Planning Pod

APRIL 12, 2020

As for your line items, you should divide them up into two categories – expenses and income – and depending on your event and particular needs, your line items can include the following: Event Expenses. Event Income. Successful events hinge on many things , but having a responsive, dedicated team is right at the top.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

GEVME

OCTOBER 28, 2018

A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. When the contract is signed, the remaining 50% is paid a certain number of days before the event. are paid separately. Deal with payment issues. All artists work on a prepaid basis.

Negotiating 168

Negotiating Transportation Events Contracts 168

GEVME

JANUARY 27, 2020

These are the norms and ways of execution that an organization uses to put the event together and ultimately delivering the event. Transportation . Transportation (to and from the venue for those staying in hotels). Temping agency (to make sure your event is fully staffed). Transportation. Onsite setup.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Your task is to examine the pitfalls, consider the pros and cons, and choose the best venue for your event that fits with your set criteria and budget.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

TicketBud

OCTOBER 26, 2023

Click here to read Nine Cool Technologies to Help Plan Your Next Event. Offer Alternative Transportation Above, we mentioned how air travel can inflict a large environmental toll. When working toward a more sustainable event, it’s important to educate attendees on the impact and provide recommendations on how to work around it.

Sustainability 118

Sustainability Transportation Travel Education 118

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. An event marketing plan is integral for tying this all together into one magical experience. What Exactly is an Event Marketing Plan?

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Eventsforce

JUNE 12, 2019

In this month’s round up of top event tech stories, we look at what impact the EU GDPR has had on the events industry – one year after coming into effect. And when a cancellation happens within a few weeks of the event date, the payment is often for the full amount that was due. A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

GEVME

OCTOBER 28, 2018

A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. When the contract is signed, the remaining 50% is paid a certain number of days before the event. are paid separately. Deal with payment issues. All artists work on a prepaid basis.

Negotiating 120

Negotiating Transportation Events Contracts 120

SpotMe Blog

SEPTEMBER 1, 2022

Event marketers use it to communicate with and track communication with event participants. . Event planning terms: D. A dashboard is the main screen users first see when they enter a hybrid or virtual event platform. Event marketing. Event tech. Return on Event (ROE). Dashboard.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Expo Pass

JULY 2, 2024

Valerie gave the example of the show Yellowstone , which inspired many to host country-style events in the filming locations to offer attendees a unique experience. Educate yourself to ensure it has everything you need, including public transport, restaurants, and other amenities. Orlando was built for conferences.

Travel 78

Travel Transportation Contracts Hotels 78

Socio Events

NOVEMBER 9, 2022

Location: Scope out a potential location and start getting event venue estimates. Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Finalize vendor contracts. Execute a marketing plan. Organize your finances.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Smart Meetings

DECEMBER 8, 2021

“I’ve had over-served attendees swim in fountains, attendees get a little too romantic on an evening cruise, and one had so much to drink at the welcome reception he became physically ill in the general session and needed to be transported to the hospital via fire rescue.”. Threw up in the room and fell through the glass shower door.”.

Insurance 130

Insurance Hotels Hospitality Trade Shows 130

Event Planning BluePrint

FEBRUARY 9, 2024

As someone who found their calling in the world of event management, fueled by a knack for organization and a personal love for hosting gatherings, I’ve built a wealth of knowledge and experience over the years. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

Capterra Event Management

JUNE 4, 2018

Transportation options (more on that later). If you’re hosting a smaller, local event, you won’t need hotels to host dozens of out-of-state attendees, or easy access to an airport. When looking at local venues, your main concerns are the size of the venue, the cost, and transportation options. Bus routes.

Venues 64

Venues Transportation Hotels Event Planning 64

Hubilo Blog

MARCH 15, 2018

Event Security Head. ? Marketing Head with the team. ? Transport/Supplies/Accommodation Officers with the team members. ? Anchor for the event. ? Venue Expenses (rent, furnishings like chairs, tables and so on, tech part for the venue, license permissions, contracts, Badges and Ids for the staff). ? Volunteers. ?

Event Planning 83

Event Planning Sponsorships Advertising Speakers 83

Guidebook

JANUARY 8, 2024

What budget is available for the event? Is it a ticketed event? Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

What budget is available for the event? Is it a ticketed event? Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Boomset

JULY 29, 2018

Make sure that it does not coincide with a holiday or another large or similar event that could make transportation and lodging difficult. Make sure to organize any payment, transportation , and lodging ahead of time. Activities – Break down the event into individual timeframes. Make sure there are enough rooms available.

