Smart Meetings

JUNE 19, 2023

However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. Always be sure to read contracts carefully! Meeting professionals may run the risk of dealing with hidden fees. Production companies do it all.

Contracts 246

Contracts Transportation Negotiating Events 246

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Whether you are new to the industry, looking for career advice to find your niche or planning to shift careers in the industry using the skills you have and exploring new territory, these short videos are filled with tips and entertaining stories.

Negotiating 130

Negotiating Contracts Hotels Entertainment 130

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Manage Outsize Hospitality Budget Inflation.

Negotiating 240

Negotiating Banking Education Contracts 240

Smart Meetings

JUNE 28, 2024

If you can contract far enough in advance, you can secure better rates before supply is squeezed. Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. Like most things in life, timing makes a difference.

Food and Beverage 187

Food and Beverage 2030 2024 Negotiating 187

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. I have been so very fortunate to work on events that have included some big name entertainment acts over the years. Corporate Event Contracts. Everything and I mean everything, is negotiable.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Smart Meetings

AUGUST 23, 2018

The union’s members voted August 15 to walk off the job at month’s end if a new contract deal isn’t reached. Negotiating points include pay, pension reform, year-round health insurance, staffing levels and job security. The most recent threat, by Unite Here Local 1 in Chicago, could impact 30 hotels. Security Issues.

Hospitality 124

Hospitality Hotels Tech Negotiating 124

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Entertaining Your Guests.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

MPI

OCTOBER 14, 2024

That was the sentiment at the Beyond the Bar discussion that took place at Jimmy Kimmel’s Comedy Club during IMEX America 2024, hosted by Caesars Entertainment and OTHR Agency in partnership with CEMA (the Corporate Event Marketing Association). A sober-inclusive happy hour is an absolute must for inclusive events.

2027 52

2027 Food and Beverage Negotiating Entertainment 52

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices.

Negotiating 105

Negotiating 2027 Contracts 2024 105

MeetingsNet

APRIL 23, 2018

What you can learn from other planners’ entertainment mistakes. At MeetingsNet's Las Vegas Corporate Invitational Destination Showcase, held April 11-13, Matthew Gucu, a 25-year-veteran of the entertainment industry, spoke to meeting planners on entertainment for events. Hint: Don’t make the broom closet your green room.

Entertainment 71

Entertainment Negotiating Hospitality Contracts 71

Eventinterface

JULY 27, 2016

You can market the conference as an opportunity for checking out the town and its attractions, restaurants, museums and entertainment and shopping district. Your venue contract should outline such charges. Try to see if you can negotiate to get a few additional permits for your guests, especially your VIP attendees.

Venues 157

Venues Conference Negotiating Contracts 157

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Entertainers. Magicians, acrobats, and other performers are also entertainment vendors, with mixologists walking the line between bartending and entertaining.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Attendease

OCTOBER 15, 2024

There are so many moving pieces to juggle , from nailing down the budget and finding the perfect venue, to coordinating catering, entertainment, décor, and everything in between. Plus, you can explore all your options without feeling rushed, negotiate better rates, and have ample time for promoting and building excitement around the event.

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 134

Food and Beverage Negotiating Contracts Venues 134

SmartMeetings

SEPTEMBER 5, 2019

Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal. The list could include audio/visual equipment, decor, alternate furniture (a work/conference setup instead of dining tables), a lounge area, booths for sponsors, entertainment, and the staff to manage it.

Contracts 93

Contracts Negotiating Banking Venues 93

SevenEvents

JANUARY 28, 2025

For example, they know how to secure permits for certain venues, negotiate with vendors for better deals, and ensure that all logistical details are accounted for. They can help you choose the perfect venue, design festive dcor, and coordinate entertainment that matches the tone of your celebration.

Entertainment 52

Entertainment 2025 Negotiating Contracts 52

Prestige Events Magazine

SEPTEMBER 25, 2023

Tunnicliffe commented: “With increases in commodity costs and event budgets tighter than ever, winning a contract or appointing a supplier can often be only the start of a tense process of negotiation which can risk making or breaking the event supply chain.

