Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The first part of the event AV agreement is the quote. Nough Said.

Contracts 51

Contracts Insurance Government Travel 51

PCMA Convene

SEPTEMBER 21, 2016

Dominguez, who plans large tech-heavy events for Intel (and often hires a third-party technology provider for those events), has a few golden rules when it comes to negotiating network costs and providing ample bandwidth at events: Put network requirements in your standard contracts.

Wireless 94

Wireless Contracts Negotiating Hotels 94

MeetingsNet

APRIL 17, 2023

Session proposals are now being accepted for the MeetingsNet track at CaterSource + The Special Event show happening February 12 to 15, 2024, in Austin, Texas.

Education 79

Education Meeting Planning Food and Beverage Meetings 79

Event Industry News

MAY 7, 2020

Human psychology, Nature, collaboration, contract negotiations and more. Sessions will address hot topics including resilience, the future of work, creative event design for a new era, crisis communication, contract negotiations, technology, wellbeing and psychology. EduMonday Live kicks off at 10am UK time.

Negotiating 85

Negotiating Consulting Contracts Education 85

Prestige Events Magazine

JUNE 12, 2024

It’s split across four key themes: INFORM – INSPIRE – INNOVATE – IMPACT, with a stellar line up of expert speakers covering topics including event security, AI, inclusivity, wellness, experiential design, contract negotiation, sustainability and legacy.

2024 147

2024 Meetings Sustainability Education 147

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. For internal stakeholders: Create a core event committee with reps from legal, marketing, facilities, IT, etc. Schedule planning meetings at least monthly leading up to the event. Designate team leads for registration, catering, production, etc.,

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Social Tables

JANUARY 17, 2018

Determine what you want them to feel, think, and do both during and after the event. And make sure to incorporate components in your event design that will provoke those responses. For an event to be successful, you have to know your audience. Build your event budget. Create the event design.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

PCMA Convene

MARCH 14, 2018

Negotiating favorable room rates for budget conscious attendees. Our contracts are getting tougher to negotiate to minimize our risk for late cancellation. There are still too many venues (older hotel properties) that cannot support the internet/WiFi requirements of an event adequately and/or at a reasonable cost.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Contracting. (3 Communication. Containing costs so we can contain fees for attendees. 3 mentions).

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

SmartMeetings

SEPTEMBER 21, 2020

It has given me a little bit more credence, a little more credibility, in different negotiations with facilities and dealings with suppliers. Peters, senior global event strategist for Maritz Global Events, earned her certification in 2005. One of its most popular new courses is Virtual Event & Meeting Management.

Education 105

Education Hospitality Telecommunications Negotiating 105

Eventtia

OCTOBER 10, 2023

It covers every aspect of event planning , from building landing pages and creating event agendas to streamlining networking and gathering post-event feedback. Event management software often integrates with other tools, providing analytics, facilitating communication, and enabling more intricate event designs.

Negotiating 118

Negotiating Retail Financial Management 118

PCMA Convene

MARCH 7, 2017

Better contract negotiations. For our largest event in 2016 we had to turn away more than 150 people. What changes — positive or negative — have you made to your meeting over the last year because of the economy? Added a day as well as additional workshops; expanded available exhibit space. . Cut back on meeting frequency. •

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Social Tables

AUGUST 10, 2023

There are also different types of wedding planners, who may specialize in event design or coordination. Social event planners. Social event planners specialize in planning and coordinating events such as birthday parties , anniversary celebrations, and other events built around family and friends.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

Expo Pass

JUNE 26, 2024

This involves contact, communication, and negotiation with your chosen speakers. Highlight the reasons you think they’d be a great fit for your event, and how their participation aligns with your goals. Highlight the reasons you think they’d be a great fit for your event, and how their participation aligns with your goals.

Speakers 78

Speakers Social Media Contracts Negotiating 78

Capterra Event Management

APRIL 25, 2017

International Institute of Event Management (IIEM). Social Event Planning. Corporate Event Planning. Event Marketing and Social Media. Special Events Institute: Event Planning Certification. Topics: Event Life Cycle. Event Types. Event Proposals. Event Design Process.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

ePly

APRIL 2, 2024

There are some event planners who plan events for all types of guests and causes, though typically the best ones choose a sector that they can really master. No matter which sector you choose, though, there are some skills that are non-negotiable. Networking Savvy You’ll work with all kinds of people in event planning.

Negotiating 62

Negotiating Financial Event Planning Events 62

Expo Pass

JULY 2, 2024

Valerie Bihet, the founder of VIBE Agency , has produced over 1,350 events around the world for clients such as Cartier, Barclays, and Dior. Once you have these set, backfill the rest of your calendar with other important tasks like event marketing milestones, team check-in meetings, etc.

Travel 78

Travel Transportation Contracts Hotels 78

Eventinterface

APRIL 15, 2017

Jenkins and his firm are the recipients of the prestigious Gala Awards by Special Events Magazine for Best Event Produced for a Corporation - Budget $100,000 to $249,000 and Best Event Design - Budget $20,000. Be professional, flexible, honest, and listen to those whom you have contracted for their expertise.

