Event Industry News

MARCH 3, 2020

Director of Performing Artistes, Lauralee Whyte, shares her experience of getting the most from a keynote speaker. Here are 4 key things to remember when working with your Speaker Consultant, so to ensure you get the most value from your speaker, and crucially, for your audience to experience the most engaging content possible.

Speakers 102

Speakers Negotiating Consulting Social Media 102

Event Farm

OCTOBER 25, 2021

An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to 18: Entertainment/F&B. Put a system in place that allows you to notify attendees that, according to your contract tracing tool, they were in the vicinity of someone who tested positive for COVID. #20: 1: Code of conduct.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Event Industry News

JUNE 13, 2022

Expert Impact Speakers provides impactful speakers for any kind of event. We can provide any kind of speaker : a keynote speaker for a conference, a compere for an awards ceremony, an after-dinner speaker, an evening entertainer, a facilitator or panellists for a discussion, or a headline speaker.

Speakers 59

Speakers 2014 Entertainment Contracts 59

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Entertainers. Magicians, acrobats, and other performers are also entertainment vendors, with mixologists walking the line between bartending and entertaining.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. It’s that simple!

Negotiating 240

Negotiating Banking Education Contracts 240

Attendease

OCTOBER 15, 2024

There are so many moving pieces to juggle , from nailing down the budget and finding the perfect venue, to coordinating catering, entertainment, décor, and everything in between. Having multiple perspectives helps you cater to different needs and tastes when selecting things like food, décor, and entertainment. The good news?

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Entertainment. Grants and contracts. Variable costs: $10/person.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

SmartMeetings

MAY 11, 2020

This person assembles the necessary team to address any and all issues connected to the event: venue, F&B, content, speakers, entertainment, AV, registration, marketing, sponsorship and exhibiting, just to name a few. They troubleshoot for technical issues for both speakers and attendees. What Are the Physical Requirements?

Sponsorships 130

Sponsorships Speakers Tech Conference 130

SmartMeetings

JULY 30, 2024

For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. When it comes to F&B, negotiate a flat discount rate versus a discount if you achieve the contracted minimum. Or would a more recognizable “big name” speaker make more impact? This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 58

Speakers Contracts Negotiating Banking 58

Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. A fundamental piece when learning how to plan an event, your budget determines which venue you’ll use, the kind of food served at your event, and the entertainment you’ll hire. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Event Leadership Institute

JULY 30, 2020

Identify and begin to confirm speakers, presenters, hosts and/or other entertainers. ? Define and assign support team roles for pre-production and run-of-event (speaker support, technical support, customer service, social media, A/V, etc.). ? Remind speakers/presenters to continue promoting the event to their networks. ?

Event Planning 114

Event Planning Social Media Speakers Sponsorships 114

SpotMe Blog

SEPTEMBER 1, 2022

Speakers can break up a larger audience into breakout rooms and then call everyone back together at the end of the session. It may include the event agenda and information about the speakers and sponsors, for example. A force majeure clause is a clause included in most venue contracts. Keynote speaker. Breakout rooms.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Prestige Events Magazine

SEPTEMBER 28, 2022

The VeeFriends team found and contracted the U.S. Over the course of the event, there were 154 speakers (which included Snoop Dogg, Steve Aoki, Pharrell, Mila Kunis, and Randi Zuckerberg!) Over the course of the event, there were 154 speakers (which included Snoop Dogg, Steve Aoki, Pharrell, Mila Kunis, and Randi Zuckerberg!)

Food and Beverage 130

Food and Beverage Banking Tourism Contracts 130

Eventtia

JANUARY 15, 2025

You book the venue, organize speakers, send out tons of invitationsand then sit back, wondering, What is event marketing really doing for my brand? Good speakers, entertaining visuals, or games keep people interested. They include interactive activities and live entertainment. If that sounds familiar, youre not alone.

Event Marketing 62

Event Marketing Marketing Social Media Fashion 62

Attendease

FEBRUARY 20, 2024

Entertaining? Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. How does this event align with our overall corporate strategy and goals for the year? Educational?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Social Tables

JANUARY 17, 2018

Most importantly, an event theme connects the individual event components (such as décor, catering, and entertainment), thereby layering the event message into a cohesive guest event experience. Be ready to work with speakers and entertainers. Themes provoke future recall of the event.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Event Industry News

JANUARY 20, 2021

It is an extremely elegant way of presenting information or to entertain clients and investors. Studio Giggle was then able to ‘beam in’ the US CEO from New York live to interact with the speaker on stage. XR is part of the AR (augmented reality), VR (virtual reality) and MR (mixed reality) world of modern technologies.

