SpotMe Blog

SEPTEMBER 1, 2022

Event planning terms are nothing new. But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. Feeling unsure about common hybrid and virtual event terms? Event planning terms: A. Event planning terms: B.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

FEBRUARY 4, 2022

2022 contracting will require going back to basics. The beginning of a new year brings the promise of new events, incentives and meetings. Contracting in the current Covid climate, however, is complex—everything feels unsettled, so it’s hard to know how to plan. How do we navigate this ever-changing environment?

Contracts 116

Contracts Site Selections 2022 Risk Management 116

GEVME

JUNE 11, 2019

Without a properly considered timetable, you risk missing significant due dates that are critical to your event’s success. So, when you get down to the arrangement of events, consider using an event planning timeline template and tips to ensure that it all runs effortlessly. What is an event planning timeline?

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Eventmobi

SEPTEMBER 27, 2023

Over the past 12 years, we’ve served over 30,000 global events with virtual, hybrid, and in person event solutions. From event planning to execution, our association event software puts all the AMS tools you need in one place. per transaction.

Event Planning 195

Event Planning Event Apps Financial Management 195

Endless Events

FEBRUARY 28, 2020

Most budgets limit plans resulting in a compromise of plans. I will break down the best ways to save money in an event AV contract without compromising your event. Undoubtedly, incorporating AV into your event can use a majority of your budget quickly. Many times event av contracts bill by hours or days.

Contracts 117

Contracts Insurance Negotiating Events 117

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

EventMB

MARCH 24, 2020

On almost every event contract, it seems like the COVID-19 pandemic would be the obvious case it was designed for, but that’s not how insurance companies see it. What recourse is there for event organizers? Any event planned to occur in the next six to […].

Insurance 224

Insurance Contracts Event Planning Events 224

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event? Management.

Contracts 119

Contracts Venues Negotiating Sustainability 119

Smart Meetings

MAY 6, 2022

Flexible Contract Language. Now more than ever, clients are looking to work with facilities on their contract language and overall flexibility so that there is a partnership with the agreement and a clear understanding on cancellation fees, etc. The post What Event Planning Best Practices Are Here to Stay?

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Endless Events

MAY 13, 2022

Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. But how does one prepare for a career in event planning? Event planning is an umbrella term.

Event Planning 133

Event Planning Government 2014 Event Management 133

Social Tables

APRIL 22, 2019

When you start planning an event, one of the first things you should do is figure out your event planning timeline. The next time you start to plan an event, consider using this helpful guide to create an event planning schedule that works for you. What is a long-term event planning timeline?

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Picatic by Eventbrite

FEBRUARY 7, 2019

There’s no getting around it — events can be expensive affairs to put on. Especially if your main revenue is ticket sales, it can be difficult to get money in time to pay vendor and venue contracts. The post The Pros and Cons of Crowdfunding Your Next Event appeared first on Eventbrite US Blog.

Contracts 282

Contracts Conference Venues Events 282

Picatic by Eventbrite

NOVEMBER 12, 2019

Event sponsorship is a top source of revenue for a good half of event creators. So it stands to reason that securing sponsors — and the right sponsors — is a big stressor in the life of an event creator. Once the contract is signed, you can relax. Just as finding event sponsors […].

Sponsorships 275

Sponsorships Contracts Events Event Planning 275

Expo Pass

MARCH 22, 2023

By the end of this article, you’ll feel ready to tackle the biggest, most high-class events in the biz! Start your event planning by outlining your purpose for the occasion. Your perfect match is the one that will help you reach your event planning goals. Make the most of your first event. Define your goals.

Event Planning 148

Event Planning Speakers Venues Negotiating 148

Social Tables

APRIL 20, 2023

Event planning consistently ranks as one of most stressful jobs in the U.S. Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Endless Events

NOVEMBER 16, 2018

There’s no room for that in event planning. The cornerstone of a successful event is a dream event planning team where everyone has a role to play and eagerly contributes to the success of the event. It’s impossible to put together an event on your own. Designing the event logo and swag.

Event Planning 130

Event Planning Social Media Trade Shows Entertainment 130

Eventinterface

AUGUST 29, 2019

Spread of information, especially regarding event details for guests and protocol for staff. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts. THE IMPORTANCE OF SPECIALIZATION The nature of event planning means that each team member wears different hats.

Risk Management 113

Risk Management Event Planning Management 2015 113

Social Tables

JANUARY 17, 2018

Keeping all of those details in your head will result in constant mental chaos and present unnerving stress on event day. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track. Those are the small, but very important details that need to be added to an event planning checklist.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

QC Event School

APRIL 22, 2021

Some things can’t be taught in event planning classes. Tamesha is a graduate and current student of QC Event School. Her business, Black Haven Events , offers clients everything from officiant services, wedding and event planning/coordination, virtual events, and much more! And so much more!