Corporate Events 48

Corporate Events Transportation Wireless Speakers 48

Cvent: Event Marketing

MAY 21, 2019

Transportation costs, including airfare and ground transportation. You sign a contract with a hotel for 500 rooms for your conference on March 23-26. However, at the time of contract signature, this date can be negotiated. Probably so, since you held those rooms in your inventory longer than contracted.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

The Castle Group

SEPTEMBER 26, 2023

Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing. Sustainability – Hosting sustainable events is becoming increasingly important to the triple bottom line (people, planet, and prosperity). and transportation options.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

EventMB

MAY 22, 2022

Why it works: the stands are lightweight and flat-packed, which helps the budget and makes them easy to transport. If you used succulents like this wall, transport and care are easy. Bonus tip: segment each space so that your attendees will feel as if they are transported to another world when they move from one brand to the other.

Trade Shows 172

Trade Shows 2022 2017 2018 172

Eventtia

JUNE 2, 2023

Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element. If you have hosted previous events, especially with similar types, you can also use the past data and documentation in creating this event plan.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

Eventtia

OCTOBER 20, 2022

This second phase is mostly about securing the necessary details planned in the first phase, establishing coordination between different departments, as well as continuing promoting the event to maximize registrations. Take care of travel and accommodation details Ask secured talents to participate in promoting the event (i.e.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

ePly

MARCH 18, 2024

Even simple events can have multiple moving parts, making event planning an intense exercise in logistics. More than throwing parties, event planning considers all stages of the event cycle. From conception to post-event marketing, the planner has to be ready for nearly anything.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Socio Events

MARCH 21, 2023

B2B event marketing, by extension, refers to the discipline of leveraging B2B events for business marketing and promotional purposes. The happier, more engaged, and more satisfied your event attendees are, the more likely they are to feel positive about your brand. Apple Special Events is a classic example.

B2B 52

B2B B2C Trade Shows 2023 52

Eventbase

APRIL 27, 2018

When collecting personal data from your event attendees or clients, ensure that you have provided them with accurate information about their rights and security. They have the right to access their data; have inaccuracies corrected; have their data erased; prevent direct marketing; and ensure their data is being transported safely.

Contracts 45

Contracts Transportation 2018 Events 45

Socio Events

AUGUST 4, 2021

It should show up everywhere your event lives, from your event management platform and event decor to your sponsor promotions and marketing campaigns. Marketing and Promotions. An event marketing strategy provides the foundation for your marketing and drives your tactics.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Eventtia

OCTOBER 9, 2023

In retail, this can also involve branded bags, stickers, or even staff uniforms tailored for the event. Construct your event marketing plan In the competitive world, spreading the word about your event effectively and on time is crucial to ensure its success. Document everything. Gather essential materials.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventtia

DECEMBER 16, 2022

Event planners ensure that all the details of a particular event are taken care of. Event planners also handle logistics like transportation and accommodations. To become certified, event planners must demonstrate their knowledge and experience in the field.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

Planning Pod

SEPTEMBER 12, 2022

If you are only renting an event space, you won’t want to compare yourself to a venue that offers additional services, such as on-site catering and table and linen rentals, as the prices will differ. Set clear limitations, requirements, and expectations in your contract. Set up your systems and processes.

Venues 78

Venues Social Media Advertising Insurance 78

Nunify

MAY 31, 2023

Bing AI: Pioneering Intelligent Event Marketing Finally, Bing AI, is a powerful AI platform developed by Microsoft. By utilizing advanced machine learning algorithms, Bing AI can predict attendee preferences, behaviors, and needs, enabling you to craft highly targeted marketing strategies.

2023 52

2023 Event Technology Technology Event Apps 52

Eventtia

FEBRUARY 7, 2023

This also includes forecasting sales, predicting customer behavior, and monitoring market trends. Moreover, ChatGPT can assist lawyers in writing legal documents, contracts, and briefs. Provide attendees with information about the event, including the schedule, location, and transportation options.

Speakers 48

Speakers Social Media Advertising Events 48

TicketBud

DECEMBER 13, 2023

So, it’s important event organizers have a firm grip on what will give them the most bang for their buck, or the biggest return on their investment. Consider How to Cut Costs Beyond using competitive knowledge and relationships to negotiate with vendors, event organizers should consider other ways to reduce spending.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Eventory

FEBRUARY 19, 2019

However, if you want to read more about this, I encourage you to read our handbook on how to properly set event marketing goals and objectives. As I have already described in the timeline, there were voices at various stages of the event organization process that the whole event is not planned as well as it should be.

2019 100

2019 2017 Social Media 2016 100

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Manage implementation of meeting or event. Depending on your meeting location, it may be necessary to travel with or contract security teams. Then communicate expectations, set deadlines for deliverables and secure contracts. Determine event requirements for speakers and performers. J: Marketing.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

Planning Pod

JANUARY 25, 2017

Email marketing. Social media marketing/mentions. In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). With Planning Pod’s 30+ event management tools you can: Track all your prospective sponsor contacts.

Sponsorships 129

Sponsorships Social Media Negotiating Marketing 129