Planning Pod

SEPTEMBER 17, 2019

Summary: Learn about the top event floor plan software applications used by event professionals. Understand what to look for in these event design tools. Event floor plan designs have been a fact of life in the events industry for decades, and for a few good reasons. 3D Event Designer.

Event Design 141

Event Design Food and Beverage Events Management 141

Smart Meetings

DECEMBER 16, 2024

In 2024, we invited industry experts to offer their insights, tips and trends to help planners create the best event possible. Our webinars, the Knowledge Exchange, brought us essential insights on AI, incentives, wellness and contracts, just to name a few!

2024 130

2024 Healthcare Contracts Travel 130

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. This iterative approach includes additional evaluations beyond post-event survey from attendees, and not only refines the planning process but also contributes to the industry’s collective growth and evolution.

Conference 246

Conference Site Selections Negotiating Contracts 246

EventSource

NOVEMBER 18, 2020

They will be able to nitpick and navigate new contract policies, help build appropriate expectations and back up plans, and provide confidence and stability in an otherwise completely unstable climate. Shealyn Angus Principal Planner Shealyn Angus Weddings & Events. Designed Dream Wedding Planning ( 57 ) EventSource.ca

Government 296

Government Contracts 2022 2021 296

Smart Meetings

NOVEMBER 15, 2023

Samantha Jordan, a futurist and consultant with Future Today Institute, led a discussion with industry leaders and explained that companies, including major retailers, are already using the tool to negotiate contracts. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human.

2023 263

2023 Negotiating Insurance Financial 263

Smart Meetings

OCTOBER 26, 2022

The author of “Intentional Event Design” joined the IMEX team in June after leaving SITE Global where she was head of events for more than three years, to pursue a. Smart Meetings debriefed with Tahira Endean, head of program with IMEX Group, about what worked and what will be changed for next year. A Focused Approach. “We

2023 246

2023 2011 Contracts 2022 246

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. In many instances, event professionals can land sweet deals if they consider a multi-year agreement for annual events. Consider multi-year agreements. Take your time.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

Eventmobi

JULY 25, 2024

That sounds like a tough nut to crack, but structured workshops could be exactly what you need to make everything “click” for your members, says Liz Lathan, CMP, the cofounder and Chief Marketing Officer of The Community Factory , an event-design firm. An association is a 365-day community, anyway,” Lathan adds.

Social Media 321

Social Media Education Contracts 2024 321

Attendease

MARCH 16, 2021

” That includes going back to the basics – event design – and thinking of your audience first. “The events that have been the most successful are the ones that have made it more about design over platform,” said event expert Tahira Endean in a recent interview. 4- Focus on engagement.

2020 273

2020 Technology Tech Management 273

Event Industry News

FEBRUARY 24, 2025

The Barbican is continuing its longstanding partnership with Searcys, marking an impressive 35 years of collaboration. This milestone highlights the strength of a relationship built on shared values, innovation, and an unwavering commitment to delivering outstanding culinary experiences across one of the leading arts and conference venue.

Contracts 59

Contracts Conference Venues Event Design 59

PCMA Convene

MAY 26, 2020

“The pressure is on to make it interesting and motivate the audience to focus on the event.”. There is a need for new contract language. With an uncertain road ahead for the events industry, Mathy recommended that event organizers insert additional language in speaker contracts to protect their organizations.

Speakers 98

Speakers Event Design Contracts Insurance 98

Conferences that Work

MAY 14, 2018

Mythodology: We can contract a venue for our meeting before we design it. Designing your meeting and then choosing a venue that can showcase your design will improve your meeting experience (and can save you big bucks!) This is the meeting industry’s biggest dirty secret.

Conference 217

Conference 2011 2014 Contracts 217

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The first part of the event AV agreement is the quote. Nough Said.

Contracts 51

Contracts Insurance Government Travel 51

Event Industry News

JUNE 27, 2023

Global Event Specialist, GES EMEA, has appointed circular economy specialist, Reconomy, to recycle the businesses exhibition graphics from across its operations at Birmingham’s NEC and ExCeL London.

Contracts 59

Contracts Global Events Management Sustainability 59

Event Industry News

FEBRUARY 24, 2025

Led by its expert working group, LIVE Green, it will provide artists with the tools and information to include sustainability clauses in their booking contracts. LIVE (Live music Industry Venues & Entertainment) has unveiled a new sustainability initiative.

Sustainability 59

Sustainability Contracts Entertainment Venues 59

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Event Industry News

JANUARY 15, 2025

Location: UK RemoteDepartment: Sales Employment Type: Full-Time (Contract) Minimum Experience: Mid-levelApply here ** EventMobi is a remote-first company and this is a remote position. You may reside anywhere in the UK, with the expectation of being able to work from a central London location 2-4 times per month.

Contracts 59

Contracts Event Design Event Marketing Event Management 59

Conferences that Work

MARCH 25, 2019

From my perspective as a presenter and facilitator, I’m not sure there’s much I can do when others cause truncation of my contracted sessions or fill them with hungry, tired attendees. Perhaps a contract clause that doubles my fee if the session starts late or my available time is slashed? Stay on time! I can dream.

Contracts 199

Contracts 2011 Conference Education 199

Event Industry News

JULY 7, 2023

Showsec, the UK’s premier crowd management and event security company, is pleased to announce its successful bid for the exclusive contract to provide backstage and standing floor operations at OVO Arena Wembley, the iconic live music venue renowned for hosting major entertainment events.

