Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. Contracts are self-inflicted wounds,” he says.

Contracts 209

Contracts Insurance Hotels Fashion 209

Planning Pod

JANUARY 10, 2021

Hotel sales, banquet and private event managers know what it’s like to work under pressure. Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule.

Hotels 148

Hotels Event Management Management Contracts 148

Smart Meetings

JULY 22, 2024

For the highly paid speaker with the demanding schedule, Kleinfeld says it’s important the contract covers what happens for no-shows and how compensation will be handled in that circumstance. “If Those might require a lot of advance work,” he says, “such as visits to the venue months, weeks or days prior to the event.

Speakers 246

Speakers Contracts Hotels Events 246

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Smart Meetings

JANUARY 5, 2022

Unless, of course, you could book it in a few clicks through your hotel’s website. Noble House Hotels & Resorts , the luxury boutique hotel brand based in Seattle, has partnered with a new and growing Austin tech company, Way , that serves destinations and their communities. An Unprecedented Partnership.

Tech 246

Tech Hotels Travel Hospitality 246

Endless Events

MAY 13, 2022

Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. But how does one prepare for a career in event planning? Event planning is an umbrella term.

Event Planning 133

Event Planning Government 2014 Event Management 133

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Read More : How to Plan Better Medical Meetings by the Numbers. “We Choices, Choices.

Financial 245

Financial Insurance Medical Meetings Contracts 245

EventSource

JUNE 29, 2020

The hardest part of starting your own business was taking care of all the behind-the-scenes administration – setting up systems, creating contracts, sending emails, getting paid, doing taxes, marketing, etc. Managing a team of people is also a challenge sometimes, as it requires a different skillset than just event planning.

Contracts 296

Contracts Events Hotels Venues 296

Guidebook

APRIL 23, 2025

With the right venue, its easy to make a lasting impression on attendees, making it more likely that theyll return for future events (and also tell others about the event). At Guidebook, weve supported thousands of event organizers through the event planning process, and we know it can feel overwhelming.

Venues 78

Venues Food and Beverage Contracts Insurance 78

Event Industry News

OCTOBER 12, 2021

Alliance Nationwide Exposition , The Hotel Show Pros, offers the “Risk Free Contract,” accommodating event cancellations at any time, free of fees. economy, so the Risk Free Contract is a solution we can all get behind.”. Alliance is proud to offer this new option for all events moving forward.”.

Contracts 69

Contracts Hotels Financial Event Planning 69

Expo Pass

MARCH 22, 2023

By the end of this article, you’ll feel ready to tackle the biggest, most high-class events in the biz! Start your event planning by outlining your purpose for the occasion. Your perfect match is the one that will help you reach your event planning goals. Also, how close is it to airports and hotels?

Event Planning 148

Event Planning Speakers Venues Negotiating 148

Smart Meetings

NOVEMBER 28, 2022

This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines. Hotels and unique venues are struggling with inexperienced staff new to the industry and sometimes learning on the job. Planning events according to a predetermined event vision has changed as well.

Corporate Events 246

Corporate Events Contracts Consulting Financial 246

Eventtia

JANUARY 28, 2025

Event planning is like juggling ten tasks at once from logistics and budgets to last-minute changes all while staying calm under pressure. Thats why having an event planning checklist and a clear plan is key. Download the Event Planning Checklist as an Excel file to customize and share with your team.

Event Planning 62

Event Planning Social Media Speakers Tech 62

Smart Meetings

SEPTEMBER 5, 2018

Your event budget becomes your guide throughout the event planning process to help you make key decisions. Creating a detailed and realistic budget template goes hand-in-hand with a successful event. All good event professionals know the first step to making sure nothing gets left out is to start with a checklist.

Entertainment 267

Entertainment Travel Advertising Sponsorships 267

QC Event School

SEPTEMBER 29, 2022

If you’re looking for a career that’s always exciting and full of new challenges, corporate event planning might be the perfect choice for you! But what is corporate event planning? What Is Corporate Event Planning? Typically, the business side of hybrid events is open to the public.

Corporate Events 105

Corporate Events Event Planning Negotiating Trade Shows 105

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Start Early.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Social Tables

JANUARY 17, 2018

Keeping all of those details in your head will result in constant mental chaos and present unnerving stress on event day. There are contracts and labor unions, honorariums and hotel blocks, and green rooms with VIP requests to track. Include everything from signage and SWAG to photography and contingency plans.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

MeetingPool

OCTOBER 5, 2017

As an event professional, you have likely seen your fair share of hotel AV contracts. Often, it’s tempting to just sign on the dotted line, especially since it means you don’t have to hunt down your own equipment and technicians. But, you shouldn’t always default to what the venue has to offer, as you might […].

