, one contract, and one itemized invoice. How easy is that?! Looking for more assistance? The post Let’s Roadtrip!

Venues 36

Venues Food and Beverage Transportation Conference 36

Eventmobi

FEBRUARY 3, 2021

More specific examples include incentive trips or and live entertainment attractions. . At a hybrid event, pre-mailed event kits can allow virtual attendees to share food and beverage experiences with their in-person counterparts. Use this time to offer a ‘sneak peak’ with your presenters or entertainers.

2021 223

2021 Speakers Sponsorships Events 223

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event. Training Measures.

Food and Beverage 111

Food and Beverage Contracts Hotels Trade Shows 111

Master the Event

APRIL 6, 2022

Event entertainment ideas go a long way in helping to ensure a successful event. And event entertainment is a vital part of any plans. In part entertainment really does take an event to that next level. And entertainment is the perfect chance to up the ante. Start Early when it comes to Event Entertainment Ideas.

Entertainment 40

Entertainment Food and Beverage Contracts Transportation 40

Socio Events

NOVEMBER 9, 2022

? Finalize vendor contracts. For every large vendor you have, whether it be a caterer, swag supplier, or convention center, be sure to finalize your contracts before going any further. Plan speakers, panelists, and entertainment. Scope out entertainment options and get estimates. The final push before the event.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. With built-in food service available , guests never have to worry about their food getting cold as it travels from the kitchen to the event.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

Social Tables

APRIL 17, 2019

In these instances, it’s important to contract with security companies (especially when there’s alcohol involved), and make sure that all entrances and exits are diligently mapped out prior to the event as well. Both planners and venues agree, the hotel contract negotiation process could be a lot better. ” 17.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

SmartMeetings

JULY 25, 2019

The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. The pros center around cost.

Negotiating 81

Negotiating Transportation Contracts Insurance 81

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Do you need to find additional funds? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Do you need to find additional funds? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Planning Pod

MARCH 24, 2021

Food-and-Beverage Management. Proposals & Contracts. And you can have unlimited leads, proposals, contracts and invoices in your account at all times. Guest List w/ Seating Arrangements. Timeline & Itinerary w/ Notifications. Event Budget Management. Event Registration & RSVPs. Event Vendor Management.

Management 78

Management Food and Beverage Contracts Venues 78

StraussCA

JUNE 29, 2022

Food and Beverage Selections. Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Contract with reliable, repu­table vendors who can meet your association’s needs.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Event Industry News

JANUARY 22, 2020

The comprehensive solution will enable planners to manage the entire procurement process – from sourcing and negotiating to contracting, paying and reporting – through a single, secure platform. To complete the process, they submit their request to the venue, sign a contract and pay the deposit directly within the system.

Food and Beverage 59

Food and Beverage Meetings Negotiating Contracts 59

PCMA Convene

JUNE 1, 2017

She learned early on that success was about more than just serving food. After graduating from the University of Toronto, Phillips began working for Maple Leafs Sports & Entertainment — which owns the Toronto Maple Leafs hockey team — eventually becoming the organization’s catering manager. The CPCE] is definitely more food-focused.

Food and Beverage 55

Food and Beverage Sports Entertainment Hotels 55