Entertainment 100

Entertainment Negotiating Retail Social Media 100

PCMA Convene

NOVEMBER 3, 2016

” Both Owen and Gary Rorman, creative director of PSAV Creative Services — also in the video — have spent decades honing how to choose and negotiate with musicians for meetings and events. ” Rorman and Owen both urge planners to pay close attention to contracts. ” What is important to look for in a contract?

Management 40

Management Contracts Negotiating Entertainment 40

PCMA Convene

NOVEMBER 8, 2017

Collaborating with vendors to produce a fantastic event. Less so the contracting, but more the sharing of ideas to make something work effectively in their space. Developing the agenda and content for events; designing the framework for attendee experiences. . Negotiating contracts. My coworkers are awesome.

Contracts 58

Contracts Travel Medical Meetings Education 58

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Event staffing. Sound design. Design and Decor.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

Endless Events

APRIL 27, 2023

The one organization I worked for that did a ton of event sponsorships had a sales department that did the selling. By the time they came to me, the contract was signed, and I was just fulfilling it.” Don’t be Afraid to Negotiate Will has one more tip for navigating in-kind sponsorships for events: don’t be afraid to negotiate.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

PCMA Convene

SEPTEMBER 21, 2016

Dominguez, who plans large tech-heavy events for Intel (and often hires a third-party technology provider for those events), has a few golden rules when it comes to negotiating network costs and providing ample bandwidth at events: Put network requirements in your standard contracts.

Wireless 40

Wireless Contracts Negotiating Hotels 40

Connect Your Meetings

JULY 18, 2019

She began her career at 1st Global in 2013 and previously held the position of event coordinator prior to her recent promotion. She plays an integral role for the company through event design and plan formulation, event oversight, vendor and venue contract negotiations and management, and site selection for meetings and event.

Risk Management 54

Risk Management Management 2013 Site Selections 54

Bizzabo

JUNE 2, 2021

With more than 14,000 meeting professionals having received CMP Certification, the CMP program has led the way in standardizing event industry best-practices throughout the globe. How To Become CMP Certified: The exam covers a range of event industry topics, from strategic planning, to site management, to event design and marketing.

Event Planning 109

Event Planning Trade Shows Government Healthcare 109

Planning Pod

JULY 27, 2022

Sometimes it is because they sincerely have little knowledge of what it actually costs to book an event space, order catering or contract out for event planning services. A budget that fits into the price range of booking your venue and/or event services. Create special sales materials to “educate” social event leads.

Venues 104

Venues Hospitality Contracts Events 104

Event Planning BluePrint

MARCH 25, 2024

People Skills: Events are for people, about people, and made by people. An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Effective communication, empathy, and leadership are all part of the people skills that make an event planner successful.

Event Planning 48

Event Planning Financial Negotiating Education 48

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Sign contract with venue and vendors. For virtual event and in-person event) secure your technology stack: Virtual event platform (for virtual event). The plan should also include the roles and responsibilities of different staff/volunteers for promoting the event.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SpotMe Blog

JUNE 13, 2023

Here are 3 benefits of working with a professional pharma event management company: Access to resources Pharma event management companies have established relationships with top venues, caterers, A/V companies, and other vendors. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

ePly

MARCH 18, 2024

Emergency planning: If there’s a disaster during the event (e.g., Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Week 8 Finalize decor and strategize on event setup. tornado, hurricane, etc.),

Social Media 62

Social Media Transportation Speakers Negotiating 62

Planning Pod

AUGUST 24, 2019

More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Experiential event design. Your venue can also drive attendees to your event, especially if the event is local or regional or if the venue holds events similar to yours.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Event Guru

MAY 5, 2023

Event planners must work closely with both the non-profit organization and the artists’ management to negotiate contracts and ensure that everyone is aligned on the event’s goals and expectations. Event planners must be able to identify popular trends and incorporate them into their event design.

Fashion 40

Fashion Sports Entertainment Education 40

Planning Pod

AUGUST 24, 2019

More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Experiential event design. Your venue can also drive attendees to your event, especially if the event is local or regional or if the venue holds events similar to yours.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60

EventSource

MARCH 11, 2021

Once we got to the final 60 days, Carly had taken care of all scheduling, contracts, design, and many more things than I can even remember! I’m sure people say this all the time but I mean it when I say my wedding would have been nothing without Carly’s amazing skills, attention to detail, negotiation skills and everything in between!

2020 296

2020 2021 Venues Negotiating 296

SmartMeetings

MAY 13, 2022

A Breakdown of Post-Pandemic Contract Clauses. New Contract Essentials in an Ever-Changing Environment. Contracting in the current Covid climate is complex—everything feels unsettled, so it’s hard to know how to plan. Harness the Power of Negotiation for Post-Covid Success. Acing the Post-COVID Contract.

Negotiating 98

Negotiating Contracts Financial Medical Meetings 98

Endless Events

AUGUST 17, 2018

Van Halen, M&Ms, and the Wisdom in the Contract Details. Many event profs have heard of the story of how Van Halen infamously asked for a bowl of M&Ms in their dressing rooms as part of their concert contracts. And not just any bowl, they wanted all the brown ones removed.

Conference 78

Conference Contracts B2B Speakers 78