2020 134

2020 Sponsorships Contracts 2021 134

PCMA Convene

JANUARY 5, 2019

Then, research entertainers and guest speakers to check their availability and once you’ve selected speakers, book them as soon as possible. Make sure you have the signed, returned contracts to ensure they are secured. Do not procrastinate as venues are booked well in advance.

Event Planning 87

Event Planning Contracts Consulting Banking 87

Attendease

SEPTEMBER 18, 2024

Not only does it shorten the learning curve, but you already know what to expect from a service and contract/policy standpoint—huge advantages when your bandwidth is stretched thin! Decor and design firms Transportation and travel providers Photography/videography teams Etc.

Management 195

Management Sponsorships Event Management Events 195

Socio Events

NOVEMBER 9, 2022

Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion. Finalize vendor contracts. Plan speakers, panelists, and entertainment. Scope out entertainment options and get estimates. VIP tickets?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. That is why aligning with the catering team is essential.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. In most scenarios, involving use of presentations, music, any form of entertainment, stage shows or video recording, audiovisual assistance is almost always necessary. AV May Be Bigger Than You Think.

Negotiating 107

Negotiating Speakers Tech Meetings 107

Eventtia

JANUARY 28, 2025

Picture this: Your keynote speaker calls to cancel five days before your event. Prepare for the unexpected: A speaker no-show? Pre-Event Preparation : Turn up marketing, confirm speakers, finalize partnerships, and tweak ticket pricing for maximum attendance. Why Do You Need an Event Planning Checklist? Whats your game plan?

Event Planning 62

Event Planning Social Media Speakers Tech 62

Eventmobi

MAY 17, 2023

The full experience offers attendees three days of discovery and 50+ hours of content, with executive keynotes, speakers from prominent software companies, workshops, entertainment, and lots of opportunities to network in between.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time.

Marketing 110

Marketing Entertainment Negotiating Sponsorships 110

Social Tables

OCTOBER 5, 2022

We explore creative costume ideas, chilling cocktail recipes, Halloween-inspired entertainment, and so much more. Step 6: Book event vendors, suppliers, and on-site entertainment. Keep guests entertained all night with Halloween-themed games and entertainment. Discover how to throw a Halloween party in 10 simple steps.

Food and Beverage 29

Food and Beverage Entertainment Venues Transportation 29

QC Event School

SEPTEMBER 29, 2022

Once you’ve settled on a theme, you can start working on things like the decor, the menu, and the entertainment. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 5: Create an event program.

Corporate Events 105

Corporate Events Event Planning Negotiating Trade Shows 105

SpotMe Blog

APRIL 27, 2022

Specializing in the event and entertainment space, these studios deliver on maximizing audience engagement with impressive dynamic abilities handled by the in-house crew of technicians and innovative designers. . Wireless speakers. Chicago, IL. Sound Investment offers virtual event/livestream event studios in New York City and Chicago.

2022 130

2022 Wireless Venues Events 130

Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 134

Food and Beverage Negotiating Contracts Venues 134

Eventinterface

AUGUST 15, 2016

Mia Monroe is an award-winning certified special event, meeting and government meeting professional, speaker, author of trade articles and the conference and event manager for NASA Johnson Space Center’s Human Health and Institutional Management contract for Florida-based AllPoints, LLC. Oh…and the 400 guests!

2015 124

2015 Government Entertainment Event Management 124

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Some prioritize marketing, while others emphasize the event’s content or entertainment.

Financial 117

Financial Negotiating Entertainment Retail 117

Planning Pod

AUGUST 12, 2019

As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered. Typically a BEO is created after the sales process and after the client has signed off on an event proposal and contract. Vendor Information. Headcounts. Venue and Room Assignments. Setup Instructions. Signature Lines.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. This includes details most people never consider, such as recruiting speakers for the event and marketing the event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Planning Pod

AUGUST 24, 2019

When you get down to it, event marketing educates your potential attendees about the scope and theme of your event; provides the particulars about the event (reasons to attend, location, date/time, speakers/entertainment, etc.); Values, mission, content focus, featured speakers/entertainment, etc. Key differentiator.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131