Contracts 52

Contracts Entertainment Venues Management 52

Event Industry News

JANUARY 11, 2023

Eventist Group has won the prestigious catering contract for RHS Chelsea Flower Show, sponsored by The Newt in Somerset. The five-year contract will see Eventist Group provide diverse food and drink opportunities for more than 100,000 guests over the six-day event.

Contracts 52

Contracts Events Event Design Event Marketing 52

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. How can an accidental planner learn more about what wellness looks like in event design?

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Smart Meetings

OCTOBER 12, 2022

Report from #IMEX22 : @VisitOrlando is launching an “Unbelievably Real” campaign to inspire event design that leverages all the entertainment, cultural and culinary opportunities in the destination for meetings and follow-on leisure. pic.twitter.com/dD39yCSkL3. — JT Long (@SmartMtgsJT) October 11, 2022.

2022 293

2022 Airlines Hotels Tourism 293

MeetingsNet

DECEMBER 2, 2021

A meeting professional’s expertise can go in any number of directions: marketing, adult education, event design, site selection, contracting, event technology … It’s a dynamic role. Here are some resources to help you understand the basics.

Site Selections 102

Site Selections Contracts 2020 Hotels 102

Conferences that Work

JULY 1, 2024

” —Extract from an interview with Cath Thompson of Peace and Security Funders Group (PSFG) by Alec Saelens on January 25, 2024 Rachel contracted me in 2022 for design consultation on PSFG’s first online peer conference. We do a lot of that and focus on that.”

2024 240

2024 Conference 2023 2022 240

SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. This iterative approach includes additional evaluations beyond post-event survey from attendees, and not only refines the planning process but also contributes to the industry’s collective growth and evolution.

Conference 98

Conference Site Selections Negotiating Contracts 98

Conferences that Work

NOVEMBER 13, 2022

To minimize no-shows, put the requirement for a tech check in presenter contracts. Also include in the presenter contract that the tech check must be held with the same equipment & location the presenter will be using at showtime. ” Are eager to be “checked” but then want an hour of advice on their setup.

Meetings 156

Meetings Tech Contracts Trade Shows 156

PCMA Convene

SEPTEMBER 21, 2016

Dominguez, who plans large tech-heavy events for Intel (and often hires a third-party technology provider for those events), has a few golden rules when it comes to negotiating network costs and providing ample bandwidth at events: Put network requirements in your standard contracts.

Wireless 94

Wireless Contracts Negotiating Hotels 94

Event Industry News

MARCH 15, 2023

Full of fiddly contracts, weird pricing models, kickbacks, double-kickbacks, and all sorts of abacus-bending deals. The primary goal being to put as much money into the pockets of event organisers […] For something seemingly straightforward, the world of ticketing has become a pretty complicated industry.

Contracts 98

Contracts Events Event Design Event Marketing 98

MeetingsNet

APRIL 17, 2023

Session proposals are now being accepted for the MeetingsNet track at CaterSource + The Special Event show happening February 12 to 15, 2024, in Austin, Texas.

Education 79

Education Meeting Planning Food and Beverage Meetings 79

Social Tables

JANUARY 17, 2018

Determine what you want them to feel, think, and do both during and after the event. And make sure to incorporate components in your event design that will provoke those responses. For an event to be successful, you have to know your audience. Build your event budget. Create the event design.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Prestige Events Magazine

JUNE 12, 2024

It’s split across four key themes: INFORM – INSPIRE – INNOVATE – IMPACT, with a stellar line up of expert speakers covering topics including event security, AI, inclusivity, wellness, experiential design, contract negotiation, sustainability and legacy.

2024 147

2024 Meetings Sustainability Education 147

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. For internal stakeholders: Create a core event committee with reps from legal, marketing, facilities, IT, etc. Schedule planning meetings at least monthly leading up to the event. Designate team leads for registration, catering, production, etc.,

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Event Leadership Institute

OCTOBER 29, 2020

As some organizations consider planning and holding in-person events and gatherings, and other communities are in the early stages of moving ahead, there are many new questions to consider. Developed in partnership with MPI, the course provides new ways to prepare event strategy, design, execution, and evaluation. Share below.

Food and Beverage 79

Food and Beverage Insurance Contracts Transportation 79

SmartMeetings

JUNE 30, 2020

Expert groups are addressing each area, starting with a report on health and safety from the Meeting and Event Design group that is scheduled to be on the EIC website by early July. The living document will be updated as the situation changes and everyone learns more about how to support a vibrant live events industry.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Event Industry News

MAY 7, 2020

Human psychology, Nature, collaboration, contract negotiations and more. Sessions will address hot topics including resilience, the future of work, creative event design for a new era, crisis communication, contract negotiations, technology, wellbeing and psychology. EduMonday Live kicks off at 10am UK time.

Negotiating 85

Negotiating Consulting Contracts Education 85

Event Industry News

JULY 8, 2020

Due to a significant reduction in demand for events due to the pandemic, nearly half of all those surveyed (40%) implied that the business they are involved in may not exist in its current form within the next 6-12 months and urged that alterations to the realignment of their costs are imperative in order to stay afloat.

2009 90

2009 Banking Contracts Government 90

Event Industry News

SEPTEMBER 28, 2023

The Center for Exhibition Industry Research (CEIR) has teamed up with Tourism Economics, an Oxford Economics Company as its consulting partner for exhibition industry performance-related research. Effective 1 October 2023, Oxford Economics will take on the role of tracking and analyzing U.S. business-to-business (B2B) exhibition performance.

B2B 64

B2B Tourism Contracts 2023 64