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Before the arrival of modern eventplanningtools, planning great events was no easy feat. The development of today’s tools has allowed organizations and teams alike to unlock their creative potential, maximize resources, and deliver exceptional events with ease.
Legal document: In some cases, a BEO can actually serve as a legal contract between you, the event professional, and your client, outlining the terms and conditions of an event and what services will be delivered. There are tools that help you customize BEOs for clients, staff, and vendors without spending any additional time.
Vague contracts and proposals: Lack of specific details and clear boundaries leaves room for client interpretation. Heres how to do it: Crystal-clear contracts and proposals Your contract and initial proposal serve as the foundational pillars in your fight against event scope creep.
Prep your event space. If you’re renting a space, double check your contract to see if you’ll be responsible for cleanliness at any point. Takeaways for planning your event This guide has covered the ins and outs of just about every celebratory event you’ll need to arrange. What do I need to plan a party?
Planning the event: Foster collaboration and transparency Once a prospect becomes a client and books your venue or services, it’s off to the races with planning and executing their event. You can offer exclusive discounts or other perks to repeat clients and those who refer new business.
Proposals & Contracts. In fact, the first version of our product created in 2007 was wedding planning software for couples and planners. We wrote the book on timelines, to-do’s/tasks, budgets and more essential eventplanningtools. Send and receive all your event-related emails from one central inbox.
Create clear guidelines for staff serving alcoholic drinks, and detail the restaurant’s cut-off policy in eventcontracts. For community events, like open networking mixers, implement a ticketing system to help keep track of consumption and ensure you host a responsible event. Make the most out of the booking process.
Logistics Do you need special contracts, permits, or insurance in hosting your event? Your ability to estimate how much this will cost will depend mainly on the venue of your corporate event. Mitigating your Event Risk Across the Company Some attrition is inevitable. Paying for that attrition is not.
Aim to have your top vendor choices confirmed and under contract at least 2-3 months out. Read reviews, check out portfolios, and don’t hesitate to ask for references from other clients. Leading eventplanningtools like EventUp Planner allow you to streamline and centralize the entire party planning process.
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