Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

2023 244

2023 Meetings Contracts Government 244

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Social Tables

APRIL 22, 2019

When you start planning an event, one of the first things you should do is figure out your event planning timeline. The next time you start to plan an event, consider using this helpful guide to create an event planning schedule that works for you. What is a long-term event planning timeline?

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Eventtia

JANUARY 28, 2025

Event planning is like juggling ten tasks at once from logistics and budgets to last-minute changes all while staying calm under pressure. Thats why having an event planning checklist and a clear plan is key. Download the Event Planning Checklist as an Excel file to customize and share with your team.

Event Planning 62

Event Planning Social Media Speakers Tech 62

Social Tables

APRIL 20, 2023

Event planning consistently ranks as one of most stressful jobs in the U.S. Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Smart Meetings

JANUARY 5, 2022

As guest demand for an authentic, engaging experience in the surrounding community and culture increases, technology plug-ins are making it easier for meeting professionals to meet the needs of attendees without additional research and contracts. Bring Your Business Travelers into Town. An Unprecedented Partnership.

Tech 246

Tech Hotels Travel Hospitality 246

Bizzabo

JUNE 2, 2021

Ever wonder how CMP, CSEP, CPCE, CGMP prepare you for event planning? Curious if event planning certifications can actually help you learn more about the industry or take your career to the next level? We'll also show you how to use online event planning classes to your advantage at the end of the article.

Event Planning 109

Event Planning Trade Shows Government Healthcare 109

Socio Events

NOVEMBER 9, 2022

Event planning is full of surprises, which is why it pays to be ten steps ahead. Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Before you start planning. Download now.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

QC Event School

APRIL 12, 2022

So, you’re thinking of a career as an event planner. Now the question is: should you start an event planning business? More to the point – is event planning the right career for you in the first place? Is Event Planning Hard? What Does an Event Planner Do? You get to travel!

Event Planning 105

Event Planning Social Media Insurance Events 105

Eventmobi

MAY 23, 2024

This makes most virtual events more inclusive. Since attendees don’t have to spend money on travel-related expenses, more people have the ability to attend. Most virtual conferences feature keynote speakers, workshops (hosted via breakout rooms inside the host’s event platform of choice), and attendee networking sessions.

Conference 292

Conference Management Speakers Event Apps 292

SmartMeetings

APRIL 2, 2025

Throughout your planning process, get in the habit of conducting risk assessments, preparing contingency plans and sharing them with your team to make any pivots you need to make that much more seamless. Contract Like a Pro Clear and comprehensive contracts help everyone involved.

Contracts 52

Contracts 2025 Trade Shows Travel 52

Unique Venues

APRIL 23, 2025

In this guide, well show you why Washington, DC event venues are a smart choice for your next meeting or conference. Learn about travel accessibility, how to choose the best venue, book hotel room blocks, and incorporate unforgettable experiences into your agenda. and around the world.

Venues 36

Venues Event Planning Government Education 36

QC Event School

FEBRUARY 16, 2022

Starting a new business in event planning can be a very profitable venture. In this blog post, we’ll teach you how to start an event planning business from scratch in 6 easy steps! So, if you’re ready to start planning some amazing events, keep reading!

Event Planning 105

Event Planning Social Media Education Corporate Events 105

Hubilo Blog

MARCH 15, 2018

In the technological era, where we all have moved onto Google lists and Keep , planners also require one such generic event planning checklist of tasks that can come in handy to them during the events. A comprehensive version of the write-up ensures that the event planning is correct and up to date.

Event Planning 83

Event Planning Sponsorships Advertising Speakers 83

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Event Industry News

NOVEMBER 2, 2020

Cadre (Bloomington, Indiana, USA) is a virtual marketplace company created to provide event planning organizations with a better way to access and hire from the growing gig economy of professional on-site event staff. And, it’s free for planners to post events. A fee is only applied if staff is contracted.

Event Technology 105

Event Technology Technology Insurance Contracts 105

Prestige Events Magazine

DECEMBER 1, 2022

Jack Marczewski, portfolio event director of The Meetings Show, TEAMS Europe and Business Travel Show Europe. Tackling ‘green hushing’ in events. Making sure our venues are accessible and the meeting content is available for all to easily enjoy and consume, should be a standard part of the event planning process.”.

2023 147

2023 Meetings Sustainability 2026 147

PCMA Convene

NOVEMBER 11, 2024

People often talk about negotiation like you are facing off against your adversary, but in most businesses, especially in the event planning business, that “adversary” — the person who’s running the hotel, the catering person, the designers you’re contracting with to do your event — they become your partner once that negotiation is done.

