Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Undoubtedly, incorporating AV into your event can use a majority of your budget quickly. It’s no surprise why many large events require various large sponsors. Many times event av contracts bill by hours or days.

Contracts 117

Contracts Insurance Negotiating Events 117

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event? Management.

Contracts 119

Contracts Venues Negotiating Sustainability 119

MeetingsNet

NOVEMBER 16, 2023

engine is impressive, but planners need to understand how best to use its contracts section and how human expertise is still required. engine launched earlier this year by the Professional Convention Management Association and Gevme, an event-technology provider. The new meetings-industry A.I.

Contracts 103

Contracts Meetings Hotels Transportation 103

Smart Meetings

OCTOBER 5, 2022

The free program touches on topics, in the form of webinars, from the basics of meeting planning to more complex topics, such as event technology and sustainability. 4, which covered the basics of the event life cycle, from creating the event and RFP templating to contracting and asking suppliers the right questions.

Education 290

Education Contracts Risk Management Hotels 290

Smart Meetings

MARCH 14, 2023

Event technology company Cvent announced that after going public for a second time in 2021 through a special acquisition at a valuation of $5.3 Since its founding in 1999, Cvent has helped manage more than 5 million events, and lists over 302,000 hotels and venues as of Dec. The highly anticipated deal represents an $8.50

2022 246

2022 2021 Negotiating Contracts 246

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

AUGUST 30, 2024

The marketplace has seen a significant shift towards hiring senior roles that require specific vertical experience and technological expertise. This includes roles like event technology specialists, event registration specialists, meeting and event planners, event marketing roles, and marketing specialists.

Meetings 233

Meetings Insurance Financial Contracts 233

Eventinterface

OCTOBER 17, 2016

One thing we have learned is that planners researching event technology usually come with one problem to solve. Based on our experience we’ve devised a handful of tips that will help meeting and conference planners become confident in the research and purchasing process of event technology.

Event Technology 100

Event Technology Technology Meetings Contracts 100

Velvet Chainsaw

OCTOBER 10, 2017

If your event app provider uses a template to generate one-off event apps and did not architect the solution you contracted for to be multi-tenant, your app does have a decent chance of being rejected by the Apple Review Board.

Event Apps 152

Event Apps Contracts 2017 Events 152

Endless Events

JANUARY 25, 2019

You’ve probably seen the headlines “PSAV Acquires Encore Event Technologies” but don’t know how it affects you. If you are an event or meeting planner you’ve heard of PSAV. PSAV acquires FMAV , Canada’s largest audiovisual and event technology company expanding their reach into Canada.

Event Technology 110

Event Technology Technology Meetings Hotels 110

Event Industry News

NOVEMBER 4, 2020

The Event Technology Awards (ETA)’s eighth edition will take place this Thursday 5 th November. The calibre of entries this year highlights the role technology has played in helping to adapt the industry to serve new demands post-Covid-19. Allseated shortlisted for the Event Technology Awards. Register Here.

Event Technology 91

Event Technology Technology 2020 Tech 91

Social Tables

OCTOBER 5, 2023

In a rapidly evolving digital landscape, event technology continues to push the boundaries of what’s possible. We’ve already seen how transforming the way event planners and venues create, manage, and host gatherings has drastically changed the landscape in the past few years. And it’s only just getting started.

Event Technology 88

Event Technology Technology Sustainability Social Media 88

Smart Meetings

MARCH 2, 2022

At Freeman, this insight validated our decision to invest in the data analysis and digital event technology that would allow more people to attend our clients’ trade shows and conferences on their own terms, including virtually, through livestreaming or on-demand video. They could see that their resilience was waning.

Trade Shows 246

Trade Shows 2025 2016 Contracts 246

Guidebook

APRIL 23, 2025

Budget & Contracts Understanding venue pricing is essential for staying within budget. Before signing a contract, request a full breakdown of costs and clarify the payment schedule. Final Walkthrough & Site Visit Checklist Before signing the venue contract, conduct a final site visit to verify all details.

Venues 78

Venues Food and Beverage Contracts Insurance 78

Event Farm

MAY 5, 2021

Like the venue, they must agree with your compliance protocols before you sign the contract. Planning the event layout. Create an attendee journey site map so you can visualize the event layout. Event technology is your friend here. Sharing an event safety code of conduct.

2021 306

2021 Event Planning Insurance Transportation 306

Event Farm

MARCH 24, 2021

Ensure you have event technology in place that allows for tracking of certified and authorized personnel, including the ability to monitor daily staff changes for multi-day events. #10. You have carefully reviewed your vendors’ contracts and understand your liability.

Insurance 245

Insurance Contracts Technology 2021 245

Attendease

MARCH 16, 2021

At the same time, committing to virtual event platforms now can look like a mistake in a few months, once events start to shift once again. Planning for versatility will be key to future-proof your event technology for what’s yet to come. Another place to look for help is at schools and associations.

2020 273

2020 Technology Tech Management 273

Capterra Event Management

JULY 25, 2017

Before those expectations are met, they must be clearly defined in an event planner contract, not only to establish certainty between you and your client, but to protect you from the ramifications of any obstacles that may come up. Here are the five things every event planner must include in their event planner contract.