Event Planning 98

Event Planning Contracts Events Education 98

Socio Events

NOVEMBER 9, 2022

Event planning is full of surprises, which is why it pays to be ten steps ahead. Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Before you start planning. Download now.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

QC Event School

MAY 20, 2021

What will the event planning industry look like once the COVID-19 pandemic is finally over? QC Event School Student Ambassador, Neena McConnell, is here to give her predictions! Neena QC graduate and professional wedding/event planner. How COVID Has Impacted the Event Planning Industry. My Predictions.

Event Planning 105

Event Planning Negotiating Contracts Financial 105

Smart Meetings

NOVEMBER 4, 2024

The panel was rounded out with Lori Allen, vice president of global event operations at Metlife , who has spent 20 years overseeing and enhancing global event strategies and brings particular expertise in managing complex global programs, consolidations, multi-regional contracts and fostering stakeholder engagement to meet business objectives.

Sustainability 87

Sustainability Event Planning Hotels Travel 87

Bizzabo

JUNE 2, 2021

Ever wonder how CMP, CSEP, CPCE, CGMP prepare you for event planning? Curious if event planning certifications can actually help you learn more about the industry or take your career to the next level? We'll also show you how to use online event planning classes to your advantage at the end of the article.

Event Planning 109

Event Planning Trade Shows Government Healthcare 109

Event Leadership Institute

JULY 30, 2020

Confirm presentation topics and descriptions, gather bios and photos from all speakers/presenters, and have contracts signed (if applicable). ? Virtual Event & Meeting Management Certificate. The post The Essential Checklist for Virtual Event Planning appeared first on Event Leadership Institute. LEARN MORE.

Event Planning 112

Event Planning Social Media Speakers Sponsorships 112

QC Event School

FEBRUARY 16, 2022

Starting a new business in event planning can be a very profitable venture. In this blog post, we’ll teach you how to start an event planning business from scratch in 6 easy steps! So, if you’re ready to start planning some amazing events, keep reading!

Event Planning 105

Event Planning Social Media Education Corporate Events 105

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

QC Event School

MAY 21, 2022

How much does it cost to start an event planning business? Starting your own event planning business can be an extremely lucrative and fulfilling endeavor – but it doesn’t come cheap. Event Planning Startup Costs: How Much Does It Cost to Organize an Event? Advertising + marketing costs.

Event Planning 105

Event Planning Advertising Insurance Social Media 105

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventmobi

MAY 23, 2024

Conference organizers can select the right conference type by choosing an event format, a specific content type, or a combination of the two. Event planning is never easy. But if you’ve been in the event management space for a while, you know that planning a successful conference takes work. Absolutely!

Conference 292

Conference Management Speakers Event Apps 292

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 221

Contracts 2024 Conference Venues 221

Planning Pod

AUGUST 20, 2024

Do you find yourself dreaming up the intricacies of perfectly executed events? If so, starting an event planning business might be the career for you. Let’s be honest…the event industry is a passionate but sometimes anxiety-filled one. Planning Pod is your ultimate event management toolkit. But never fear!

Event Planning 88

Event Planning Insurance Financial Contracts 88

Eventsforce

FEBRUARY 10, 2022

The emergence of the Omicron variant has put plans on hold, or at least reignited that sense of uncertainty. We spoke to three tech-savvy event planners asking them: How, or if, their event planning has been impacted. What effect this has had on their event production. as far in advance as we normally would.

2022 98

2022 Event Planning Education Speakers 98

Event Planning BluePrint

MAY 27, 2024

Let me tell you a little story about how I found my way through the maze of event planning and ended up creating something truly special to help others avoid the same pitfalls. That’s when the idea for The Event Toolkit Bundle Pro was born. This is where clear, lawyer-created event contracts come into play.

Event Planning 62

Event Planning Sponsorships Contracts Corporate Events 62

Event Planning BluePrint

FEBRUARY 3, 2024

Whether you’re just stepping into the world of event planning or you’re a seasoned pro aiming to refine your craft, this guide is for you. The Foundation of Every Event: Contracts At the very core of your event planning toolkit should be your event contracts.

Event Planning 62

Event Planning Sponsorships Contracts Sustainability 62

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Some of the most sought-after event vendors include: Venue managers. Willing to collaborate In event planning, teamwork is everything.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Eventinterface

MAY 21, 2018

A FUNCTIONAL ALL-INCLUSIVE CONTRACT. The caterer’s contract must mention the terms and conditions, additional prices, and so on. Don’t shy away from getting clearance from an attorney before signing the contract. A caterer’s service may make or break a corporate event, that’s how crucial it is to select the right caterer.

Corporate Events 159

Corporate Events Food and Beverage Contracts Events 159