Negotiating 105

Negotiating 2025 Hotels Contracts 105

Planning Pod

JANUARY 10, 2021

Hotel sales, banquet and private event managers know what it’s like to work under pressure. Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule.

Hotels 148

Hotels Event Management Management Contracts 148

Event Planning BluePrint

JUNE 6, 2018

Everything you need to know about starting an event planning business, and the theme of this lesson is to really get down to business. Let’s talk about four segments to focus on: First, your roadmap for starting a successful event planning business. The Roadmap: Starting Your Event Planning Business from the Ground Up .

Event Planning 69

Event Planning Insurance Contracts Events 69

Attendease

OCTOBER 15, 2024

Give yourself the gift of peace of mind this holiday season, knowing no balls will get dropped as the event gets closer. Now, let’s go over the ideal timeline for starting—and completing—your holiday party planning. This ensures your event doesn’t conflict with employees’ personal holiday commitments or travel plans.

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. In this guide, we walk you through the process of planning a nonprofit event step-by-step. Master nonprofit event planning in 10 simple steps 1.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Glisser

FEBRUARY 25, 2020

Preparation: Review contracts, insurance, and communications. Action: Have a plan to ensure the safety of attendees, staff, and the success of the event. Event organizers need to make a checklist to review their contracts, insurance, and communications for upcoming projects.

Insurance 101

Insurance Contracts Travel Events 101

Planning Pod

NOVEMBER 12, 2020

We also provide at-a-glance dashboards and reports so that you can always have a 30,000 foot view of everything going on with your leads and event bookings, from unsigned contracts and overdue tasks to new incoming leads and recent payments. Easy-to-build proposals, contracts and BEOs … with electronic signatures.

Food and Beverage 148

Food and Beverage Venues Management 2021 148

Planning Pod

APRIL 12, 2020

The same can be said for event planning. If you try to create an event that makes all audiences happy by including every idea and activity under the sun, then it doesn’t have any clarity and won’t resonate with anyone. Step 4 – Assemble a crack team of event professionals.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Eventtia

OCTOBER 20, 2022

Planning an event can be overwhelming with all the different moving parts and challenges. In this guide, we’ll share an event planning template you can use to easily plan your next event. Event Planning Template: Checklist and Timeline. Proofread every detail.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Attendease

SEPTEMBER 18, 2024

No matter how you slice it, managing multiple events requires planning superpowers. But being an event planning rockstar doesn’t mean your job is easy. If you’re new to the event planning game, these tips will help you get started on the right foot. Stellar time management can help you get there.

Management 195

Management Sponsorships Event Management Events 195

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner. Avoid the Elaborate.

Meetings 98

Meetings Contracts Hotels Travel 98

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Eventtia

OCTOBER 9, 2023

Whether you’re on the brink of planning a first event or are a seasoned professional revising your event planning checklist, this guide aims to be your trusted roadmap. This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SmartMeetings

FEBRUARY 3, 2020

The space had been contracted, but the venue had failed to inform the city and so, no parking. The decor was equally over the top, and there was an action station that flambeed pasta with vodka sauce—which set off an alarm that was not supposed to be operational, according to the contract. Unfortunately, that was not to be.

Meetings 131

Meetings Contracts Speakers Venues 131

Attendease

FEBRUARY 20, 2024

This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Here are some tips for managing corporate event planning across multiple teams and stakeholders: Create a master project plan with milestones, deliverables, and deadlines.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

TicketBud

OCTOBER 26, 2023

Below, we offer nine ways event organizers can incorporate more sustainable practices into event planning, while motivating partners and attendees to pass it on. Festival planners of Lollapaloza in Chicago, Illinois strive to reduce environmental impacts of the event year after year. Start with registration.

Sustainability 118

Sustainability Transportation Travel Education 118

SmartMeetings

MAY 5, 2017

So rather than concentrating on the hurdles involved in event planning , let’s focus on the wonderful perks of this unique profession. Embarking on travel adventures. Event planners are no strangers to airport terminals and hotel check-ins. However, these travel experiences still have substantial value.

Risk Management 93

Risk Management Negotiating Travel Contracts 93

Social Tables

SEPTEMBER 25, 2017

There are other costs (usually outlined on the contract rider) that you’re responsible for covering, and if you’re not careful, these costs can snowball until you’re way over-budget. Travel and accommodations. Travel refers to the flight costs for the entertainer and whoever travels with them. Lock down the contract.

Entertainment 87

Entertainment Contracts Negotiating Travel 87

SmartMeetings

FEBRUARY 13, 2025

These are the secrets you need to know after the contract has been signed to ensure everything goes according to plan. Read More : Beyond the Plate: The Art of Culinary Event Planning What questions should they be asking? What experience do you have catering events of this size and type? You lean on your partners.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52