Contracts 66

Contracts Event Management Event Planning Management 66

Event Industry News

FEBRUARY 24, 2025

The Barbican is continuing its longstanding partnership with Searcys, marking an impressive 35 years of collaboration. This milestone highlights the strength of a relationship built on shared values, innovation, and an unwavering commitment to delivering outstanding culinary experiences across one of the leading arts and conference venue.

Contracts 59

Contracts Conference Venues Event Design 59

Event Industry News

OCTOBER 14, 2020

Compatible across all modern browsers and mobile devices, VenueOps is intuitively designed to manage sales, booking, contracting, resource allocation and management, event production, event financials and more.

Event Technology 85

Event Technology 2020 Technology Contracts 85

Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. If you’re not on company property, you’ll likely need to get a location release from the property owner in order to legally broadcast the venue space. What is Considered a Public Place?

Wireless 448

Wireless Events Social Media Venues 448

Smart Meetings

NOVEMBER 28, 2022

The event industry is playing catch up from two years of postponed or cancelled events. This means that there is a shortage of available venues, as contracts from the pandemic have rolled over to current timelines. This shift in post-pandemic events has also significantly impacted event budgets.

Corporate Events 246

Corporate Events Contracts Consulting Financial 246

Event Marketer

JULY 12, 2021

Many of the investments event marketers plan to make are related to health and hygiene, event technology and new staffing roles. Select all that apply,” 39.69% of event marketers said a lack of adequate staffing at hotels and similar event venues is their top concern. Source: EventTrack). Source: Pulse Survey).

2021 334

2021 2020 Event Marketing Hotels 334

Smart Meetings

DECEMBER 29, 2021

One Step Ahead, Predicting the Future of Event Technology. Brian Ludwig is no psychic but he does have an interest in the future; specifically, the future of event technology. Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ). (Summary: Are Your Attendees Engaged?

2021 130

2021 Negotiating Medical Meetings Contracts 130

Guidebook

NOVEMBER 22, 2024

We have listened to our customers’ repeated demands to build integrated event registration capabilities, and we are proud that you all trust us to do so. In early 2025, Guidebook will be ready to support your events from start to finish. rather than ‘how can I help event organizers?’.

Event Apps 78

Event Apps Event Management Management 2025 78

Event Industry News

JUNE 27, 2023

Global Event Specialist, GES EMEA, has appointed circular economy specialist, Reconomy, to recycle the businesses exhibition graphics from across its operations at Birmingham’s NEC and ExCeL London.

Contracts 59

Contracts Global Events Management Sustainability 59

Event Industry News

JUNE 21, 2022

Following recent contract wins at three of the UK’s leading event venues, audio-visual and entertainment technology company Anna Valley has promoted Dan Orchard to the role of venue director. Anna Valley is also the in-house audio-visual supplier to the Emirates Stadium and The Grove Hotel.

Contracts 59

Contracts Venues 2017 2022 59

Event Farm

APRIL 13, 2021

When attendees arrive on site, they can do a contactless check-in using event technology. Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID.

Insurance 286

Insurance Healthcare Government Venues 286

Eventmobi

SEPTEMBER 27, 2018

Before you begin to evaluate whether your organization should use event management software, it’s important to know what this technology does. What is Event Management Software? Event Management Software is any tool designed to help event planners manage multiple event technologies from a single platform or backend.

Event Management 150

Event Management Management Negotiating Event Technology 150

Attendease

JULY 6, 2023

This part of the process isn’t always sunshine and rainbows—expect pushback and delays, especially if you’re working with a large team—but it’s always best to address concerns before you negotiate a contract with your new platform provider.

Negotiating 368

Negotiating Events Contracts Event Management 368

Event Industry News

FEBRUARY 24, 2025

Led by its expert working group, LIVE Green, it will provide artists with the tools and information to include sustainability clauses in their booking contracts. LIVE (Live music Industry Venues & Entertainment) has unveiled a new sustainability initiative.

Sustainability 59

Sustainability Contracts Entertainment Venues 59

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Some of the most sought-after event vendors include: Venue managers. Take the contracts home and read them closely before signing.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Smart Meetings

OCTOBER 5, 2022

In fact, he predicted that when the dust settles and more virtual platform companies have acquired or been acquired, virtual events will be more frequent and engaging than they were in 2019. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meetings 276

Meetings Food and Beverage 2021 Speakers 276

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

Hotels 148

Hotels Contracts Management Venues 148

Eventmobi

MAY 23, 2024

If a speaker agrees to participate, send them a contract that stipulates their role in the conference, the amount they’ll earn, and other pertinent details. Contact them to explain why they should sponsor your event. Then draft and sign a contract that defines the role of each sponsor. No pressure!

Conference 292

Conference Management Speakers Event Apps 292

Event Industry News

MARCH 23, 2017

Ruddy Nice have extended a contract with D2i Systems to secure use of the Engage event management software and self-managed registration solution for Defence Simulation, Education & Training (DSET) 2018. The post Ruddy Nice renew event tech contract with D2i Systems for 2018 appeared first on Event Industry News.

Contracts 55

Contracts 2018 Event Tech Tech 55

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48