Contracts 69

Contracts Hotels Venues Meeting Planning 69

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google Marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

Negotiating 130

Negotiating Contracts Hotels Entertainment 130

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Some of the most sought-after event vendors include: Venue managers. Spice up your next event with unexpected vendor entertainment.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Unique Venues

APRIL 23, 2025

With easy access to transportation, a variety of hotel accommodations, and walkable neighborhoods, Washington, DC is well-suited to welcome attendees from across the U.S. In this guide, well show you why Washington, DC event venues are a smart choice for your next meeting or conference. and around the world.

Venues 36

Venues Event Planning Government Education 36

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. Read More : Beyond the Plate: The Art of Culinary Event Planning What questions should they be asking? What experience do you have catering events of this size and type?

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Planning Pod

NOVEMBER 12, 2020

1 – Planning Pod. When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Primary Focus.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

Social Tables

AUGUST 29, 2017

Room blocks are an often-overlooked yet essential piece to the event-planning puzzle. Reserving a room block, or a set amount of rooms for guests is not only a convenient solution for accommodations but is also a courtesy for busy guests who are planning to travel for an event. Booking Hotel Room Blocks.

Hotels 68

Hotels Contracts Transportation Travel 68

PCMA Convene

NOVEMBER 11, 2024

People often talk about negotiation like you are facing off against your adversary, but in most businesses, especially in the event planning business, that “adversary” — the person who’s running the hotel, the catering person, the designers you’re contracting with to do your event — they become your partner once that negotiation is done.

Negotiating 105

Negotiating 2025 Hotels Contracts 105

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel. Thanks so much!”.

2021 98

2021 Meetings Contracts Hotels 98

GEVME

JUNE 13, 2018

Explore the client’s interests, discuss the conference vision with the client, and start planning accordingly. Catering to each event stage, we’ve developed a conference event planning checklist template that you can use and can customise based on your requirements: Before a conference.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Endless Events

MARCH 6, 2019

For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. In return, the hotel will share their client with them. So, that incentivizes the hotel to give them business, so then that way they get money back.

Negotiating 91

Negotiating Contracts Hotels Venues 91

Plan Your Meetings

FEBRUARY 16, 2017

Yet, many organizations continue to make event planning mistakes that explode their budgets. Here are six common event planning mistakes that can negatively impact your budgets…and tips on how to avoid them. Picking event dates out of the air and locking them in prematurely. Russian and German holidays.

Event Planning 72

Event Planning Hotels Trade Shows Transportation 72

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Book vendors and venues for multiple events.

Food and Beverage 134

Food and Beverage Negotiating Contracts Hotels 134

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? The first thing to consider is leisure demand at your host hotel over your program dates. Getting Room Numbers Right.

Meetings 98

Meetings Contracts Hotels Travel 98

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. And with each survey and stat, we learn a little bit more about how all of us can come together to create better face-to-face events. You can even download a free copy of these simple event statistics to reference anytime.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. Supervision Fees. This is a common one.

Contracts 40

Contracts Hotels Wireless Negotiating 40

Prestige Events Magazine

SEPTEMBER 25, 2023

Bursting with experienced event industry leaders, the event’s ninth outing will feature dedicated roundtable and workshop sessions on Protect Duty, safeguarding, flexible working practices, festival operations, and a panel session delivered in partnership with GL events UK on how to value engineer your event.

Speakers 147

Speakers Negotiating Contracts Entertainment 147

Attendease

SEPTEMBER 18, 2024

No matter how you slice it, managing multiple events requires planning superpowers. But being an event planning rockstar doesn’t mean your job is easy. If you’re new to the event planning game, these tips will help you get started on the right foot. Stellar time management can help you get there.

Management 195

Management Sponsorships Event Management Events 195

Endless Events

JANUARY 25, 2019

They provide in-house AV and production at convention centers, venues, and hotels such as Kimpton, Hyatt, and Marriott, across the country. This month on January 14th, 2019, PSAV published a press release announcing the purchase agreement for PSAV to acquire Encore Event Technologies. Will this merger change that? Kelso & Co.

Event Technology 110

Event Technology Technology Meetings Hotels 110

Social Tables

MAY 30, 2019

Your party planning checklist Whether it’s for a graduation or sales goal celebration, parties require the same event planning skills required to host any other type of group gathering. Depending on the size or complexity of your party, you may want to brush up on best practices or party planning articles to prepare yourself.

Food and Beverage 199

Food and Beverage Entertainment 2026 Venues 199