Speakers 147

Speakers Negotiating Contracts Entertainment 147

Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. You may be surprised to know that a 3rd party planner does not necessarily mean an increase in the budget. Sometimes it’s the exact opposite.

Corporate Events 97

Corporate Events Event Ideas Negotiating Entertainment 97

Eventmobi

JULY 13, 2023

Entertainers. Entertainers add a fun twist to your event, providing enjoyable interludes between serious discussions or a lively end to a full day of learning. Get contracts signed. A signed contract helps protect both parties and outlines expectations clearly. Now it’s time to negotiate! Moderators.

Speakers 195

Speakers Advertising Contracts Negotiating 195

SmartMeetings

JULY 25, 2019

During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. During these negotiations, make sure you clearly state your expectations , including an agreed upon response time from your CSM. Encourage creativity in your property.

Negotiating 81

Negotiating Transportation Contracts Insurance 81

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Try to give yourself some room to negotiate, he suggests. •

Contracts 49

Contracts Food and Beverage Negotiating Insurance 49

MeetingsNet

SEPTEMBER 22, 2023

Less than three weeks ahead of the IMEX America show, 53,000 employees at properties run by Caesars Entertainment, Four Seasons, MGM, Virgin, Wynn, and others will decide on Sept. 26 their union’s course of action if contract negotiations don’t advance. In both cities, a contract was finalized before that deadline.

Hotels 69

Hotels Automotive Contracts Negotiating 69

Coterie Spark

JANUARY 25, 2022

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Relationship Management: Entertaining and maintaining relationships with clients to promote retention (Repeat Projects and New Projects).

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Coterie Spark

MAY 10, 2021

It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. Relationship Management: Entertaining and maintaining relationships with clients to promote retention (Repeat Projects and New Projects).

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Eventmobi

JANUARY 24, 2019

PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Entertainment. Grants and contracts. Negotiate speaker contracts carefully and be clear about expenses speakers can claim. Fixed and Variable Costs.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. Can meeting planners protect themselves in contracts with a hotel in the event of a labor action?

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Attendease

FEBRUARY 20, 2024

Entertaining? Make sure you have signed contracts in place at least three months out. How does this event align with our overall corporate strategy and goals for the year? What are the 2-3 key messages we want to communicate through this event? What type of experience do we want to create for attendees? Educational?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Event Industry News

MARCH 3, 2020

All too often this is an afterthought which becomes difficult to negotiate once a speaker has been selected and the Scope Of Work contracted. Not limited to keynotes speakers, this extends to conference and awards hosts , after dinner speakers and entertainment, sports personalities, celebrity appearances and even influencers.

Speakers 102

Speakers Negotiating Consulting Social Media 102

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Some prioritize marketing, while others emphasize the event’s content or entertainment.

Financial 117

Financial Negotiating Entertainment Retail 117

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel. I hope this helps!

2021 98

2021 Meetings Contracts Hotels 98

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Most importantly, an event theme connects the individual event components (such as décor, catering, and entertainment), thereby layering the event message into a cohesive guest event experience.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Event Planning BluePrint

JANUARY 18, 2022

Contracts & templates. If you’re just getting started or your business is not well established, I highly recommend you do not sign vendor contracts on a client’s behalf. You can still negotiate the contract but the client should be responsible for all payments. . Sourcing and hiring entertainment.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. Once you’ve settled on a theme, you can start working on things like the decor, the menu, and the entertainment. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information.

Corporate Events 105

Corporate Events Event Planning Negotiating Trade Shows 105

SmartMeetings

MAY 7, 2020

In most scenarios, involving use of presentations, music, any form of entertainment, stage shows or video recording, audiovisual assistance is almost always necessary. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that?

Negotiating 107

Negotiating Speakers Tech Meetings 107

Social Tables

APRIL 17, 2019

In these instances, it’s important to contract with security companies (especially when there’s alcohol involved), and make sure that all entrances and exits are diligently mapped out prior to the event as well. 93% of planners and property professionals believe the negotiation process of booking an event could be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149